Jobs in Forth, Edinburgh

We have an exciting opportunity for a Receptionist to join our Head Office Team located at Granton Square, Edinburgh.

Autism Initiatives works positively alongside autistic people, their families and carers to provide specialist services tailored to each individual.

As Receptionist you will act as the first point of contact, providing a friendly and professional service to all callers and visitors. You will undertake a variety of administrative duties to support the smooth and efficient operation of Head Office Scotland. Please refer to the job description for further detail.

We are offering this role as either full time or a job share between 2 part-time employees, with fixed working hours of 8.30 am – 4.30 pm. Whether you prefer a traditional full time position or would like to split responsibilities with a colleague – we want to hear from you!

Benefits of working with us include:

• 31 days pro rata Annual Leave, including Bank holidays
• Your birthday off every year, to treat yourself!
• Auto-enrolment pension scheme
• Employee Assistance Programme
• Medicash Healthcare Plan
• Eligibility to become a Blue Light Card Member for online & high street discounts

Ideally you will have a working knowledge of reception duties including Microsoft Office packages. At times you will be dealing with multiple callers and visitors therefore you must be able to adapt your communication style and use your own initiative to problem solve. You must also appreciate the need to respect the confidentiality of individuals and their information.

The successful candidate will be required to apply for a Level 1 Disclosure check from Disclosure Scotland. Autism Initiatives will cover the cost of the application.

Please note we are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Purpose

The Heart Centre Administrator will be responsible for developing and managing the Heart’s administrative systems and databases. The post holder is the first point of contact for the Heart’s users and will promote and facilitate a warm and inclusive welcome at all times.

There is a high degree of autonomy in the position and the Administrator will be self motivated to play a key role in the delivery of the Heart’s projects and services.

The role has four central aims in supporting the Centre Manager and the Board of Trustees

to develop the Heart as a thriving inter-generational hub:

• To develop and maintain all administrative systems and databases within the Heart including the room booking system
• To implement evaluation tools to record and measure the impact of the Heart’s services on users
• To promote the Heart and its activities through the organisation’s website

Major tasks and responsibilities

• Manage the Heart’s room booking system and all related invoicing and payment tasks
• Support the development of systems and processes for the collection, recording and analysis of statistical and evaluative information
• Develop, maintain and modify the Heart’s administrative systems to ensure efficient and effective operation
• Manage a central email account and answer telephone enquiries
• Collaborate with delivery partners to promote and sustain a welcoming, inclusive and welcoming environment in the Heart.
• Design and maintain the Heart’s website and collaborate with the Communications Group to promote the Heart and associated activities in dynamic and innovative ways
• Attend relevant training to deliver these functions after discussion with, or as decided by, the Board of Trustees

This job description is neither exclusive or exhaustive and the duties and responsibilities may vary from time to time in the light of changing circumstances and in consultation with the post holder.

Hours of work:

30 hours per week, .8 F/T (not including lunch breaks) which may include evening and weekend working. The Heart operates a TOIL (time off in lieu) policy: to be agreed with the post holder’s line manager

Overtime may be payable in some circumstances by prior agreement with the post holder’s line manager

Annual Leave:

35 days annual leave (calculated in hours to address the nature of the working day).

The Heart operates a TOIL (time off in lieu) policy: in the event that you work beyond your contractual hours per week you will be provided with either an overtime payment or TOIL as agreed with your line manager

Line management:

Regular line management, support and supervision will be provided by the Centre Manager

Flexible working arrangements:

HoNC is open to flexible working requests which continue to meet the needs of the organisation

Salary

£27,038 (pro rata £21,630) year and is subject to deductions for tax and national insurance contributions. Entitlement to salary accrues on a daily basis and is payable monthly in arrears 28th each month or nearest day if that falls on a weekend by direct transfer to your bank/building society account.

Are you someone who loves helping brilliant ideas grow?

Do you have a passion for tackling loneliness and isolation in over 60s?

Or maybe you have expertise in areas like HR, law, fundraising, enterprise or innovation?

Fancy supporting a small charity with a big heart, boatloads of experience and almost ten years of experience transforming lives in Edinburgh?

JOIN OUR BOARD OF TRUSTEES!

