Hearts & Minds is a Scottish charity bringing joy and emotional support to children in hospital, children with additional support needs, and adults living with dementia through our Clowndoctors and Elderflowers programmes.

We’re seeking a skilled Finance & Administration Officer to help manage our day-to-day finance and office systems. You’ll handle bookkeeping in Xero, support the CEO and accountant with reporting, and maintain systems across Microsoft 365, Teams and Beacon.

This is a varied, hands-on role for someone highly organised, practical and detail-focused.

PVG check required.

The main purpose of this role is to support the parents and carers of neurodivergent children and young people by providing high quality, person-centred information, advice and support. Parents and carers contact us for advice and information about a wide-ranging variety of topics relating to neurodiversity, including neurodevelopmental conditions, rights and responsibilities, pathways and services, communication with professionals and promoting wellbeing.

The post holder will provide advice and information to parents and carers who contact the service. They will also provide further support for parents and carers to identify desired goals and outcomes and create a plan to work towards these, using a coaching approach. They will provide parents and carers with the tools to independently communicate with professionals and support their child(ren), while providing a safe space to reflect on their own wellbeing, using a non-judgemental, trauma-informed approach at all times.

The role mainly involves communication by phone, text and email but may also include in person support and virtual or in person attendance at meetings where required. The post holder may be required to communicate with professionals on behalf of parents and carers and will also provide advice and support to professionals working with neurodivergent children and young people and their families.

Our Parent Carer Service also provides group-based support for parents and carers and the post holder may be required to facilitate peer support or information-based group sessions, both online and in person.

This post may occasionally require weekend and/or evening work and very occasionally working elsewhere. The charity is based in Edinburgh but the Direct Help and Support (DHS) service in which this role sits, covers the whole of Scotland. Our Parent Carer Support Specialists support families and professionals primarily through the use of technology, with some in-person working when required. The post involves hybrid working, working from home and from our office in Edinburgh when required, as well as travel to support parents and carers in person, including at meetings or in group settings.

Organisation profile

Mindroom is a charity that champions all forms of neurodiversity and supports all kinds of minds. Our mission is to be a leading centre for change, in how we live, work and learn. We achieve this through support, education, advocacy, and research.

FearFree is the only male and LGBT+ domestic abuse victim support service in Scotland and continues to be recognised as the only person-centred support service in Scotland available for male and LGBT+ victims of domestic abuse. This is particularly important given the steep rise in reported domestic abuse incidents over the recent years.

We are looking for candidates who have experience of working with individuals who have experienced domestic abuse. You must also have experience of working with vulnerable people from diverse backgrounds as well as an excellent understanding of the effects and issues facing those who have experienced domestic abuse. You will need to be an effective communicator, highly organised and have effective casework management skills.

You will work closely with other partners and agencies and be expected to ensure the continued development of good partnership working.

Membership of the Protecting Vulnerable Groups (PVG) scheme is a requirement this post.

We particularly welcome applicants from the LGBT+ community for this post.

Sacro values diversity and welcomes applications from all sections of the community

This is an exciting opportunity to join Apex Scotland at a transformative moment, working alongside our newly appointed Head of People to bring our HR function back in-house and shape the future of how we support and develop our staff. As People and Payroll Officer, you’ll play a key role in launching and embedding our new people strategy, helping to create a workplace where colleagues feel valued, supported, and empowered to deliver life-changing impact every day.

By aligning our people strategy with Apex Scotland’s vision of “A Future Beyond Your Past”, you’ll be part of a dedicated People Team driving meaningful change across the organisation. Your work will not only strengthen our culture but also ensure we can continue to thrive, grow, and sustain the positive impact we have in communities across Scotland.

About you

As the People and Payroll Officer, you will bring experience in HR administration and payroll support, with the ability to manage multiple priorities in a fast-paced environment. You will have handled confidential information with discretion and accuracy, supporting processes such as recruitment, onboarding, payroll, and pensions.

Our values at Apex Scotland are Believe, Respect, Empower and Support, values that we live and breathe every day both internally and externally, our new People and Payroll Officer will share our passion for demonstrating our values.?

About the charity

Apex Scotland helps people with experience of the justice system to have a future beyond their past. We see a society that values second chances, where barriers to inclusion are dismantled, and where people with justice system experience are empowered to contribute fully, shaping safer, fairer, and more compassionate communities.?

Our support includes early intervention initiatives, the provision of practical and emotional support, training and employability programmes. We understand that those we support and care for require interventions that are person centred, recognising their own individual, unique needs and circumstances.

If you believe in a future beyond someone’s past, apply to work with us today.

What we offer

• 3% Employer Pension Contribution
• Death in Service
• Enrolment to a health plan
• Employee Assistance Programme
• Access to Perkbox for discounts and offers
• Christmas closure
• Hybrid working