Working for a Member of the Scottish Parliament (MSP)
MSPs are employers in their own right. Under their employment, you will become part of a team supporting them in
carrying out their duties. You'll work in a dynamic and fast paced environment to provide an outstanding
service for constituents.
Responsibilities
- Acting in a supervisory capacity for the team and oversight of office maintenance.
- Managing office
budget in line with Members Expenses Scheme, Allowances Office and People and Culture Group.
- Managing
constituency accounts, premises and equipment.
- Managing staff and reviewing their
performance.
- Collate all required information from team members to present to the MSP
- Overseeing
health and safety and staff wellbeing.
- Acting as a support to me as (e.g. Committee Convener, Party
Spokesperson or Business Manager).
- Organising diary commitments and preparing for all
activities.
- Arranging surgeries, meetings and travel.
- Plan the MSPs internal communications and
external stakeholder engagement and provide strategic advice on constituent matters on behalf of the MSP where
appropriate
- Overall management of the Member's diary commitments, delegating tasks to others as
appropriate
- Arranging briefing papers and speeches.
- Communicating with parliamentary
officials.
- Have final signoff on all relevant delegated areas from the MSP, for example
constituent
- correspondence
- Support and manage the recruitment of staff for the MSP’s
office
- Representing on my behalf as and when required.
- Carrying out general office
administration and acting as front of office for enquiries.
- Responding to all incoming correspondence
while professionally managing each enquiry within agreed timescales.
- Horizon-scanning, anticipate what
advice or action may be required; proactively identify problems and resolve them
- Coordinating, tracking
and monitoring the handling of enquiries and ensuring they are dealt with timely and
professionally.
- Deal with security matters, keep abreast of security guidance, maintain the security
system
- Ensure the office is fully equipped
- Drafting written correspondence such as letters,
requests for information and parliamentary questions and motions.
- Maintaining office records and
compliance with data protection.
- Maintaining filing system and managing records.
- Ensuring
compliance with data protection legislation and GDPR requirements.
- Ensuring administrative and
secretarial support is provided.
About You
Requirements
- Have excellent written, verbal and IT skills with accurate attention to detail.
- Have experience of managing staff with the ability to nurture and build effective teams.
- Be empathetic with the ability to build and maintain relationships with a variety of stakeholders.
- Be confident in managing budgets for staff resources and office provisions.
- Have a flexible and adaptable approach, being able to use good judgement and work on own initiative.
- There may be requirement for the role holder to work outside of the normal working hours including attending events with the MSP as required
- Be well organised with the ability to prioritise competing workloads.
For any questions about the role please contact: Pam.Duncan-Glancy.MSP@Parliament.scot
To apply, please visit our website and upload your CV and supporting statement as one document. Your supporting statement should outline how you meet the requirements detailed above for this role. Applications that do not include a supporting statement may not be considered.
If you are experiencing any issues with the applications process, please send your CV and supporting statement
directly to: Pam.Duncan-Glancy.MSP@Parliament.scot
Closing Date: Friday 27 September 2024 at 12pm.