This vacancy has now closed


  • Part time
  • £19,000 – £21,000 pro-rata
  • Edinburgh (Hybrid)
  • Closing 29th April 2024

  • Advertised from 19th April 2024
  • Salary depending on qualifications and experience. 10 hours per week. This post is a temporary post for 12 months.


Birthlink was established in 1911 and is currently in partnership with Scottish Government and others to provide a service to people affected by adoption with a Scottish context. Separately, Birthlink provides an Access to Records service for those seeking to understand their time in care or to prepare applications to the Scottish Government Redress Scheme.

The purpose of this job is to provide administration support to the project which of researching and documenting the history of Birthlink, produce resources and telling the story.


The Administrator will be responsible for providing administration support to the project, volunteers and staff, to contribute to the overall objectives of producing an oral history project, providing digital records and wall displays.

This will involve:

  • Dealing with calls
  • Greeting visitors
  • Data entry
  • Minuting meetings
  • Ordering supplies
  • Complying with data protection legislation


  • Experience in a similar role
  • The ability to manage both time and workload to meet deadlines
  • Organised, accurate and thorough
  • Energetic, motivated, and enthusiastic with a hands-on approach
  • The ability to work on own initiative
  • Team working and collaboration skills
  • Strong interpersonal and inclusive communication skills
  • PVG scheme eligibility



  • 2 Standard Grades, National 4 or equivalent



  • Strong IT skills and digital fluency
  • Knowledge of good practice and GDPR principles for record-keeping.
  • Knowledge of appropriate legislation and good practice for working with vulnerable groups.
  • Openness to learning

Application notes

Please email your completed application form to