Office Admininstrator
- Part time
- £23,541 pro-rata
- On site: Musselburgh
- Closing 20th January 2025
- Advertised from 22nd November 2024
- £8,071.27, 12 hours, including lunch and rest breaks. Fixed Term Contract ending 31 March 2026.
Role
Dementia Friendly East Lothian is committed to supporting people living with dementia and unpaid carers to have connected and meaningful lives; to exercise their rights, have choices and be respected and valued citizens.
What we do is determined by people living with dementia and unpaid carers with a focus on peer led support, dementia enabled communities and coming together as a community to share ideas and influence the things we care about. Our work led to the establishment of the Musselburgh Meeting Centre which we opened in April 2023. We are developing the Meeting Centre approach across East Lothian as part of the East Lothian Dementia Strategy. Musselburgh Meeting Centre is a ‘hub’ with an important role as a resource for practice and learning.
About the job:
We are looking for an experienced administrator to join our small and enthusiastic team to provide essential administrative support to both Dementia Friendly East Lothian's direct work with people living with dementia and the communities in which they live and to the critical behind the scenes work which makes everything else work. You will support the development of the existing administrative and financial processes and
design and initiate new processes as required. This role will work directly to both the CEO/founding Director and to the Musselburgh Meeting Centre Manager.
Main duties:
Management of finance
• Manage the quickbooks accounting system
• Set up routine payments and authorisation of payments in banking system
• Manage the application for and retrieval of all banking cards
• Process and record invoices and expenses claims, checking for accuracy
• Issue receipts for all income received.
• Ensure up to date, accurate financial information is available to the CEO, Directors and Musselburgh Meeting Centre Manager in line with agreed financial procedures to support grant reporting and applications.
• Manage and maintain the petty cash system, checking and coding transactions and preparing period end documentation and reconciliation.
Provide efficient general office administration
• Respond to enquiries and incoming mail/emails, ensuring appropriate redirection or action.
• Communicate in a professional manner with a range of people within and out with DFEL to provide information and signpost to the right person.
• Filing - support the management of DFEL filing systems. Implement daily, weekly, and monthly routines in filing.
• Monitor and manage stock and other DFEL assets.
• Research and obtain quotes from range of organisations and companies to support the work of DFEL
• Manage the administration of corporate services such as renewing IT licenses, insurance policies, servicing agreements, PAT testing and arranging for repairs or maintenance.
• Liaise with IT support providers, where necessary, to ensure smooth running of IT hardware and software systems.
• Support the administration of compliance systems and processes such as HR,
Health and Safety, and The General Data Protection Regulation (GDPR) in conjunction with the Meeting Centre Manager.
• Prepare resources and documents - printing/scanning/collation of MC resources, training materials, Board papers and reports.
Management: There are no management responsibilities for this role
Finance: There are no budgetary responsibilities in this post
Reporting: You will report to the Musselburgh Meeting Centre Manager
About you:
You will share our vision and have the enthusiasm and commitment to work with us to make our aspirations a reality. You will be a ‘people person’, with excellent time management and organisational skills combined with excellent IT skills.
You enjoy working as part of a small team, working together to make a real change to people’s lives and you have a flexible, creative and positive attitude.
You can work independently with minimum supervision. A planner who looks ahead and does not solely focus on the day-to-day. You are a self-starter who takes ownership of their role and their development.
Skills and experience:
Essential: You should be able to demonstrate experience, skills and confidence in the following areas:
• You will bring at least 3 years’ experience of implementing and managing administrative support functions and procedures
• You will have excellent IT skills - you will be a confident user of Microsoft Teams, Word, Outlook, Excel and SharePoint.
• You will have experience of bookkeeping systems, ideally, QuickBooks or similar financial recordkeeping software, and strong numeracy and analytical skills. (If you do not have experience of Quickbooks you should be able to demonstrate that you can become competent over your probation period.)
• Excellent organisational skills with the ability to multi-task and manage competing priorities to meet challenging deadlines.
• Excellent inclusive written and verbal communication skills, able to communicate with a wide range of people.
• Experience of handling personal and private information and an understanding of the values and ethics required
• Experience of supporting a geographically dispersed team, ensuring people are involved and up to date
You should also be willing to:
• Undertake training and learning in areas as required
• Join the Protecting Vulnerable Adult scheme if required
Desirable: We would like you to be able to demonstrate experience, skills and confident in the following areas:
• A good understanding of the challenges faced by people living with dementia, unpaid carers and friends and families
• A good awareness of Data Protection legislation and appreciation of the need for discretion and confidentiality in the workplace
• Experience of working in a small community or social enterprise.
