The Scottish Episcopal Institute forms people for authorised ministry in the Scottish Episcopal Church. SEI seeks to appoint a highly organised, self-motivated and efficient administrator with excellent communication, interpersonal and IT skills. The role includes a range of responsibilities to support the smooth running of the institute and the delivery of teaching provision and associated student assessment. This fulltime role (35 hrs/week) is based in central Edinburgh, at 21 Grosvenor Crescent, Edinburgh EH12 5EE.

Candidates applying for the post will have:

• At least 3 years previous relevant administrative experience in an outward facing role
• Experience of student administration and record keeping in an educational setting
• Experience in Microsoft 365 and information & communication technologies, including Virtual Learning platforms (Moodle).
• A flexible, approachable and helpful manner with strong inter-personal skills and the ability to deal sensitively and effectively with people at all levels.
• A high standard of written and verbal communication.

About QNIS: The Queen’s Nursing Institute Scotland (QNIS) is a small charity doing big things. QNIS works with and supports community nurses and midwives all over Scotland, providing leadership and practice development opportunities. We also work closely with a range of other public and third sector organisations to advocate for the community nursing and midwifery professions.

The role: We have a great opportunity for a business support officer to join our small team. This wide-ranging and diverse role will see you providing high quality, professional business support across the organisation. You will be involved in a wide range of activities including supporting projects and events, diary management, and coordinating external suppliers. You will engage with stakeholders at all levels, including liaising with nurses and midwives, supporting senior managers, and coordinating committee meetings for the Board of Trustees. Being a small team, we need someone who is also happy to roll their sleeves up and pitch in, scanning documents, packing boxes, or running to the shops when required.

The post is full time (37.5 hours). The place of work is our office in central Edinburgh. We support hybrid working, this is dependent on business needs and would likely require a minimum of two days per week in the office. We are offering a starting salary of £30,686 (FTE). Benefits include:

• Contributory pension scheme, and salary sacrifice.
• Non-contributory death in service benefit scheme.
• 38 days of annual leave including public holidays and a day off on your birthday.
• The opportunity to work with a passionate and friendly team focused on making a difference for community nurses and midwives, and the people they support, across Scotland.
• Learning and development opportunities.

About you: An experienced administrator, you will be able to meet deadlines while maintaining a very high level of attention to detail. With strong IT skills and an ability to manage a range of work with many parallel sub-projects, you will have excellent organisation and planning skills. Experience of working with Customer Relationship Management (CRM) systems would be an advantage. Crucial to success in the role will be a high level of self-awareness, the ability to communicate clearly, cheerfully and tactfully with people at all levels, both internally and externally. We are looking for someone who brings energy, creativity and kindness to the team.

For more information about the role and the organisation, please download the Excellence Profile and visit the QNIS website. The Excellence Profile sets out how we might expect someone who is experienced and flourishing in the role to perform and we are not assuming that an individual will have the full suite of capabilities at appointment.

Person Specification

Essential

• Confident working across multiple workstreams and projects simultaneously
• Experience of providing comprehensive support to committees and or project leads
• Minute taking and meeting and diary management
• Experience of building relationships with a variety of stakeholders
• Excellent communication skills
• Able to prioritise, plan and organise own workload to meet deadlines.
• Able to work collaboratively as part of a team and contribute to a positive working environment and culture
• Strong IT skills including proficient use of Office 365, MS Teams and Sharepoint
• Interest in working for a small charity

Desirable Experience

• Previous PA experience
• Experience planning and supporting events
• Use and management of a CRM system
• Willingness to provide support across the organisation when required

We are looking for a solution-focused Admin & Finance Assistant to join a small, friendly team who believe in the power of volunteering and active citizenship. Based in our main office, this Admin & Finance role is varied and busy. The ideal candidate will be comfortable working with numbers and Excel, and will pick up new systems and processes with ease.

The role

Around half of the role involves administration and office tasks, essential to the smooth running of the organisation. You’ll be assisting with HR administration, managing the facilities, equipment and supplies, and assisting colleagues and volunteers.

Although the other half of the role is finance-based, you don’t necessarily need prior accounting experience. If you find it satisfying to work methodically and with attention to detail, you’ll be perfectly suited to this. You’ll look after our financial records in Xero, a user-friendly, online accounting system.

This role is part-time and we are open to between 21 and 28 hours per week – to be agreed with the successful candidate. The hours may be worked over three, four or five days, Monday to Friday.

About you

As well as being able to manage a busy workload with competing priorities, the ideal candidate will be comfortable learning and working with systems and processes, and adapting them to improve efficiency. You’ll be highly numerate as well as confident and experienced in Microsoft Word, Excel and Outlook. While experience of basic financial administration or bookkeeping would be beneficial, you can learn this on the job. Excellent communication skills are essential, as you’ll be working with colleagues and volunteers in a busy office.

Why work for Volunteer Edinburgh

Volunteer Edinburgh is committed to creating a positive, supportive culture where employees and volunteers can thrive. Working for Volunteer Edinburgh will offer you: a generous leave entitlement of 29 days plus eight public holidays, pro rata for part-time employees; support to develop your skills and learning with on-the-job and external training e.g. in charity finance, accounting, or leadership; an established support and supervision framework; access to a cycle to work scheme; an annual chat with a pensions advisor and an employer-supported volunteering policy that provides paid time off to volunteer. Salaries are contractually linked to local government pay, meaning your pay increases in line with the public sector. On top of this we offer a 7% employer pension contribution.

Location

This role is based at our main office. Since we serve the public, all staff take part in supporting our Core Services team. Although we're unable to offer remote or hybrid working, we have a range of practices that support well-being and a good work life balance, recognising that flexibility is important to our employees.

Application notes

You can find more information on the role and person specification in the job description. We’re happy to answer any questions you might have – contact us by emailing finance@volunteeredinburgh.org.uk.

For over 20 years, LGBT Health and Wellbeing have been helping LGBTQ+ people in Scotland to thrive.

We are now seeking an Administrator to join our team in Edinburgh. You will be responsible for all aspects of the efficient running of our Edinburgh office and other organisational duties.

We are seeking candidates who are motivated, skilled and organised in administration. Often being the first point of contact, you will have an empathetic and sensitive approach.