This vacancy has now closed

Office Administration Assistant

  • Part time
  • £21,630 pro-rata
  • Blended office / home based (1-2 days per week in the office)
  • Closing 6th June 2023

  • Advertised from 15th May 2023
  • 19.5 hours per week (0.6 FTE) Permanent


Every day people with chest, heart and stroke conditions are leaving hospital scared and alone. You can be part of our mission to make sure that there is no life half lived in Scotland.

By joining Chest Heart and Stroke Scotland (CHSS) as an Office Administration Assistant you can be the difference between people just surviving and really living.

You will be part of Scotland’s leading charity providing support to people with chest, heart and stroke conditions to live life to the full again. Our Hospital to Home services form a nationwide network of local support groups, nurses, volunteers and one-to-one support teams helping families adjust to life with a heart or lung condition or after a stroke.

We are looking for a new team member to join our Office & Facilities Team. The Team provides administration support services across the charity and the role is a great opportunity for anyone who likes variety in their work.

The key responsibilities of an Office Administration Assistant include:

• Various administrative support for all Directorates and functions across the organisation, online and in person.

• Meeting support (online and in-person), including meeting organisation, minute taking, and circulating papers.

• Answering and redirecting emails and phone calls.

• Organising events and training, scheduling meetings and appointments.

• Maintaining and updating databases/datasets, as well as preparing reports.

• Assisting with Health and Safety within the office, including first aider and fire marshal duties.

We are looking for candidates who have relevant office experience or strong transferable skills, and are dedicated to accessibility and inclusion.

As our newest team member you would take on different parts of our business as usual activities, including maintaining database records, supporting internal and external working groups, and providing support to colleagues in the office.

To do that, you must be good at teamwork and comfortable with a collaborative work style. You need to be competent in the whole Microsoft Office suite (especially Word, Excel, Outlook, SharePoint, and Teams) and have the confidence in your ICT skills to quickly learn how to operate different databases. You should be flexible and organised, and have excellent time management skills.

The role is blended between office and home based. The team has a monthly rota for their days in the office/at home, but those may be shifted around when necessary. Standard working hours are 9 to 4.30 with a 1-hour break.

The office is located in Edinburgh city centre, with great access by train, bus, and tram. The building is equipped with a ramp at the entrance, two lifts inside, and an accessible, gender-neutral toilet. There are no steps within the office space itself.

CHSS employees enjoy a variety of organisational benefits including: Company pension scheme, generous holiday allowance, company sick pay, employee welfare support and life assurance.

In line with our commitment to safeguarding, this role is subject to a Basic Disclosure check. CHSS is committed to equality of opportunity and to providing a service which is free from unfair and unlawful discrimination. We therefore aim to ensure that no applicant, volunteer or member of staff is unfairly treated on the grounds of offending background.

Department: People Driven Development

Application notes

If you are interested in this post, please see our website at: where you will be able to apply online or contact the HR Department via email to

Please note CVs will not be accepted.

Closing date: 2nd June 2023

Interviews: 13th or 14th June 2023