Finance & Administration Manager
- Part time
- £30,000 pro-rata
- Hybrid: 26 Dublin Street, Edinburgh
- Closing 9th February 2025
- Advertised from 8th January 2025
- £15,000; 50% time, i.e. 20 hours per week, with some flexibility over the course of the year (for example, to fit as far as possible with timetables of candidates with children at school or other caring responsibilities).
Role
Core areas of responsibility:
- Book all receipts and payments of funds and upload all invoices on to our accounts package;
- Manage all regular monthly and annual donations;
- Notify the Director of all grants and donations received.
- Work with external accountant ensuring they have all information needed in time for preparation of management accounts and the annual accounts and annual financial returns.
- Provide all documents required to independent examiner to allow them to complete the annual audit.
- Manage relationship with independent examiner and respond to any enquiries raised;
- Contribute to budgeting process and monitoring of income and expenditure actuals against budgets.
- Provide updates and information for the Director and Chair as required;
- Manage all transfers of funds to partner organisations overseas.
- Manage savings and current account and timely transfers from savings to current to meet scheduled outgoings.
- Maintain our database, ‘donorfy’, on which all donation income is recorded.
- Manage relationships with landlord, contractors and suppliers
- Work closely with Appeal Manager to record all donation sources
- Manage annual due diligence requirements with bank
- Ensure efficient maintenance of all financial records including filing on shared folders.
- Other duties as required.
You will be entitled to five weeks (pro-rata’d) paid leave and time off in lieu for hours worked at weekend or evening meetings/events.
There will be a three month probationary period.
PERSON SPECIFICATION:
It is essential that the Finance and Administration Manager:
- Has some financial experience
- Is able to work effectively on their own
- Is able to work effectively as part of a small, geographically dispersed staff team, and with trustees
- Is able to work effectively and sensitively with staff in partner organisations overseas
- Takes pride in the quality of the work they produce
- Is numerate and accurate, with experience of collaborative working.
- Understands the importance of meeting deadlines and of compliance with Board and statutory requirements
- Knows when to ask for help
- Is committed to Firefly, its mission, its partners and the children and young people it helps.
It is desirable that the postholder:
- Has experience of Xero or another widely used accounts package such as Quickbooks or Sage. Training in Xero will be given.
- Has experience of using a CRM for the input and management of data. Training in Donorfy will be given.
- Has experience of book-keeping.
Application notes
To apply, please email your CV and a covering letter and completed Equal Opportunities Monitoring Form to jane@fireflyinternational.org
The closing date for receipt of completed application is Sunday 9th February 2025
Downloads
We are recruiting for a Service Manager to lead the management and ongoing development of supported accommodation, counselling and mentoring services across Orkney, ensuring each programme is delivered to a high standard which meets the needs of the people we support.
We are Right There, a charity celebrating our 200th anniversary. We provide tailored support for people, at home, and in the community. We are here for people who are living with the effects of homelessness, poverty, substance use, or family breakdowns.
Last year we supported almost 4,000 individuals, helping to prevent them from becoming homeless or separated from the people they love. Every person’s story is unique, and everyone’s route home is different - it doesn’t matter what the situation is – we’re not here to judge, only to help.
The Service Manager will be responsible for leading day-to-day delivery of the services, driving delivery performance and encouraging a culture of support with dignity and respect.
Main duties and responsibilities will include:
People Management
- Provide leadership and management and act as a role model for Right There staff by developing supportive relationships with your team
- Provide support and leadership to Senior Support Workers and Support Workers
- Arrange and facilitate regular support and supervision sessions with your team
- Complete annual appraisals and personal development plans
Programme Delivery
- Maintain all contractual obligations ensuring that individual needs are met through a process of regular review and support
- Lead and support new initiatives and the development and implementation of policies, procedures and guidelines as they impact on the programme
- Ensure those we support are involved in the development and improvement of the programme and that feedback mechanisms are in place for the people we support
- Shared On-call rota responsibilities
External Relationships
- Develop strong working partnerships with external agencies and have detailed knowledge of relevant local/national agencies that can positively impact on the programme
Information and Finance
- Report to the Care Inspectorate, ensuring all required reports, returns and documentation are completed and submitted within timescales
- Support the compiling and associated management of approved annual budgets
Full details can be found in the job & person specification which can be found on our website.
What we expect from you..
Our values make us who we are and define our actions and behaviours every day. We’d expect the post-holder to uphold and represent our organisation in a way that reflects our values and person-centred way of working.
We’re looking for you to have gained experience of managing a service with a proven track record in effective service planning including setting and managing budgets, and quality assurance. You will have the ability to lead a team through effective coaching and people management and the ability to implement effective performance measures.
