Operations Coordinator
- Full time
- £25,000
- On site: Edinburgh
- Closing 8th November 2024
- Advertised from 11th October 2024
- Permanent, 37 hrs per week
Role
We are seeking an individual with strong administration skills to join our team in the role of Operations Coordinator and support our mission to end homelessness. This role will support the administrative and operational functions within our offices in Edinburgh and Glasgow, together with our coffee shops and Village, whilst being the first point of contact for inbound enquiries.
We are looking for a well organised individual, with good problem-solving skills and a can-do attitude to become part of our friendly team and are keen to learn and develop.
What you’ll be doing:
- Ensuring our offices in Edinburgh and Glasgow are fit for purpose, providing an environment that is welcoming to both staff and external visitors.
- Managing and responding to inbound email and telephone enquiries.
- Manging shop related customer orders, inbound enquiries and invoicing.
- Supporting elements of finance administration, especially during holiday periods.
- Booking travel, accommodation, training courses and supporting colleagues with other business-related purchases.
- Maintaining the health and safety maintenance tracker and supporting colleagues with actions and maintenance required in each of our operational units and at our Village.
- Arranging meetings and taking minutes if required.
- Supporting with data protection compliance and updating records and policies.
- Supporting the Finance & Risk Director in ensuring our IT systems are safe and secure, in conjunction with our external IT support.
- Compliance with legislation and adherence to best practice.
- Supporting the Senior Leadership Team with other administrative and operational matters as reasonably required.
Why join us?
- Impact: your work will empower people experiencing homelessness to transform their own lives through our key pillars of providing homes, jobs, food and support.
- Culture: you’ll be part of a supportive and dynamic team in an entrepreneurial organisation that values your unique take on how to achieve our goals.
- Growth: opportunities to work on exciting projects and learn, grow, and shine in a role that’s as rewarding as it is challenging.
- Perks: competitive salary, flexible working hours, and benefits including:
- 32 days paid annual leave (pro-rata)
- Staff discount at Social Bite Coffee Shops
- Reward Hub (discounted gym, restaurants, shop partnerships)
- Enhanced sick pay
- Cycle to work scheme
- Employee Assistance Programme
- Reflective Practice
- Values Superstars rewards
Application notes
Application process:
Please send a CV and cover message to recruitment@social-bite.co.uk. Your cover message should give us a sense of who you and help us understand why you’re a good fit for this role. It could be a letter (up to 500 words), a video or voice note (up to four minutes), or something else. Ultimately, it’s what you are comfortable with. Note – applications without a supporting message will not be considered.
Recruitment process:
We believe the right recruitment process is one that allows both of us to learn about the other, to ensure that we both make the right decision. The right candidate will fit well within Social Bite, understanding and believing in our values and what we are trying to achieve.
There will be a two-stage process (with possibly an initial telephone/teams call) allowing you to meet with Peter Kerr, the Finance & Risk Director, along with colleagues.
As this role is one that replaces an existing, we are keen to recruit as soon as possible, so all applications will be considered as they are received and interviews scheduled on a rolling basis, therefore early applications for this role are encouraged.
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Top job! Head of Grants
- Full time
- £45,000 – £47,000
- Hybrid: Edinburgh. Remote, home-based work and some attendance in offices.
- Closing 17th November 2024
The Veterans’ Foundation (VF) is an independent grant-making charitable foundation. It has established a substantial grants’ programme to support charities and organisations in the UK that provide charitable support to those in need among serving armed forces personnel, veterans, operationally qualified seafarers and their immediate families. The charity has grown rapidly since inception in July 2016 and has to date (Oct 24) given away more than £25M to good causes and handed out around £1.6M to good causes each quarter for the past year.
Head of Grants will have the following responsibilities:
- Provide the lead for the Grants’ Department in the VF, managing relevant staff to best effect and shaping the Grant-Making Policy to suit the VF’s objects.
- Provide high quality policy, communications and strategic advice to the CEO and Trustees.
- Liaise with other organisations (eg Cobseo, AFCFT, OVA, other charities) to formulate policy and to enable smooth and effective operation of the VF’s Grant-Making Policy.
- Deliver the Grant-Making Policy approved by the Trustees.
- Suggest changes to the Grant-Making Policy to the Trustees when necessary, having identified impact and backed by research where possible.
- Ensure the quarterly and annual grant-making schedules are maintained, including arranging meetings and providing briefing packs for Trustees.
- Manage workloads to match staff employment contracts.
- Provide effective grant-making processes and identify improvements when necessary.
- Oversee the grant management aspects of Salesforce.
- Provide good coordination between the Grants Department and other departments in VF and with contractors.
- Promote the VF culture: cheerful, efficient and engaging effectiveness.
- Lead and manage the grants’ communications strategy.
- Overseeing the measurement of the impact of VF grants.
- Other duties and responsibilities as appropriate to the post and requested by the CEO.
Experience and Qualifications. Candidates should possess the following experiences, qualifications and skills:
Experience
- Proven experience and success in a relevant Third Sector grants’ management role.
