Administrator – Part Time
- Part time
- £24,533 – £29,605 pro-rata
- Edinburgh
- Closing 25th September 2023
- Advertised from 12th September 2023
- 21 hours per week (0.6 FTE). Fixed Term – 12 months.
Role
Equate Scotland is a national expert policy, research, development and advocacy organisation, with a focus on women’s under-representation within the science, engineering, technology and the built environment industries. We are hosted by Edinburgh Napier University and are based at the Edinburgh Napier University Craiglockhart campus.
We work in collaboration with the STEM (Science, Technology, Engineering and Maths) sector, academia, statutory and third sector bodies, and the Scottish Government. For effecting a tangible and sustainable change, enabling more women to study, work and progress in these key sectors.
Equate Scotland’s current programme of work is funded by the Scottish Government until the end of September 2024. The funding is anticipated to be renewed and confirmed for the next programme of work by the 1st of October 2024. Depending on the start date of this role, the fixed term employment contract may fall within two funding periods. This will be discussed in detail at the interview stage of the process.
We believe in creating an inclusive and enjoyable place of work, and welcome discussions on flexible and hybrid working opportunities.
Find out more information about us
The Role:
As part of our ongoing efforts to effect tangible and sustainable change, we are currently recruiting a part-time Project Administrator to provide operational, financial, CRM and programme administrative support to the Equate Scotland team.
In this role, you will have the opportunity to use your excellent admin experience and knowledge of using CRM systems to take responsibility for Equate Scotland’s project and service-related data management systems.
You will be in an excellent position to use your experience of accurate record keeping, spreadsheets, financial reporting and monitoring budgets to support the Finance and Support Manager in providing a full administrative service to the team on Equate projects, eg: assistance in the preparation of reports, managing mail and central e-mail accounts, maintaining of manual and online files and organisation of data for contacts (people and organisations).
Furthermore, you will be able to use your excellent interpersonal skills as the frontline-external facing contact person for Equate Scotland, capturing information about enquiries in an efficient manner and passing it on to an appropriate member of the team.
This is an excellent opportunity to further your existing skills and experience in administrative practice, while making a truly positive difference for women in science engineering, technology and the built environment.
Click here for a full job description and comprehensive list of duties.
What we will need from you:
- HNC or equivalent or relevant and transferrable work experience
- Strong experience in general office administration
- Demonstrable knowledge and experience of CRM systems
- Experience of financial reporting, keeping accurate records, spreadsheets, and monitoring budgets
- Confident IT user including Microsoft Office, in particular Word, Excel and Outlook applications
- Good interpersonal skills with the ability to communicate confidently verbally and in writing
- Track record of supporting a team and ability to plan and prioritise workload
Benefits we offer:
In return, we offer a great working environment where we support ambition, recognise achievement and offer an attractive benefits package. This includes a minimum of 36 days annual leave (pro-rated accordingly), a generous pension scheme, professional development opportunities, discounted access to onsite sports facilities and a wide range of other staff discounts. Click here for more information about our wide range of benefits.
Application notes
To apply please visit our website
Closing date: 25th September 2023
Interviews are expected to be held via video call, week commencing 2nd October 2023
Philanthropy Officer - Trusts
- Full time
- £33,232 – £36,924
- On site: Glasgow
- Closing 4th November 2024
Are you a motivated individual with a passion for higher education and a desire to make a meaningful impact? Whether you have experience in fundraising, philanthropy, or related fields such as communications, marketing, or community engagement, we want to hear from you!
With a legacy of changing the world for six centuries, the University of Glasgow is proud to be among the top 100 universities globally. Our rich history of innovation inspires our current generation of world-changers.
We're seeking a Philanthropy Officer - Trusts to join our dynamic Development and Alumni team. In this role, you'll play a crucial part in raising funds from trusts, foundations, and other grant-making bodies.
As a Philanthropy Officer - Trusts, your primary responsibilities will include coordinating five- and six-figure fundraising approaches and nurturing personal relationships with key stakeholders, as well as coordinating stewardship and reporting activities. Additionally, you will handle data reporting and requests, create tailored communications for major trusts, work closely with the Gift Management team to ensure accurate financial reporting and banking, and support the development and updating of fundraising materials.
