-(2).png){kind=logo}
Finance and Administrative Officer
- Full time
- Circa £30,000
- On site: Edinburgh
- Closing 3rd September 2026
- Advertised from 13th August 2026
- Salary depending on experience. 35 hours per week
Role
The Promise Scotland is responsible for driving the work of change demanded by the conclusions of the Independent Care Review.
We work with all kinds of organisations to support shifts in policy, practice, and culture so Scotland can #KeepThePromise it made to care experienced infants, children, young people, adults, and their families - that every child grows up loved, safe and respected, able to realise their full potential.
Our sole reason for being is to facilitate and support change, wherever that change needs to happen to make sure that Scotland will #KeepThePromise.
More information can be found in the below resources:
Independent Care Review Reports
Find out more at thepromise.scot
The role sits within the Governance and Operations function, which ensures that The Promise Scotland is a well-run, effective and efficient organisation by:
- Leading the financial management of the company
- Working as an effective business partner with colleagues across the organisation to ensure finance and central services functions are embedded and working efficiently.
- Leading organisational planning to secure the sustainable running of the organisation for the duration of The Promise Scotland’s lifetime (to 2030)
- Supporting the Board of Directors including full Directors’ meetings and committee meetings
- Providing leadership and support on all areas of legal compliance, including company law, data protection, health and safety and Freedom of Information
- Ensuring The Promise Scotland’s staff recruitment, development policies and procedures reflect best-practice and are appropriately implemented
- Supporting the day-to-day business needs of the team
JOB PURPOSE
This role is a key part of a small team delivering excellent corporate services and finance processes to ensure the smooth running of the support infrastructure of The Promise Scotland.
The role is responsible for finance payments and processes as well as payroll and pensions.
The postholder is responsible for maintaining the online HR platform and coordinating recruitment and induction, as well as assisting senior management with other aspects of HR.
The postholder liaises with the IT provider and is the first point of contact for all team IT queries. The postholder also provides cross-team administrative support as required.
MAIN ACTIVITIES & RESPONSIBILITIES
Finance
- Holding primary responsibility for the finance payment system, to ensure all providers are paid in good time with appropriate communication about process and expectations
- Accurately recording and processing all income and expenditure including invoices and expenses.
- Responsible for preparing monthly payroll information including calculating pension salary sacrifice payments ensuring employees are paid accurately each month
- Responsible for uploading of pension data to on-line portal, managing records and ensuring GDPR compliance
- Providing support to the Finance & Central Services Manager during budget preparation and end of year audit
- Using Xero accounts software and generating reports as required.
- Using and adapting Approval Max workflow for payment approvals within agreed limits.
- Advising on process improvements to all aspects of the finance system.
Recruitment / HR
- Coordinating staff recruitment including preparing job packs, arranging advertising, processing applications, preparing shortlisting packs arranging interviews and feedback to candidates.
- Acting as Induction Co-ordinator, including organising induction programmes for new staff.
- Ensuring the staff handbook is up-to-date, relevant and used by the team.
- Maintain HR tracking system and staff records such as annual leave, sick leave and other leave.
- Processing leavers, ensuring organisational security practices are adhered to
Office Management
- Maintaining the office in excellent condition, including being first point of contact for Families Outside who are the main lease-holder.
- Organising team meetings, with virtual or meeting room set up as required.
- Managing all ongoing storage and archiving of all Independent Care Review and The Promise Scotland materials, including distribution as required.
- Managing procurement and delivery of all office supplies and services.
- Liaising with the IT support company to ensure that the team have all the hardware they need and are well supported to understand systems.
- Acting as primary point of contact for employee IT issues, liaising with IT support company to resolve hardware and system issues and recommending upgrades and new purchases as required.
- Supporting the smooth running of the IT system on MS Office and Teams ensuring all required channels for effective working.
- Managing the documents on the shared working areas to support team collaboration.
- Working with Finance & Central Services Manager to ensure on-line Cyber security training is delivered to all staff and supporting IT security compliance throughout the organisation
Administrative Support
- Monitoring of department email inboxes to ensure all messages are replied to and shared with relevant members of the team
- •upporting Freedom of Information responses
- Supporting the wider team with document management, finalising of Word, Excel and PDF documents as required as well as updating of websites (training will be provided)
- Supporting the wider team with projects as required, e.g. Plan 24-30, Story of Progress, Oversight Board
This job description is not meant to be exhaustive. It describes the main duties and responsibilities of the post. The Promise Scotland is a small, agile organisation and the job description may change in light of developing organisational needs.
