Rutherglen and Cambuslang Foodbank operates three Distribution Centres which are open at various times throughout the
week. We are an established Charity and provided help to approximately 9,000 people last year.
Role Description:
To oversee all aspects of the Rutherglen and Cambuslang Foodbank and ensure that the Foodbank operates using the
agreed operating model as follows:
- Recruiting volunteers including reference checks, disclosure checks if required, obtaining signed
confidentiality agreements and GDPR agreements
- Recruiting, supporting and training Duty
Managers
- Ensuring that the Foodbank meets Health and Safety standards
- Developing, updating and
ensuring adherence to all policies and procedures
- Ensuring that all volunteers work within the
boundaries of the confidentiality agreement
- Identifying volunteer training needs
- Ensuring that
the Foodbank meets Environmental Health Standards
- Communicating frequently with all relevant people
including churches, volunteers, Trussell Trust, Referring Agencies, Trustees etc.
- Ensuring that the
Foodbank updates the online database, website, X (formerly Twitter) and Facebook
- Communicating with
media and promoting the Foodbank service in a positive way
- Organising Foodbank representation at
community events
- Maintaining awareness of the benefit system, changes to it, and the impact of changes
in the operating trends and environment on the Foodbank and its plan
- Developing the Foodbank strategy in
partnership with the Foodbank Trustees
- Developing the Foodbank strategy in partnership with Trussell
Trust
- Undertaking Trussell Trust Governance Health Checks as required
Key Outputs (in no priority order)
- Ensuring sufficient food collections are organised to provide sufficient stock to support current and future
Foodbank growth and organising the purchase of food as and when required.
- Liaising with the Warehouse
Manager regarding the day-to-day running of the warehouse including volunteers, monitoring stock requirements
and stock and statistical records
- Organising the logistics and re-supply of food to Distribution Centres
in conjunction with relevant Managers
- Taking overall responsibility for volunteer drivers for ad hoc
uplifts from donors, as required, in conjunction with the Transport Manager
- Taking overall
responsibility for the management of the all volunteers in the Foodbank, Distribution Centres and
Warehouse
- Organising and facilitating training requirements for volunteers
- Managing the
volunteer rota to ensure the best use of volunteers
- Working with existing referrers, funders, volunteers
and supporters to grow the Foodbank identifying problems through regular visits and liaison
- Undertaking
regular talks to the referrers and donors to raise Foodbank awareness and funds
- Bring to the attention
of the Foodbank Convenor concerns about the running of the Foodbank
- Ensure compliance with Health and
Safety and Environmental regulations for both warehouse and Distribution Centres
- Producing Foodbank
reports and statistics, for the monthly meeting, for the Trustees
- Monitoring the users of the Foodbank
through the network database and minimise any potential, or actual, abuse through liaising with referrers and
Distribution Centre volunteers
- Maintain a Foodbank phone and Email account
This list is not exhaustive. Other duties may be required as directed by the role or by Rutherglen and Cambuslang
Foodbank Trustees, with the proviso that, normally, any changes of a permanent nature shall be incorporated into
the job description in specific terms.
Reporting Arrangements:monthly to the Trustee responsible for your direction, support, and ongoing
training and development.
Duration:the post is offered initially for 24 months, and is expected to continue beyond that date,
subject to appropriate funding.
Working pattern: the work should fit within the operational requirements of Rutherglen and
Cambuslang Foodbank and there will also be a requirement for evening and weekend work to fill this role (for
example, community events, supermarket collections at weekends and speaking engagements, sometimes in the
evening, etc.).
Hours will be flexible to accommodate this within the 24 hour per week working time.
Working location: within Rutherglen and Cambuslang area. Regular travel will be required to visit
the locations in Rutherglen and Cambuslang and further afield, e.g. for conferences or to visit other Foodbanks.
You should have a UK driving licence. A small office is available, but it is not suitable for lone working.
Holidays: 120 hours annual leave plus public holidays (or time in lieu, if appropriate, after
discussion with line manager).
Training to be provided:
- Foodbank governance, administration and operations
- IT training, as required, with specific databases and tools used by Rutherglen and Cambuslang Foodbank
- Health and Safety including manual handling
- Environmental Health
- Other training, as appropriate
Completed application forms to be returned by Friday 1st November 2024 to:
rutherglenandcambuslangfoodbank@init6.co.uk
Interviews to be held in: late November 2024
Rutherglen and Cambuslang Foodbank is a Scottish Charitable Incorporated Organisation number SC051084.