We need you to be qualified to SVQ 3 Social Services & Healthcare SCQF Level 7, or have an HNC in Social Services. You will also be qualified to, or be willing to work towards SVQ 4 Social Services and Healthcare SCQF Level 9.
Management experience gained in Third Sector/Not for Profit organisations providing housing, social care and support services is highly beneficial.
What you can expect from us..
- The post holder will report to the Locality Manager
- Your normal working hours are 35 per week. These hours are usually worked Monday to Friday, and flexibly between the hours of 8.00am to 6.00pm, depending on the needs of the service, with 1 hour-unpaid break.
- Your usual place of work will be Glaitness Farmhouse, Glaitness Road, Kirkwall, KW15 1TN. Working arrangements are in agreement with the line manager based on the needs of the service
- Annual leave entitlement of 210 hours (equivalent to 6 weeks) pro rata in your first year, rising to 280 hours (equivalent to 8 weeks) pro rata in your second year. This includes public holidays
- You will automatically be enrolled into the People’s Pension in the month that you will complete 3-months of employment, providing you meet the auto-enrolment criteria
- Life insurance 4 x salary
- Option to purchase and sell annual leave
- Comprehensive induction and ongoing learning and development
- Cycle to work scheme
- Wellness programmes
We are recruiting for a Service Manager to lead our Glasgow Supported Accommodation and Outreach Housing Support programmes. Branston Court provides 24/7 support and accommodation for young people, it is also home to our Outreach Housing Support East Dunbartonshire/Panmure, allowing us to support people that are ready to transition into a tenancy of their own.
We are Right There, a charity celebrating our 200th anniversary. We provide tailored support for people, at home, and in the community. We are here for people who are living with the effects of homelessness, poverty, substance use, or family breakdowns.
Last year we supported almost 4,000 individuals, helping to prevent them from becoming homeless or separated from the people they love. Every person’s story is unique, and everyone’s route home is different - it doesn’t matter what the situation is – we’re not here to judge, only to help.
The Service Manager will be responsible for providing a high-quality support service for young people experiencing a period of homelessness and for those moving on to permanent or other long-term suitable accommodation.
Main duties and responsibilities will include:
People Management
- Provide leadership and management and act as a role model for Right There staff by developing supportive relationships with your team
- Provide support and leadership to Senior Support Workers and Support Workers
- Arrange and facilitate regular support and supervision sessions with your team
- Complete annual appraisals and personal development plans
Programme Delivery
- Maintain all contractual obligations ensuring that individual needs are met through a process of regular review and support
- Lead and support new initiatives and the development and implementation of policies, procedures and guidelines as they impact on the programme
- Ensure those we support are involved in the development and improvement of the programme and that feedback mechanisms are in place for the people we support
- Shared On-call rota responsibilities
External Relationships
- Develop strong working partnerships with external agencies and have detailed knowledge of relevant local/national agencies that can positively impact on the programme
Information and Finance
- Report to the Care Inspectorate, ensuring all required reports, returns and documentation are completed and submitted within timescales
- Support the compiling and associated management of approved annual budgets
Full details can be found in the job & person specification which can be found on our website.
What we expect from you..
Our values make us who we are and define our actions and behaviours every day. We’d expect the post-holder to uphold and represent our organisation in a way that reflects our values and person-centred way of working.
We’re looking for you to have gained experience of managing a service with a proven track record in effective service planning including setting and managing budgets, and quality assurance. You will have the ability to lead a team through effective coaching and people management and the ability to implement effective performance measures.
We need you to be qualified to SVQ 3 Social Services & Healthcare SCQF Level 7, or have an HNC in Social Services. You will also be qualified to, or be willing to work towards SVQ 4 Social Services and Healthcare SCQF Level 9.
Management experience gained in Third Sector/Not for Profit organisations providing housing, social care and support services is highly beneficial.
What you can expect from us..
- The post holder will report to the Locality Manager
- Your normal working hours are 35 per week. These hours are usually worked Monday to Friday, and flexibly between the hours of 8.00am to 6.00pm, depending on the needs of the service, with 1 hour-unpaid break.
- Your usual place of work will be 95 Panmure Street, Glasgow, G20 7SJ. Working arrangements are in agreement with the line manager based on the needs of the service
- Annual leave entitlement of 210 hours (equivalent to 6 weeks) pro rata in your first year, rising to 280 hours (equivalent to 8 weeks) pro rata in your second year. This includes public holidays
- You will automatically be enrolled into the People’s Pension in the month that you will complete 3-months of employment, providing you meet the auto-enrolment criteria
- Life insurance 4 x salary
- Option to purchase and sell annual leave
- Comprehensive induction and ongoing learning and development
- Cycle to work scheme
- Wellness programmes
We are recruiting for a Management Accountant to join our Finance team in Glasgow.
