The Executive Assistant is a new role to support our Chief Executive & Artistic Director, who is responsible for the ongoing management and development of the NYOS and artistic planning across all our programmes; and to support our Head of Development who is responsible for a fundraising strategy that supports all areas of NYOS’ work.

The Executive Assistant will coordinate and manage the Chief Executive’s scheduling, prepare and organise strategic materials and plans, and support board meetings and the preparation of board materials. This role serves as the eyes and ears for the Chief Executive, connecting her to organisations, projects and business information, ensuring meetings and materials are efficient and effective, and serving as a trusted partner to ensure that the Chief Executive can fulfill her role effectively.

The Executive Assistant will also support the Head of Development with the planning and communication of key fundraising events and ad hoc data management projects, particularly to develop our supporter networks as we work towards NYOS’ 50th anniversary year in 2029.

The dynamic nature of this role requires exemplary time management skills and the ability to identify and anticipate the Chief Executive’s needs. The Executive Assistant will interact with a broad range of individuals including members of the Senior Management Team, the NYOS Board, external partners and artists, and will be expected to handle sensitive and confidential information with discretion. You do not need to fulfil every element of the job description to apply. We are interested in finding someone who really wants to contribute to NYOS’s work and will support your professional development if you have the right potential. If this role excites you, but you are unsure about applying, please feel free to get in touch for an informal conversation.

Help Us Change Young Lives Through Creativity

Who we are

Reeltime Music is a creative youth work charity that supports disadvantaged young people through music and the creative industries. We provide workshops, partnership projects, volunteering opportunities, and recording and rehearsal services to help young people develop skills, confidence, and creativity.

What you’ll do

As Funding Officer, you’ll work closely with our CEO to secure funding that sustains and grows our work. You’ll develop and manage fundraising efforts, write compelling funding applications, and build strong relationships with funders and partners. Your work will directly support creative opportunities for young people.

About you

• Strong writing skills, with experience crafting funding applications and impact reports.
• Ability to engage and influence funders, partners, and key stakeholders.
• Highly organised, able to juggle multiple projects and meet deadlines.
• Self-motivated and comfortable working independently.
• A strong interest in youth work and the creative sector.

Why join us?

• Flexible working – We’ll agree on a schedule that suits you.
• Make a difference – Your work will directly enable creative opportunities for young people.
• Supportive team – Work collaboratively in a creative and mission-driven organisation.
• Good leave – 32 days (pro-rata) including public holidays.

Overview of Organisation:

Heavy Sound is a Community Interest Company, incorporated in 2015, based in East Lothian. We work with disconnected young people and adults, re-engaging them through strength-based activities of interest including music, biking, sports, creative arts, education, mentoring and 1:1 therapy. By building trusting relationships we help inspire positive opportunities for further learning, life skills development, and future training and employment.

16+ Programme:

Heavy Sound transforms the lives of vulnerable, disengaged and, in the main, care-experienced 11–15-year-olds across East Lothian. Based on their needs, we have developed a 16+ Programme to extend this support to provide:

• Life skills development
• Qualifications
• Support into further education, volunteering, training and employment

Participants are referred mainly through education and social work, and engage in a variety of activities including education, music, biking, sports and mentoring, leading to qualifications and awards, and life skills development.

Flexibility in hours is required as there is a weekly evening 16+ drop-in.

Overview of Organisation:

Heavy Sound is a Community Interest Company, incorporated in 2015, based in East Lothian. We work with disconnected young people and adults, re-engaging them through strength-based activities of interest including music, biking, sports, creative arts, education, mentoring and 1:1 therapy. By building trusting relationships we help inspire positive opportunities for further learning, life skills development, and future training and employment.

Job role:

The role is to manage and deliver outreach youth work projects, activities, and events across East Lothian, working in partnership with existing youth clubs and other stakeholders.

Heavy Sound has a 40ft single decker bus, The Community Reach & Inclusion Bus (The Crib) which provides community outreach initiatives including music, creative arts, and bike activities. The role will involve bringing equipment, and on occasions our bus (The Crib), along to youth clubs and community events, and running various activities from it. Activities will mainly be music and bike-based consisting of DJ’ing, electronic music production and basic bike mechanics. If there is not suitable space for The Crib, activities take place in community halls etc.

The role can either be part-time to deliver the above, or potentially full-time if the applicant has an additional skillset in music, creative arts, biking, sports, outdoor pursuits, education, or mentoring.

An ability to drive the bus is not essential but would be highly desirable. Only a normal Category B driving license is required as the vehicle doesn’t carry passengers and is classed as a ‘mobile project vehicle’ by DVLA.

Flexible working is required as there will be evening and occasional weekend work.