Are you a pro-active problem solver? Our Administration Team provides daily support to all staff, ensuring quality social care for the people we support.

Requirements:

• Relevant experience in a similar role.
• Demonstrable understanding of the core values of St Joseph’s.
• Excellent knowledge of all Microsoft packages and other IT systems.
• Propensity for website maintenance, marketing design, and social media management.
• Professional understanding of the importance of maintaining confidentiality.
• Strong communication and problem-solving skills.
• Able to multi-task as a reliable and proactive team member.

Due to the nature of this role, there is no flexibility for a hybrid position: it will be conducted entirely on-site in Rosewell.

Introduction

People are at the heart of everything we do. We are looking for an experienced HR Administrator to join our HR team who shares that belief. As our new HR Administrator, you will be the friendly, organised, and detail focused backbone of our HR and Recruitment operations.

You will provide a full range of transactional Human Resources (HR) administrative tasks to support the functioning of the People Team. Main tasks include recruitment and selection, payroll and contractual administration and data management.

The role sits within the People and Strategy Directorate, working alongside our Learning and Organisational Development, Strategy and Volunteering colleagues.

This is a temporary post for approximately 12 months to cover a period of Maternity Leave.

Role Overview

As an HR Administrator, you will play a pivotal role in shaping our organisational success. Working as part of a friendly team, you'll provide essential support to our colleagues across CHAS. Your responsibilities will include:

• Fostering a positive work environment that values diversity and inclusion

• Managing HR processes to ensure seamless operations and compliance

• Providing support to employees, helping to create an environment where they can thrive

• Managing a busy HR inbox, dealing with a variety of queries, including access requests, management information, payroll queries, contractual changes and reporting/compliance requirements.

• Delivering a compliant and positive pre-boarding experience, ensuring new starts feel supported and well-informed from the moment they accept their offer

• Work with our HR Coordinator to provide Payroll Support: Repackage and prepare HR data for submission to our payroll provider, ensuring deadlines and data quality standards are met.

• Maintain and update our HR Information System (HRIS), ensuring data accuracy and integrity.

• Generate regular and ad-hoc reports from the HRIS to support decision-making and compliance.

• Collaborating with our wider team to develop and implement initiatives that align with our organisational purpose

About You

To be successful in this role, you will have skill and experience in the following areas:

• Demonstrable knowledge of HR and/or Recruitment administrative processes and procedures

• Systems experience including HRIS and/or ATS.

• Demonstrable working knowledge of Microsoft Office software, specifically Outlook, Word, Excel and SharePoint

• Advanced keyboard skills

• Excellent verbal and written communication skills, and the ability to interact with people at all levels

• Highly developed planning and organisational skills

• Ability to prioritise and manage own workload and work on own initiative

• A calm, logical and methodical approach, often working under pressure to tight deadlines

• Excellent degree of accuracy and attention to detail

• Good time management skills

About CHAS

At CHAS, we support families during the toughest of times. Our ambition is to reach every family in Scotland who is living with the heart-breaking prognosis that their child is dying and offer them our care and support to empower them to make the most of the short time they have together. As an HR Administrator, you will be instrumental in achieving this vision by providing valuable HR and recruitment administrative support and guidance to employees throughout their employment with CHAS.

We offer

• Flexible Working: our team works flexibly and in a hybrid manner with time split between at home and onsite in our various locations. CHAS offers flexible and family friendly working. and are happy to discuss working arrangements that work for you!

• Development Opportunities: exposure to a wide variety of HR and recruitment business as usual activities as well as projects, with regular opportunities to engage in continuous structured internal and external learning.

• Professional Growth: Work with industry leaders in a high-performing team where you will be encouraged and supported to excel and develop your skills.

• Comprehensive Benefits: Including generous annual leave policy and pension, incremental salary progression, access to Blue Light discounts, and health and wellbeing support.

About Us

Dial-a-Journey first started in business in 1986 with the aim of providing affordable and accessible transport for residents of the Falkirk, Stirling and Clackmannanshire Council areas. We have grown from two buses donated to us and staffed by participants in the Manpower Services Scheme to a 24 vehicle operation, with 40 full and part-time staff in our Dial-a-Journey and Shopmobility services.

We would not be able to provide all of our services without the combined support we receive here in the Forth Valley area. We are a charitable company and are mainly funded by the three local authorities with additional and much valued support from the Order of Malta (an international organisation whose aim to provide relief and care for those in need around the world).