• It would be useful if you were a driver with a clean current driving licence, access to a car for work purposes which is insured for business travel. You will be paid a mileage allowance at the current HMRC rate of .45p per mile
Personal attributes
• Creativity and flexibility
• Willing to learn and develop knowledge and skills
• Ability to work in partnership
• Ability to use own initiative
• Team player
• Positive, ‘can do’ attitude
• Confident
• Good timekeeper
• Honest, trustworthy & reliable
Qualifications:
We value your experience, your ability to demonstrate you have the skills and confidence for the post and are willing to learn and grow. There are therefore no essential qualifications for applicants. If we feel you have the skills, confidence and commitment to take this role on, we will offer you the role subject to successful completion of your probationary period which will involve mandatory training. We will agree a personal induction programme so the successful applicant can achieve the required qualifications/training.
We positively welcome applications from people living with dementia and unpaid carers/supporters and people with a wide range of experience, relevant to the requirements of the job.
About Dementia Friendly East Lothian CIC
Dementia Friendly East Lothian is a social enterprise focused on changing lives and communities. Our approach is inspired by the power of people with lived experience to lead and influence decisions that matter to them and the important role of communities in helping people stay connected and manage living with dementia. Our work is led by people with dementia and care-partners.
As a community-led social enterprise, started by an unpaid carer, we work in ways that build personal and community capacity and assets. We believe we go further together and that how we work is as important as what we achieve. Change happens when people coming together to talk, share and plan through community conversations, peer led support and Gatherings. You can read how we got here on our website: dfel.org.uk
Application notes
We’re looking for the right person for this rewarding post. If this job inspires you, or you’d like to find out more, we would love to hear from you.
Please send:
• A letter of application, telling us in your own words why you want the job and why you think you’re the best person for the job. We have suggested headings to use to help you cover all the key areas.
• Contact details for referees - two people who know you and we can contact to ask about your suitability for the post. Often this will include an employer, but not always. You should not include someone who is a partner or family member.
• A covering letter with your name, contact details and stating that you are applying for the post
• Equality and Diversity form - Completing the equality and diversity form is optional. It helps us ensure that we promote equal access and opportunity and fairness.
Closing date: 8am on Monday 20th January 2025
Selection Process:
We plan to hold informal interviews week commencing 3rd February 2025 in Musselburgh. We may hold a second interview if required.
For an application pack or talk about the post, please contact Sue Northrop or Fiona Barrett
E Mail: mailto:Sue@dfel.org.uk Sue @dfel.org.uk or mobile: 07727 883 881
Email: Fiona@dfel.org.uk or mobile 07984 498870
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Development and Communications Facilitator
- Full time
- up to £25,000
- On site: Musselburgh, with travel
- Closing 20th January 2025
Dementia Friendly East Lothian is committed to supporting people living with dementia and unpaid carers to have connected and meaningful lives; to exercise their rights, have choices and be respected and valued citizens.
What we do is determined by people living with dementia and unpaid carers with a focus on peer led support, dementia enabled communities and coming together as a community to share ideas and influence the things we care about. Our work led to the establishment of the Musselburgh Meeting Centre which we opened in April 2023. We are developing the Meeting Centre approach across East Lothian as part of the East Lothian Dementia Strategy. Musselburgh Meeting Centre is a ‘hub’ with an important role as a resource for practice and learning.
About the job:
The Development and Communications facilitator is a new post and will play an essential role in developing the Meeting Centre approach across East Lothian.
We are looking for a motivated person who supports our values and approach to join our small and enthusiastic team and to develop the Meeting Centre approach.
You will work in partnership with experts by experience, the Musselburgh Meeting Centre Team and community partners and services to support communities to develop the Meeting Centre approach, facilitate a vibrant and inclusive community of learning and practice. Communicating and connecting people, ideas and practice is a key part of the role in East Lothian and working closely with Meeting Centres Scotland to connect with Centres across Scotland.
You will:
• Work with the Meeting Centre Team to ensure Members and Friends are fully involved in co-producing our work, as leaders and experts by experience
• Work with communities to support local initiatives
• Organise and deliver DFEL Gatherings, workshops, social media, blogs and newsletters
• Support Musselburgh Meeting Centre events and comms, including community days and fund-raising events
• Provide information and analysis and support the evaluation strategy for DFEL to demonstrate our impact and value
• Share and draw on learning and practice from the Musselburgh Meeting Centre and Meeting Centres Scotland and UK
About you:
You will share our vision and have the enthusiasm and commitment to work with us to make our aspirations a reality. You will be a ‘people person’, with excellent communication skills working with diverse groups and face to face and using a range of media and channels. You will have experience of promoting opportunities for people and groups to share ideas, practice and learning. Ideally you will have experience of coproduction. You will be flexible, adaptable and enjoy being part of a team and working in a new and evolving area.
We positively welcome applications from people living with dementia and unpaid carers/supporters and people with a wide range of experience, relevant to the requirements of the job.
We would like you to draw on all your skills and experience, including those gained through self-management and living with dementia or another long-term condition, unpaid work, paid work, volunteering and your personal life. Ideally this experience is round dementia, but we know that there are many similarities with living with and supporting other long-term conditions.
