Core areas of responsibility:

• Book all receipts and payments of funds and upload all invoices on to our accounts package;
• Manage all regular monthly and annual donations;
• Notify the Director of all grants and donations received.
• Work with external accountant ensuring they have all information needed in time for preparation of management accounts and the annual accounts and annual financial returns.
• Provide all documents required to independent examiner to allow them to complete the annual audit.
• Manage relationship with independent examiner and respond to any enquiries raised;
• Contribute to budgeting process and monitoring of income and expenditure actuals against budgets.
• Provide updates and information for the Director and Chair as required;
• Manage all transfers of funds to partner organisations overseas.
• Manage savings and current account and timely transfers from savings to current to meet scheduled outgoings.
• Maintain our database, ‘donorfy’, on which all donation income is recorded.
• Manage relationships with landlord, contractors and suppliers
• Work closely with Appeal Manager to record all donation sources
• Manage annual due diligence requirements with bank
• Ensure efficient maintenance of all financial records including filing on shared folders.
• Other duties as required.

You will be entitled to five weeks (pro-rata’d) paid leave and time off in lieu for hours worked at weekend or evening meetings/events.

There will be a three month probationary period.

PERSON SPECIFICATION:

It is essential that the Finance and Administration Manager:

• Has some financial experience
• Is able to work effectively on their own
• Is able to work effectively as part of a small, geographically dispersed staff team, and with trustees
• Is able to work effectively and sensitively with staff in partner organisations overseas
• Takes pride in the quality of the work they produce
• Is numerate and accurate, with experience of collaborative working.
• Understands the importance of meeting deadlines and of compliance with Board and statutory requirements
• Knows when to ask for help
• Is committed to Firefly, its mission, its partners and the children and young people it helps.

It is desirable that the postholder:

• Has experience of Xero or another widely used accounts package such as Quickbooks or Sage. Training in Xero will be given.
• Has experience of using a CRM for the input and management of data. Training in Donorfy will be given.
• Has experience of book-keeping.