Vintage Vibes is a multi-award-winning charity (SCIO SC054011) tackling loneliness and isolation in over 60s across Edinburgh. Since 2015, we’ve created hundreds of lasting friendships between older people (our VIPs) and volunteers of all ages, transforming lives and communities in every postcode.

This year, we’ve stepped into an exciting new phase: becoming an independent charity after almost a decade of impact within a charitable partnership been LifeCare and Space @ Broomhouse Hub.

We're proud of our roots and full of ambition for our future. We're looking for new volunteer trustees to help us build strong foundations and dream big. Could you join our team?

What does a trustee do?

As a trustee, you'll help us make good decisions, keep our work aligned with our values, and support the organisation to grow with care. At Vintage Vibes, that means:

• Strategy – Thinking big and thinking forward - You will support the team in consulting on, developing and delivering our 2026-2031 Strategy to carry out our mission.
• Governance – Offering your skills and experience to collaborate as a board to ensure the charity is compliant with our governance and charity law requirements.
• Risk – You will be the critical friend that helps the charity to assess, understand and embrace health risk within the operations and planning of the organisation.
• Approach - Bringing a positive, down-to-earth, fair approach to conversations and building relationships based on trust, transparency and collaboration.

Our Board of Trustees has two Sub Groups:

• Governance and Good Practice Group
• Finance, Fundraising and Future Group

We're looking for amazing people to join us who are excited by opportunity, who’ve helped projects or organisations thrive sustainably, and who believe that connection, kindness and creativity are just as important as structure, systems and spreadsheets.

In the next 18 months, we’ll be focusing on:

1. Building strong foundations — From reviewing policies to increasing our visibility and embedding good governance as a new independent charity
2. Developing a bold new strategy — We’ll be consulting with our community and designing our 2026–2031 Strategy and Plan
3. Growing our income — We're ambitious about finding the right partners and opportunities to help us thrive long term

If you have experience in areas like income generation, fundraising, HR, enterprise, legal structures, or managing organisational change — we’d also love to hear from you.

What’s it like to be on our board?

Our meetings are structured and focused, but we keep things human.

We value honesty, warmth, and good humour. You'll find a collaborative space where you can share ideas, learn, and contribute without pressure to be perfect.

Whether you’re a seasoned trustee or have never been on a board before, we’ll support you with a full induction, training, and a 6-month buddy system with an existing trustee to help you settle in and grow your confidence.

We welcome trustees of all backgrounds and identities, and especially encourage people who haven’t seen themselves in this type of role before. If you're values-led, excited by growth, and keen to contribute, we’ll support you every step of the way.

Time commitment:

4-6 meetings a year plus 2 days of volunteering per year across 1 x Away Day, 1 x 0.5 Day Event and 1 x 0.5 Day Getting to Know the Community Activity per year. Outside of this you will be required to respond to semi regular emails, and join a bimonthly online call for one Sub Group. We work hard to ensure that our trustees time is used efficiently and respectfully.

Find out more about our work:

Website | Linkedin | Facebook | X | Instagram | TikTok | YouTube

We will also shortly be recruiting for a Chair of our Board of Trustees – you can find out more on Good Moves and our Social Media.

Here’s what one of our current trustees says:

“I have enjoyed enormously watching this creative, thoughtful and energetic organisation grow and develop. It is now ready to be independent and we welcome that. This is one of the most important ways to tackle isolation and loneliness in older people and something that brings such joy can only go from strength to strength.” Helen

Since 1984 Granton Information Centre (GIC) have worked hard to improve the lives of individuals and families by providing free & impartial advice, advocacy and representation on matters relating to welfare rights, debt and housing. If you are passionate about alleviating poverty and supporting people and communities in Edinburgh, we want to hear from you!

Main Tasks

• Provide advice, assistance and when necessary representation with welfare benefit entitlement claims and money, debt and general housing issues, via centre based, telephone, outreach and home visit appointments.
• Represent claimants at appeal tribunals.
• Record and maintain accurate client case records using our Advice Pro recording system.
• Maintain an up-to-date knowledge of changes and developments in welfare, housing and debt legislation and liaise with colleagues on any issues that need to be communicated wider.