Office Coordinator
- Part time
- £24,606 pro-rata
- On site: Glasgow
- Closing 5th March 2025
- Advertised from 12th February 2025
- The post will be part time 21 hours per week. £14,764 for 21 hours per week.
Role
This is an exciting opportunity to contribute to the development of The Scottish Civic Trust, a small charity with a national remit. Our organisation is experiencing a period of dynamic growth and we are seeking an Office Co-ordinator to support us as we continue our journey.
The Scottish Civic Trust is the national voice for Scotland’s civic and local heritage groups. Founded in 1967 to help people connect to their built heritage and countryside, preserve the uniqueness of their locality and appreciate how this connects to the wider unique character of Scotland, we work to ensure that historic built heritage, its stories, and the wider historic environment is celebrated and preserved, working to ensure it is valued in modern life and planning decisions. We take a place-based approach to involving all of Scotland’s communities in celebrating our rich heritage while ensuring its relevance in the present day.
Main purpose of job:
The purpose of the role is to support the Finance Manager in the administration of the Scottish Civic Trust (SCT), and management of tenant relations at The Scottish Civic Trust’s headquarters at The Tobacco Merchant’s House. The post also provides support to the Director, ensuring the smooth running of board and committee meetings and will aid other staff members in the development and delivery of their projects.
Application notes
To apply, please email joe.traynor@scottishcivictrust.org.uk with:
- Your Curriculum Vitae
- A covering letter of no more than 300 words outlining your suitability for the role
As the Scottish Civic Trust uses a blind process to review job applications, please ensure your Curriculum Vitae and covering letter:
- Uses initials only
- Does not include gender pronouns
- Does not include dates
The above will help to reduce unconscious bias in the Scottish Civic Trust’s recruitment processes.
Closing Date for applications: Wednesday 5th March. Interviews: Thurs 13th March.
Downloads
Job purpose:
To support the work of Rosslyn Chapel Trust by maintaining financial and administrative services.
Main duties:
- Process purchase and sales ledger entries on Xero, following up on outstanding payments when necessary
- Reconcile monthly income (including from Stripe and EPOS Now) and expenditure (including credit card payments) with bank statements
- Produce P&L reports/management accounts, as required
- Liaise with Trust accountants over VAT returns
- Liaise with Trust accountants over annual audit
- Liaise with Trust accountants over payroll data, maintaining records of staff working hours, annual leave and sickness leave
- Oversee the office safe, physical banking arrangements, and order change as required
- Process invoices for group/private visits and allocate accordingly on Xero
- Manage finance email and assist with answering general enquiries by email, post and telephone
- Assist with duties of F&A Assistant as required
- Perform other related duties as required
Person specification:
Essential
- Proven experience of working in a finance role and experience of Xero and Microsoft office software
- Experience of working in a small team
- Good communication skills and ability to manage external relationships
- Experience of providing excellent customer service
- Be honest, trustworthy and be able to maintain confidentiality. Have a good eye for detail and provide accurate information.
- Positive attitude and willingness to assist others in the team
Desirable
- Experience of working for a charity
- Interest in Scotland’s history and heritage
Further information about Rosslyn Chapel Trust is available at our website rosslynchapel.com
DHET requires an ambitious, experienced and talented Community Engagement Adviser to promote the work of DHET and its programmes by developing and engaging in a range of community-based activities, interacting with people in the community and working alongside other DHET team members to meet the aims and objectives of Dundee Historic Environment Trust.
Please see the job description for full details and the DHET website dhet.org for information about the Trust.
Information Coordinator
- Part time
- £22,010 – £23,622 pro-rata
- On site: Dundee
- Closing 24th March 2025
DHET requires an ambitious, experienced and talented Information Co-ordinator to promote the work of DHET through an active programme of communication initiatives, provide the office with administrative support and to work alongside other DHET team members to meet the objectives of Dundee Historic Environment Trust.
Please see the job description and person specification for full details and the DHET website dhet.org for information about the Trust.
Company of Wolves is looking for an experienced, dedicated and passionate arts administrator to join us as our part-time Company Manager.
The Company Manager is a key member of our core team; a vital management role that oversees the day to day operation of the organisation. The postholder will have excellent administrative and finance skills, and the experience and knowledge to be able to contribute to strategic decision-making and reporting.
We’re looking for someone interested in joining us to help steer our longer-term journey, as a newly Multi Year Funded organisation. The Company Manager will contribute directly to the development and growth of the company, working alongside our Joint Artistic Directors and Producer.
Nature of employment: Employed on permanent PAYE contract, with a 6-month probationary period.
Salary: £15200 (calculated as 0.4 pro rata of FTE salary of £38000 p.a.)
Benefits: Pension with 3% employer pension contribution. 12 days annual leave entitlement inclusive of public holidays.
Hours: 2 days/week. We consider a working day to be 8 hours.
Weekly working schedule is flexible and open to discussion.
Location: The Company Manager may largely work remotely from their own base, or from the Company of Wolves office in central Glasgow, as they prefer. A Glasgow base is not essential, but the Company Manager will need to be able to travel to Glasgow for regular team meetings, Board meetings, events, rehearsals and performances.
For further information, please contact anna@companyofwolves.org (Anna Porubcansky), or visit companyofwolves.org/news/job-advertisement-company-manager-spring-2025
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