This vacancy has now closed

Volunteer Co-ordinator

  • Part time
  • £21,000 – £23,000 pro-rata
  • Hybrid office/ homeworking options with some infrequent travel Office address: 21 Castle Street, Edinburgh, EH2 3DN
  • Closing 8th April 2024

  • Advertised from 20th March 2024
  • Salary depending on qualifications and experience. 10 hours per week. Temporary post for 12 months.


Birthlink was established in 1911 and is currently in partnership with Scottish Government and others to provide a service to people affected by adoption with a Scottish context. Separately, Birthlink provides an Access to Records service for those seeking to understand their time in care or to prepare applications to the Scottish Government Redress Scheme.

The purpose of this job is to recruit and oversee the volunteers for the project, to research and document the history of Birthlink.


The volunteer coordinator will be responsible for recruiting and supporting volunteers to the project, to contribute to the overall objectives of producing an oral history project, providing digital records and wall displays.

This will involve:

  • Working closely with the Heritage Officer
  • Actively recruiting volunteers to fit the roles required.
  • Interviewing prospective volunteers
  • Matching volunteers to appropriate roles
  • Developing and delivering induction
  • Keeping good records for volunteer management and supervision
  • Providing pastoral support and guidance.
  • Keeping up to date with training
  • Complying with Data Protection legislation
  • Working within the Birthlink Charter


  • Experience in a similar role
  • The ability to manage both time and workload to meet deadlines
  • Organised, accurate and thorough
  • Energetic, motivated, and enthusiastic with a hands-on approach
  • The ability to work on own initiative
  • Team working and collaboration skills
  • Strong interpersonal and inclusive communication skills
  • PVG scheme eligibility



  • 2 Standard Grades, National 4 or equivalent



  • Strong IT skills and digital fluency
  • Knowledge of good practice and GDPR principles for record-keeping.
  • Knowledge of appropriate legislation and good practice for working with vulnerable groups.
  • Previous work with diverse groups
  • Openness to learning.

Accountability to:

The post holder will be line managed by and accountable to the Heritage Officer

Application notes

Please email your completed application form to

Closing date: 8th April

Interviews to be held: 16th April.