Reporting to our Financial Controller/Company Secretary, the Management Accountant will provide technical expertise to fully own the accounting process of our charity. The post holder will also manage our Finance Assistant and Finance Administrators to ensure that sales and purchase ledgers are maintained with proper financial controls, including aged debtors and creditors.
We are Right There, a charity celebrating our 200th anniversary. We provide tailored support for people, at home and in the community. We are here for people who are living with the effects of homelessness, poverty, substance use or family breakdowns.
Last year we supported almost 4000 individuals, helping to prevent them from becoming homeless or separated from the people they love. Every person's story is unique, and everyone's route home is different - it doesn't matter what the situation is - we're not here to judge, only to help.
The main duties and responsibilities will include:
- Provide line management to Finance Assistant and Finance Administrators, with the ability to build and develop the team’s efficiencies, processes, and day-to-day controls
- Lead the development of the finance team to better understand the chart of accounts, income/expenditure throughout the organisation, and how to fully maximise the use of general ledger to provide accurate reporting
- Build and maintain strong relationships with the team, feeding back on performance and highlighting where there are skill gaps
- Responsible for General Ledger implementation and changes
- Support the Finance Controller with the annual audit, prepare statutory accounts, and lead the audit field work
- Support the Finance Controller and Senior Finance Officer with system implementation and changes including general ledger, suppliers, and project coding
- Work with the Finance Business Partner to aid the budgeting and forecasting process, and budget holder reporting with accurate data and monthly accounts
- Analyse and report accurate data
- Prepare monthly accounts
- Responsible for timeliness of month end processes
- Review, Correct, and Input Monthly Journals
- Develop and manage internal recharges, journal mis-postings, corrections, and reallocations
- Balance sheet, profit and loss, and trial balance reconciliations
- Reconcile all key balance sheet control accounts
- Review of accounts payable and receivable ledgers and associated accruals and prepayments
- Ensure sales and purchase ledgers are maintained with proper financial controls
- Develop and monitor restricted income and expenditure allocations and accurately monitor spending against restricted funds
- Produce and reconcile VAT returns
Full details can be found in the job & person specification on our website.
What we expect from you
Our values make us who we are and define our actions and behaviours every day. We’d expect the post-holder to uphold and represent our organisation in a way that reflects our values and person-centred way of working.
We’re looking for you to have a recognised professional qualification such as ACCA, ACA, CIMA and to have technical expertise and acute attention to detail within general ledger accounting. You will also have knowledge and experience of the processes and procedures that are central to a finance function, and you will confidently develop knowledge of income/expenditure throughout the organisation and understand how to accurately allocate and report on the charity’s diverse income types.
What you can expect from us
We value our staff as our greatest asset and will provide the following working conditions:
- The post holder will report to the Financial Controller/Company Secretary
- Your normal working hours are 35 per week Monday to Friday.
- Your usual place of work will be 15 Dava Street, Glasgow, G51 2JA. Alternatively, you may also choose to work remotely from your home address where appropriate.
- Working arrangements must be agreed with your line manager, based on the needs of the service.
- Annual leave entitlement of 210 hours holiday (equivalent to 6 weeks) pro rata per year in the first year rising to 280 hours (equivalent to 8 weeks) pro rata per year in the second. This includes public holidays
- All appointments are subject to a minimum of a 12-week probationary period
- You will be automatically enrolled into the People’s Pension in the month that you will complete 3-months of employment, provided you meet the auto-enrolment criteria
Counsellor (Young People)
- Part time
- £34,476 – £36,449 pro-rata
- On site: Midlothian
- Closing 20th January 2025
MYPAS promotes the health and wellbeing of young people across East Lothian and Midlothian and currently focuses on working in the areas of mental health, substance use and LGBT+ support. MYPAS is a community-based organisation with charitable status and based in Dalkeith, Midlothian.
The postholder will be responsible for providing counselling to young people aged 12-18 within a holistic service. The postholder will also develop and promote further therapeutic work both within and outwith MYPAS.
Qualified to Diploma level (or equivalent) in a counselling therapeutic discipline, a member of a recognised professional body (e.g. BACP, COSCA) and have experience of working with young people, you will also be committed to delivering a service according to best practice and within community settings.
The postholder will work within a multi-disciplinary service and work effectively with other agencies in partnership settings. Contributing to the wider MYPAS service, the postholder will ensure that young people are worked with using a holistic approach through effectively linking the work of the Therapies team with other areas of MYPAS’ work as well as that of partner organisations.
This post may require regular evening and occasional weekend work.
Special conditions:
• The post is funded for a fixed term of 3 years (continuation dependent on MYPAS securing further funding)
• The post may involve evening working and occasional weekend working – to be negotiated depending on client needs
• You must be able to travel across Midlothian
• This post is funded by the Henry Smith Charity
Latest news See more