- Good understanding and knowledge of the Armed Forces’ elements in the Third Sector.
- Experience of conducting due diligence into grantees.
- Understanding of business functions such as HR, finance and information security.
- Demonstrable competency in planning.
- Working knowledge of IT and comms systems, including Salesforces and MS 365.
- Excellent organisational and leadership abilities.
- Excellent interpersonal skills.
- Aptitude in decision-making and problem-solving.
Qualifications
- Degree or equivalent (Must)
Goodmoves and Payroll Administrator
- Full time
- £27,118 – £30,132
- Hybrid: Glasgow, Edinburgh or Inverness, with the option to work from home for some of the working week.
- Closing 25th November 2024
Looking for an opportunity to work for a flexible and family friendly organisation doing amazing work to support Scotland’s voluntary sector?
We are looking for a detail orientated and customer focused administrator to work across our busy payroll and recruitment service (goodmoves) teams. The successful candidate will play a vital role in ensuring the smooth daily operations of both teams, providing a seamless experience for our customers.
Part time hours and other flexible working options, including working from home for part of the week, will be fully considered. We encourage you to apply if you believe you meet most of the criteria in the person specification. We share our interview questions in advance. If you want to have a chat about the job or our flexible working approach, get in touch with us at recruitment@scvo.scot
SCVO is the membership organisation for the voluntary sector in Scotland and our mission is to champion the role of voluntary sector organisations in building a flourishing society and support them to do work that has a positive impact.
Office and Communications Administrator
- Full time
- £23,375
- On site: The administrative base is in Dalkeith. Travel throughout Midlothian and East Lothian including operating from other venues, may be required.
- Closing 18th November 2024
Special conditions:
- The post is funded for an initial fixed term for one year – continuation dependent on securing additional funding
- The post may involve occasional evening and weekend working.
- You must be able to travel across Midlothian and East Lothian if required.
Role
Midlothian Young Peoples Advice Service (MYPAS) promotes the health and wellbeing of young people across East Lothian and Midlothian and currently focuses on working in the areas of mental health and substance use. MYPAS is a community-based organisation with charitable status and based in Dalkeith.
Working as part of busy Core Team, the post holder will offer administrative and communications support to MYPAS management and service teams designed to contribute towards MYPAS aims and objectives, The key areas of focus for this role are:
- Administrative support
- Meeting and events support
- Communications co-ordination including social media
- Production of reports and resources.
The successful candidate will have experience of providing administrative support in a service-based organisation, a good knowledge of general office procedures, excellent IT and literacy skills, and the ability to accurately manage databases and spreadsheets.
This post may require evening and occasional weekend work.
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Oral History Project Coordinator
- Part time
- £26,000 pro-rata
- Hybrid: Edinburgh
- Closing 11th November 2024
Could you make a difference for members of the LGBT+ community in Edinburgh and beyond?
The Lavender Menace Queer Books Archive has grown out of Scotland’s first LGBT+ bookshops, Lavender Menace (1982-87) and West & Wilde (1987-97). They sold what we now call queer books – by, about or for LGBT+ people – at a time mainstream bookshops would not stock them. The bookshops also provided openly queer meeting places, where LGBT+ people were able to connect and felt affirmed and welcomed.
Bob Orr and Sigrid Nielsen, the owners of the original Lavender Menace Bookshop, in 2019 founded the Lavender Menace Queer Books Archive to keep this valuable LGBT+ book heritage alive and share it with the community. Through its amazing collection of books, the archive tells the story of queer people’s resistance, and the rise of what is now known as ‘queer pride’. These books told the stories of queer lives; they were written honestly and positively for the first time, and they changed lives.
This post represents a unique opportunity to work with Edinburgh’s Lavender Menace Queer Books Archive to develop an Oral History Project (OHP). The OHP will explore the impact and legacy of the Lavender Menace and West & Wilde Bookshops (1982-97), and more generally community experiences of reading LGBT+ books and magazines, and ways reading – now and in the past – has impacted on their identity. Stories and interpretation will be shared online as well as through a programme of events and a temporary exhibition.
The Oral History Project’s key activities are:
- Recruiting, supporting, training and coordinating volunteers to become involved in the OHP.
- Identifying OHP interview participants and devise ways to capture the individual and collective voices and stories of LGBT+ community members.
- Working with partners and stakeholders in the development and delivery of the project.
- Acting as the main point of contact for the volunteers and interviewees, to arrange and set up interviews, liaise with volunteers and interviewees.
- Ensuring policies, systems and processes are in place to collect, store and use all audio and visual material collected.
- Promoting the OHP and its programme of events, creating materials for use on social media, website and in the temporary exhibition, and ensuring the Archive’s profile is raised through these activities.
These activities build on the existing programme of events and projects under the responsibility of the Community Project Coordinator with the team of volunteers. The post holder will thus be able to tap into their experience, contacts and knowledge in taking this work forward.
Employee benefits package
- 35 days of leave (pro-rata including public holidays)
- Enhanced pension scheme
- Flexible working options
- Training and development opportunities
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