This vacancy has now closed


  • Full time
  • £23,193
  • Edinburgh or Glasgow with flexibility to allow for home working
  • Closing 19th October 2023

  • Advertised from 3rd October 2023
  • 37.5 hours per week / Part time hours available – happy to talk flexible working
  • SUS4131


About the role

We have a great opportunity for an experienced administrator to join the Places for Everyone team. You will be assisting with the provision of expert support for funding for active travel projects across Scotland.

As the Administrator for Places for Everyone, you will report to the Senior Administrator. You will work closely with other members of the Places for Everyone team, assisting them to achieve their goal of creating safe, attractive, healthier places by increasing the number of trips made by walking, cycling and wheeling for everyday journeys.

A large part of your working time will be spent processing grant claims; analysing, recording, and logging the details before forwarding on for escalation, in addition you will examine new grant applications using Sustrans Grant Management System passing them on to the relevant colleagues.

You will maintain and create guidance documents for partners, ensuring current versions are up to date. Distributing funding agreements is another key element of this role as are monitoring the return of signed documents, distribution of award letters and other correspondence.

You will be responding to stakeholder enquiries via telephone and email. Managing the Places for Everyone events calendar and mailbox and organising meetings, compiling agendas/minutes/actions.

We offer hybrid working to suit individual circumstances, with the flexibility to work from home or in one of our hubs in Edinburgh or Glasgow. Initial training will be face to face in the Edinburgh Hub. Candidates should be based within commutable distance to the Edinburgh or Glasgow office.

About you

You will have great communication skills using these to liaise with colleagues, partners and stakeholders such as Transport for Scotland and local authority partners.

You should be comfortable with working with MS Office, Adobe and Grant Management Systems or similar applications, and training on the use of Smartsheets will be provided.

You will have excellent attention to detail with assessing, revising and logging documentation accurately and efficiently.

Sustrans has a long-term commitment to being a charity for everyone - reducing inequality, valuing diversity, enabling inclusion and ensuring all people are treated with dignity and respect. We aim to be a truly inclusive employer and welcome applications from people from all parts of the community, in particular from under-represented groups.

What we offer

In return we can offer true hybrid working to suit individual circumstances and a flexible, supportive and rewarding working environment.


  • 28 days’ leave per annum plus bank holidays for full-time working
  • Ability to buy an extra week of annual leave (pro-rata for part-time staff)
  • Staff volunteer days
  • 24/7 free, impartial and confidential support service
  • We are members of the Green Commute Initiative and Cycle Scheme who both offer cycle to work schemes


  • Group Personal Pension scheme with a 5% or 6% of basic salary contribution being matched by Sustrans
  • Bike, computer and season ticket loans
  • Discount benefits
  • London Weighting Allowance of £4,195 for all those living within a London Borough (32 local authority districts plus the City of London)
  • Death in Service benefit – 3 x annual salary

Family Friendly

  • Enhanced maternity and paternity pay
  • Flexible Working practices (full time hours are 37.5 per week, Monday - Friday)

Application notes

To apply for this role, please visit our website.

Closing date for the receipt of completed applications is 23:59, 19 October 2023.

Interviews will take place via MS Teams during the week commencing 30 October 2023