The Royal College of Physicians of Edinburgh is seeking to recruit a Personal Assistant (PA) to the President serving within the President’s Private Office. This is a part-time role based at the College in Queen Street, Edinburgh.

The Role

The postholder will provide support to the President in the conduct of official duties and ensuring the smooth and professional operation of the President’s Private Office. You will manage the President’s diary, co-ordinate the President’s national and international travel, and act as the first point of contact for enquiries and visitors.

While the postholder will work closely with and take day‑to‑day instruction from the President, formal managerial oversight is exercised by the Chief Executive Officer, in accordance with the College’s governance arrangements.

The Person:

We are seeking a pro-active individual with exceptional organisational skills, a calm and professional manner, and the ability to handle sensitive matters with absolute confidentiality.

The postholder will navigate professional relationships and collaborate across teams and someone who operates with a strong sense of duty, integrity, and discretion.

The role requires two and a half hours work per day Monday to Friday; some flexibility is required to accommodate variation in workflow. There may be occasions when it is necessary to work outside normal hours and a system of TOIL is in place to accommodate this.

Please refer to the person specification for this role.

Remuneration Package

The salary for this role will be £36,587 FTE (£13,066 pro rata) per annum plus benefits. Additional benefits include:

• Pension: with employer contributions of 9%.
• Holidays: 23 days’ annual leave (with incremental increase over five years to 28 days) and 11 days’ public holiday/College close downs (Pro-rata for the PT role)
• Life assurance scheme
• Long-term income protection scheme for those unable to work due to illness.
• Cycle to Work scheme.
• Discounted rates for use of the venue for personal events.

Join FSEM as a Moving Medicine Patients Project Coordinator, supporting delivery of national programmes that help people with long-term health conditions become more active. This varied role involves coordinating projects, working with partners across healthcare and community sectors, and supporting events, communications, and evaluation. You’ll play a key part in reducing health inequalities and embedding physical activity into everyday care within a fast-paced, collaborative environment.

Edinburgh Young Carers is seeking a suitably experienced and qualified applicant to co-ordinate our awareness-raising, training and support to schools and Higher Education (HE)/Further Education (FE) establishments across Edinburgh, with the aim to develop whole-school, sustainable approaches in the identification of, and support to, young carers.

The post-holder will support the delivery and development of the ‘We Care: Schools for Young Carers’ award to schools across Edinburgh, and nationwide, and will work in partnership with Capital Carers and Space to ensure consistent delivery of schools and HE/FE work across the four localities of the City.

The candidate will need to be experienced in working with children and young people in formal or informal education settings, with experience of project set-up, management and reporting and in developing and delivering presentations and running training events/workshops for young people and professionals.

Organisation Profile

EYC is a voluntary organisation working with and on behalf of young carers throughout Edinburgh. We are one of the largest and best established independent young carer organisations in Scotland. We have a strong commitment to the rights of children and young people.

Working at EYC and Staff Benefits

EYC is a passionate, fun, supportive place to work. We have a great team and take good care of our staff. Our benefits package includes: 27 days’ annual leave plus all public holidays, 6% matched pension, free healthcare through Benenden Health after 6 months’ probation, hybrid working, flexible hours, Cycle to Work scheme and extensive training opportunities. We are also a recognised Carer Positive employer.

The Junction is looking for a highly organised and self-motivated individual to support the effective running of our charity. If successful, you will play a vital part in a small team, dedicated to improving the lives of young people.

We welcome applications from candidates with experience of office or project management, and we are particularly interested in individuals who have financial management or bookkeeping experience.

About The Junction

The Junction is an award-winning charity in North East Edinburgh that supports and improves young people’s health and wellbeing.

Last year, we supported more than 1,800 young people and supported around 150 young people through one-to-one support. As a result of the service:

• 100% of young people learned practical ways to look after their wellbeing
• 88% felt more able to cope with difficult situations
• 94% reduced or stopped substance use or learned how to reduce harm associated.

About the Role

This role combines both financial management and office management to ensure smooth day-to-day operations of The Junction.

If successful in this role, you will oversee the organisations finances, using accounting software to track income and expenditure. On a monthly basis you will process payroll and pensions for around 10 staff. On an annual basis you will prepare an annual budget working with the Director, and work with an external agency to gather information for Annual Charity Accounts.

You will support our duties relating to Data Protection and Health & Safety legislation and policy development. You will review and manage contracts (e.g. utilities, insurance) and assist with premises management.

Person Specification Summary

Essential

• Experience of day-to-day financial oversight
• Experience of using accounting and banking software
• Experience of developing and monitoring budgets
• Experience of working with others to prepare annual accounts
• Experience of project or office management
• Experience of using Office 365 or relevant software i.e. Word, Excel
• Experience of complying with Data Protection and Health & Safety legislation
• Ability to use your own initiative, organise yourself and others.

Desirable

• An accounting or business qualification
• Bookkeeping experience
• Experiencing of processing payroll and pension provider submissions
• Experience of overseeing contracts i.e. Utilities & Insurance
• Understanding of Health & Safety responsibilities
• Experience of premises management and upkeep.

If you have just some of the skills noted above – we want to hear from you!

What We Offer:

• Flexible Working – We offer flexible working hours to accommodate families and childcare, caring responsibilities. Home working is anticipated and welcome for this role.
• Competitive Annual Leave Entitlement - 38 annual leave days in total, pro-rated for part-time positions.
• Competitive Pension Contribution – Auto enrolment in our pension scheme with a 5% contribution from The Junction.
• Positive Working Environment – An opportunity to work with a values-based organisation that is committed to equality & inclusion.