Essential Criteria
The post holder must have:
- Strong finance skills, familiarity with payment systems and confident managing payment processes independently.
- Strong IT skills, able to work with new systems and support team members to use systems effectively.
- Strong word processing skills to support the production of high-quality documents.
- The ability to manage administrative processes
- Good relationship management skills to work with colleagues and suppliers to ensure effective and collaborative working.
- A flexible approach, able to operate in a new and shifting environment.
- Able to use own initiative, work independently and manage work proactively.
The nature of the job demands a strong ethical approach.
WORKING CONDITIONS
The Promise Scotland is based in Gayfield Square in Central Edinburgh. The Promise Scotland strives for a positive and supportive team culture and environment.
Application notes
Visit our website to find out more and to apply.
For more information about this role please contact Asima Hussain at jobs@thepromise.scot with the job role as the subject.
Closing date for applications: Thursday 3rd September 2026
Interviews will be held Thursday 17th September 2026
Customer Service and Administration Officer (Events & Learning)
- Full time
- £28,485 – £31,650
- Hybrid: Glasgow or Edinburgh
- Closing 17th August 2026
Are you looking for an opportunity to use your events and organisational skills to enable Scotland's charities and voluntary organisations to learn new skills, share challenges, connect with each other and celebrate successes?
The SCVO events and learning programme welcomes more than 5,000 individuals each year and this is your chance to be at the heart of making it happen.
About the role
We’re recruiting to bolster our customer service team and ensure Scotland’s charities and other voluntary organisations are supported to thrive.
Our new Officer will contribute to the smooth running of the programme by using their organisational and communication skills to:
- Support our online and in-person events - from small webinars to The Gathering
- Respond to enquiries from charities of all shapes, sizes and purposes
- Engage with venues, speakers and other event contributors
- Upload our web listings and ensure our content is accurate
- Process and report on our customer and event data
About you
Your combination of engaging communication skills, slick organisation skills and understanding of what makes an excellent event will enable you to thrive in this role. If you’re a to-do list pro, enjoy a busy, varied workload, and love it when a plan comes together, then this could be the job for you!
How we’ll support you
You’ll be joining a knowledgeable, experienced team who are skilled in events and customer service, and generous in sharing their knowledge and helping you learn on the job. You’ll be supported directly by the Service Development Manager and Events & Learning Manager in finding your feet and prioritising your workload.
SCVO is a supportive employer, with many wellbeing support policies and a values-driven approach.
Part time hours and other flexible working options, including working from home for part of the week, will be fully considered. We encourage you to apply if you believe you meet most of the criteria in the person specification. We share our interview questions in advance. If you want to have a chat about the job or our flexible working approach, please contact us at HR@scvo.scot
Payroll Business Partner
- Full time
- £32,925 – £36,925
- Hybrid: Edinburgh - with up to 50% remote working (2–3 days per week in the office).
- Closing 21st August 2026
Make a difference through payroll excellence.
At Capability Scotland, our people make a real difference every day. We're looking for an experienced and motivated Payroll Business Partner to lead our payroll function, alongside another Payroll BP, ensuring our 1000 employees are paid accurately, on time, and in full.
This is an excellent opportunity for an experienced payroll professional who enjoys leading a team, improving processes, and acting as a trusted advisor on complex payroll matters. You'll play a key role in ensuring statutory compliance while driving continuous improvement across our payroll systems and services.
About the Role
As Payroll Business Partner, you will lead the day-to-day operation of the payroll service, managing Payroll Officers and overseeing payroll processing from start to finish. You'll ensure compliance with payroll legislation, manage relationships with HMRC, pension providers and other external bodies, and work collaboratively with Finance, HR and operational managers to deliver an outstanding payroll service.
You'll also take ownership of payroll systems, reporting, policy development and user training, helping to ensure our payroll processes remain efficient, compliant and fit for the future.
Key Responsibilities
- Manage end-to-end monthly payroll processing for employees.