There are no essential qualifications for the post, you must demonstrate you have the essential skills. Training is required for the successful applicant, and it is a condition of your probation that you develop the levels of competence required over your probation period. We will provide training, mentoring and support to the successful applicant and this can be undertaken paid and in work time.
About Dementia Friendly East Lothian CIC:
Dementia Friendly East Lothian is a social enterprise focused round changing lives and communities. Our approach is inspired and fueled by the power of people with lived experience to lead and influence decisions that matter to them and the important role of communities in helping people stay connected and manage living with dementia. Our work is led by people with dementia and care-partners.
As a community-led social enterprise, started by an unpaid carer, we work in ways that build personal and community capacity and assets. We believe we will go further together and that how we work is a measure of our success and value. Change happens when people coming together to talk, share and plan through community conversations, peer led support and Gatherings. You can read how we got here on our website: dfel.org.uk
Post Diagnistic Support Link Worker - Inverness
- Part time
- £29,640 – £32,812 pro-rata
- On site: Newcraigs Hospital, Leachkin Rd, Inverness, IV3 8NP
- Closing 8th December 2024
Are you a creative and motivated individual with the passion and drive to support people with a recent diagnosis of dementia to live well in their community?
If so, you can be part of a National Team of Post Diagnostic Support Link Workers (PDS Link Workers) providing high-quality, person-centred support to people living with dementia and their families for a minimum of a year following diagnosis in line the Scottish Government’s minimum guarantee.
The aim of the PDS National Service is to enable people to live well with dementia and is centred around Alzheimer Scotland's 5 pillar model so that people move on to a period of supported self- management.
The model includes understanding the illness and coming to terms with the diagnosis, peer support, connecting and maintaining links with their community along with planning for future care and decision making to develop an outcome focused plan to support their future hopes, desires and aspirations.
Supporting our Highland locality, the post will be based within the Community Mental Health Team at Newcraigs Hospital, Inverness. Alzheimer Scotland’s PDS Link Workers are required to be effective team workers and have the skills to build and maintain relationships with colleagues both within Alzheimer Scotland, the NHS and other stakeholders.
Skills in using digital platforms are essential as we use a blended approach to support people that involve some virtual meetings and on-line groups.
Applicants must hold a recognised relevant professional qualification, have a good understanding of dementia and how it affects people and their families along with excellent communication skills, a warm flexible approach, combined with skills in empathy and relationship building.
In addition, you should have skills and knowledge at the Enhanced Level of the Promoting Excellence Framework or be able to evidence you are working towards its completion.
This post requires a full driving license and access to a car.
The successful candidate for this post will be subject to a criminal check through Disclosure Scotland.
Ecas is looking for a part-time (17.5 hours per week) Befriending Assistant to join our small office team. The successful candidate will assist the Befriending Manager to develop and deliver the Befriending Service for adults with a physical disability living in Edinburgh.
About us
Ecas is an Edinburgh based charity and was established over a hundred years ago. The charity works to improve the quality of life of physically disabled people in the Edinburgh and Lothians area: promoting equality, choice and participation through our activities, befriending service and grants.
The Befriending Service commenced in October 2007 and has a well-established number of ‘matches’. The service has a different approach to the more traditional schemes and started in response to the increasing number of people with physical disabilities becoming isolated and lonely. Isolated people with a physical disability may be in their own homes, in assisted housing, in accommodation provided by a housing association or even in residential homes.
Ecas has approached the befriending service in two connected ways:
- by recruiting, training and vetting volunteers to meet befriendees in person.
- by facilitating visits between isolated physically disabled people who are already friends or family and who would otherwise find it difficult to meet.
The Befriending Assistant will, in support of the Befriending Manager, work with other organisations to recruit both volunteers and those who need the service. To provide a manageable geographic area the service operates only in Edinburgh, but with the flexibility to involve volunteers and clients from out with that area in exceptional circumstances.
Goodmoves and Payroll Administrator
- Full time
- £27,118 – £30,132
- Hybrid: Glasgow, Edinburgh or Inverness, with the option to work from home for some of the working week.
- Closing 25th November 2024
Looking for an opportunity to work for a flexible and family friendly organisation doing amazing work to support Scotland’s voluntary sector?
We are looking for a detail orientated and customer focused administrator to work across our busy payroll and recruitment service (goodmoves) teams. The successful candidate will play a vital role in ensuring the smooth daily operations of both teams, providing a seamless experience for our customers.
Part time hours and other flexible working options, including working from home for part of the week, will be fully considered. We encourage you to apply if you believe you meet most of the criteria in the person specification. We share our interview questions in advance. If you want to have a chat about the job or our flexible working approach, get in touch with us at recruitment@scvo.scot
SCVO is the membership organisation for the voluntary sector in Scotland and our mission is to champion the role of voluntary sector organisations in building a flourishing society and support them to do work that has a positive impact.
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