This vacancy has now closed

Project Assistant

  • Full time
  • £22,500
  • Glasgow
  • Closing 27th November 2023

  • Advertised from 1st November 2023
  • 9 to 5 pm (with degree of flexibility). 12 months (strong prospect of extension after 12 months subject to funding.
  • 28 days holiday plus 9 statutory holidays (37 days in total)


Accountability of post:The post holder will be line managed by and accountable to the CEO

Location: The post holder will be based in the Glasgow office in Gordon Street and have the flexibility of working from home subject to meeting business needs. Occasional travel within Scotland may be required.

About us

EmilyTest is a small Scottish charity working to tackle gender based violence in education. We work with schools, colleges and universities, helping them to develop effective policies, procedures and practices in relation to gender based violence prevention, intervention and support.

Our area of expertise is working closely with colleges and universities. Our aim is to ensure every student is able to live, work and study free from the harms and threats of Gender Based Violence.


We have an exciting opportunity for a highly motivated Project Assistant to join our friendly team based in Glasgow. The Project Assistant will play a key role in providing efficient, effective and high-quality support to all projects within EmilyTest, with a particular focus on training and our evidence based GBV Charter for colleges and universities.

The 12 month post will be subject to a 6 month trial period.

Essential knowledge, skills, qualifications, experience & personal qualities

  • Be self-motivated, able to work without supervision
  • Be pro-active by showing initiative and applying effective problem solving skills
  • Have a warm and friendly manner, be committed & hardworking
  • Have an aptitude for organisation and effective communication at every level while maintaining the professional reputation of EmilyTest
  • Possess a clear understanding of client confidentiality
  • Have excellent time management with the ability to prioritise own workload
  • The ability to remain calm in pressurised situations
  • Excellent interpersonal and communication skills, with the ability to work in a non-judgemental, confident and sensitive manner with colleagues, clients and all partners
  • Microsoft Office skills, particularly Word, Excel and Teams


  • Knowledge of gender based violence and trauma informed practices
  • Understanding of GBV and young people
  • Understanding of how GBV manifests in the College and University community

Key Responsibilities

  • Schedule and lead GBV Charter panel meetings and note-take
  • Recruit and manage bank of Charter panelists and co-ordinate assessment process
  • Schedule (& where required attend) meetings, focus groups, and training sessions (Microsoft Teams, Zoom, Eventbrite, Drop box, doodle polls)
  • Support organisation of annual conference
  • Update and maintain mailing lists
  • Liaise with colleges and universities to support project leads – maintain communications record
  • Co-develop promotional & support materials for all projects
  • Manage distribution of training materials & maintain associated records
  • Manage Support sticker project
  • Manage Support card project
  • Develop and maintain system to overview project dates/deadlines
  • Work with team to develop Library of Tools and update website
  • Design and distribute charity Newsletters

Personal Requirements

You must be able to take an objective approach and adapt projects as new needs are identified.

You will possess the ability to analyse and resolve challenges in an effective and timely manner.

Have a strong team spirit and an understanding of the dynamics of a small and rapidly evolving charity.

If people describe you as; highly organised, intuitive, level-headed, a listener, compassionate, patient, a great communicator, hard worker, resilient, dedicated, great in a crisis – and you have the energy and commitment to always go the extra mile to support people effectively then we would like to hear from you!

Application notes

Applications close 5 pm Monday 27th November 2023 with interviews over the following 2 weeks.

Start date: ASAP

Please send your most recent CV, along with a covering letter (no more than one A4 sheet of paper) explaining why you think you are suitable for the role, to: Please specify which role you are applying for.

References from your current or most recent employer are required as part of the selection process.

Learn more about us

Charity No SC049072


Twitter: emilytest12