- Ensure payroll calculations, statutory payments and deductions are accurate and compliant.
- Produce payroll reports, reconciliations and statutory returns within required deadlines.
- Prepare and oversee BACS payment files.
- Provide expert payroll advice to managers and colleagues.
- Liaise with HMRC, pension providers and other external organisations.
- Maintain payroll systems, coordinate software upgrades and testing, and implement legislative changes.
- Develop and review payroll policies, procedures and guidance.
- Design and deliver payroll training and support sessions across the organisation.
- Drive continuous improvement by identifying opportunities to enhance payroll processes and systems.
About You
You'll be an experienced payroll professional with a strong understanding of UK payroll legislation and a passion for delivering a high-quality service.
We're looking for someone who has:
- Significant experience managing end-to-end payroll.
- Experience leading or supervising a payroll team.
- Strong knowledge of PAYE, National Insurance, pensions, statutory payments and payroll legislation.
- Experience working with payroll systems and supporting system improvements.
- Excellent analytical and problem-solving skills with exceptional attention to detail.
- Strong communication skills with the ability to explain complex payroll matters clearly and confidently.
- Experience building effective relationships with colleagues and external stakeholders.
- The ability to manage multiple priorities while consistently meeting deadlines.
If you're an experienced payroll leader who thrives in a collaborative environment and is passionate about accuracy, compliance and service excellence, we'd love to hear from you.
Working with Capability Scotland brings you lots of benefits:
- Competitive salary - £36,925.00 (£19.14 per hour) *pay award pending
- Generous annual leave entitlement of 37 days holidays per year
- Free PVG checks throughout your employment.
- Up to 8% company contribution pension scheme.
- Up to 3 x annual salary death in service.
- Perks at Work – shopping discount scheme.
- Cycle to work scheme.
- EV Scheme
- 24/7 employee assistance programme.
- Working for us means you would qualify for Blue Light & Concert for Carer discounts
*Benefits are subject to contractual terms.
We are One Voice, One Charity, One Spirit, #OneCapability.
Professional Practice Administrator – Mediation (Maternity Cover)
- Part time
- £25,349 – £27,675 pro-rata
- On site: Edinburgh
- Closing 25th August 2026
The Relationships Scotland Network is the largest provider of family and relationship support in the country. We offer relationship counselling, family mediation and child contact centres through a network of 21 member services across Scotland, which provide face-to-face support to around 15,000 people each year.
We are looking for a motivated and hardworking individual to join our administration team to support our mediation work. The role is based in our national office in Edinburgh, and will involve working in our admin team and supporting the wider mediation team. Although the role is office based, we are open to discussing flexible working hours, in particular if shorter work days are needed to fit in with school hours etc.
Corporate Fundraiser
- Part time
- £25,155 – £30,083 pro-rata
- Hybrid: Edinburgh
- Closing 17th August 2026
In this role, you’ll:
- Support the development of a corporate pipeline through prospect research.
- Support the delivery of cultivation events, proposals and pitches to secure new partnerships.
- Build strong, values-led relationships with corporate partners.
- Work with colleagues across services to identify opportunities and gather impact stories.
- Contribute to partnership activity that supports income growth and engagement.
We’d love to hear from you if you have:
- Experience in income generation or working in a target-driven environment.
- Excellent written and verbal communication skills, including the ability to write concise and engaging fundraising copy and promotional materials.
- The ability to build meaningful relationships with a range of stakeholders.
- Strong organisational skills and attention to detail.
- A proactive, collaborative approach and commitment to our values.
What we offer:
- A workplace with values of with love, with purpose and with strength
- 40 days annual leave, inclusive of bank holidays
- Pension scheme and wellbeing support
- Flexible and hybrid working arrangements
- Access to Westfield Health, giving colleagues and their families confidential counselling support, wellbeing resources, and access to health and lifestyle benefits to support physical and mental wellbeing.
- Blue Light card discount
- A Fair Work accredited workplace
Our Values
Living our values, you will help create a workplace where our people can thrive, ensuring we deliver the best possible support to children and families.
With love, we put children first.
With purpose, we transform lives together.
With strength, we do whatever it takes to protect Scotland’s children.
Latest news See more