This post is full time (35 hours p/w) and open-ended. Relocation assistance will be provided where appropriate.
Background:
The Edinburgh Chamber of Commerce supports businesses in Scotland's capital city. We help them prosper, grow, and achieve success. We lead multiple projects and have teams working on membership support, events, communications, policy, training and international business to name a few. This role will specifically work 50% of the time across the multiple functions within Chamber of Commerce providing business support for the different teams as well as 50% of the time for a hosted project ‘Developing the Young Workforce - DYW’.
The DYW project is employer led, with a priority to make it easier for employers to connect with young people in schools and colleges across Scotland. It’s a team effort to support young people to prepare for the world of work. Through DYW, employers can provide inspirational opportunities for young people to help them understand and develop the skills they need to succeed.
The role will begin as soon as possible and is currently funded until March 31st 2025.
Work Pattern: This is a full-time vacancy, however applications from people wishing to work an alternative working pattern will be considered.
Working Location: This role will be based at the Edinburgh Chamber of Commerce. We currently have a hybrid approach to working.
If you are:
- Organised, enjoy planning, creative and innovative.
- A great communicator, both written and spoken.
- A collaborator, strategic thinker and doer.
we’d love to hear from you.
HR and Office Management Officer
- Full time
- £26,000 – £27,712
- Hybrid: Edinburgh, hybrid working with approximately 50% of time in the office.
- Closing 23rd October 2024
We are looking to recruit a suitably experienced HR and Office Management Officer to support the charity specifically in the areas of HR and office management, providing advice and support to the organisation, and ensuring that the working environment and processes – both in the office and virtually – meet the needs of the wider team and facilitate service delivery.
This is a new role to support the Business & Finance Manager.
You will support the wider team’s development and implementation of strategies covering HR, health and safety, IT, data and office management.
Key responsibilities include:
Supporting the staff team and their line managers with respect to good practice and compliance with HR, health and safety, IT, data and office management policies;
Ensuring that all employees are well equipped to operate safely, securely and effectively in person and remotely while hybrid or home working;
Implementing and updating respective policies, processes, recording and reporting.
Excellent IT skills are vital, as are strong communication skills, attention to detail, and the ability to prioritise and manage multiple tasks to meet deadlines. The HR & Office Management Officer will have experience in a similar or related role.
The remuneration package will include a competitive salary, 34 days annual leave (inclusive of public holidays, pro rata), flexible working opportunities, hybrid working, and a generous contributory pension scheme with life insurance policy.
Organisational Profile
For over 30 years, Into Work has been helping disabled people, neurodivergent people and people with long-term health conditions find, build and maintain great jobs. We work towards a world where disabled people have equity to take up employment and receive fair treatment in work. For more info, please have a look at our website.
Join us as Office Manager for Held in our Hearts – a charity with a big heart and big ambitions
Are you passionate about being part of a team who support individuals and families who have experienced baby loss across Scotland, and do you have a background or expertise in Office and Administration Management?
This is an exciting time for Held In Our Hearts and the post holder will be able to utilise their skills and experience to ensure that the administrative support and office management function of the charity is competently undertaken, contributing to the smooth day to day running and sustainability of the charity. The successful applicant will be at the very heart of the core support function for Held In Our Hearts!
More information on the role, candidate essential and desirable criteria as well as the staff benefits offered can be found on the Job Description included below.
More about us:
Held in our Hearts is a small but mighty and growing Scottish charity providing baby loss counselling and peer support to families. We have over 40 years’ experience of offering compassionate bereavement care to individuals and families and working closely with a range of partners including the NHS, Scottish Government and the third sector.
Our values of empathy, connection and love underpin all that we do and guide us as we continue to grow and expand our services and reach. Our support services include counselling, one to one peer support, our innovative early intervention Hospital to Home service, group support and events.
In recent years, we have expanded our team and extended our geographical reach to bereaved families from Edinburgh and the Lothians to Fife, Forth Valley and the Highlands.
For more information about our charity, please feel free to visit our website at heldinourhearts.org.uk
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