Demand for Dial-a-Journey and Shopmobility services has grown considerably in most recent times, and we aim to be around for a long time yet. We look forward to welcoming you on board with us in the future.

Role

Order of Malta Dial-A-Journey are seeking a part time Shopmobility Assistant. Your role will involve the day to day running of our Falkirk branch ensuring the highest standards of customer service.

See attached Job description for a full list of responsibilities

Skills, knowledge and experience:

• Able to perform duties with minimum supervision

• Disability awareness and experience of First Aid

• Excellent people skills

• Willingness to learn and undertake additional training

Shakti is a feminist Black Minority Ethnic voluntary organisation which offers information, advocacy, emotional/practical support and refuge/temporary accommodation to all Black Minority Ethnic women and their children, who are experiencing or fleeing domestic abuse.

Shakti is seeking to recruit an experienced Assistant Finance Worker / SMV Fund Coordinator with relevant accounting qualifications. Your role will involve assisting and supporting the lead Finance Worker to ensure the day-to-day finance and accounts tasks are carried out effectively.

The post holder must have relevant accounting qualifications; have at least 1 year experience of general accounting and reconciliation work to audit level, a sound knowledge of Sage 50 Accounts, Excel, must be IT literate, have good keyboard skills with good planning, organisational and communication skills. The post holder must have knowledge and understanding of no recourse to public funds, domestic abuse and honour-based abuse within Black Minority Ethnic communities.

This is a full-time post compromising of two roles (21 hours per week Assistant Finance Worker and 14hrs per week Supporting Migrant Women (SMV) Fund Coordinator; based in Edinburgh.

Do you enjoy creating order, improving systems and helping purpose-driven organisations thrive?

WEAll Scotland is looking for an organised, proactive and detail-oriented Administrative Officer to help keep our organisation running smoothly. This is an exciting opportunity to play a key role in supporting Scotland's growing movement for a Wellbeing Economy – an economy designed to deliver social justice, environmental sustainability and collective wellbeing.

As our Admin Officer, you will provide essential operational support across the organisation. From managing our shared inboxes and maintaining organisational systems, to supporting events, meetings and recruitment processes, you will help ensure that our small, collaborative team can work effectively and make the greatest possible impact.

We're looking for someone who is highly organised, comfortable managing multiple priorities, and confident using digital systems such as Google Workspace. You don't need to have worked in the third sector before, but you should share our commitment to creating a fairer, more sustainable economy that works for people and planet.

About WEAll Scotland

WEAll Scotland is Scotland's network for organisations and individuals working to transform our economy. We bring together partners from across civil society, academia, business, trade unions and communities to help build a Wellbeing Economy where everyone can thrive within environmental limits.

Since our founding in 2018, we have become one of Scotland's leading voices for economic system change, supporting policy development, public engagement and collaborative action across a growing membership network.

What you'll be doing

• Managing WEAll Scotland's external mailbox and responding to enquiries.
• Maintaining and improving organisational systems, including Google Workspace and file management systems.
• Supporting the administration of meetings, events and governance processes.
• Coordinating software subscriptions and office administration.
• Supporting recruitment processes and application management.
• Working closely with colleagues to support member engagement activities and events.
• Providing general administrative support across the organisation.

We're looking for someone with:

• Excellent organisational and time management skills.
• Experience in an administrative or coordination role.
• Strong digital skills, including experience using platforms such as Google Workspace.
• Excellent communication and interpersonal skills.
• The ability to work independently and collaboratively within a small team.
• Experience building positive relationships with a range of stakeholders.
• A commitment to diversity, inclusion and anti-oppressive practice.
• Enthusiasm for WEAll Scotland's mission and values.

What we offer

• A flexible, home-based role with occasional travel across Scotland.
• A reduced-hours working week, with 30 hours considered full-time.
• Generous annual leave and pension provision.
• The opportunity to contribute to meaningful social and economic change in Scotland.
• A supportive, collaborative and values-led working environment.

linkedin.com/company/weall-scotland

Developing the Young Workforce Edinburgh, Midlothian and East Lothian Regional Group are hiring!

Part-time contract, 17.5 hours per week

Salary: £27,000 pro-rata

Developing the Young Workforce are employer-led and it is our priority to make it easier for employers to connect with young people in schools and colleges across Scotland. It’s a team effort to support young people to prepare for the world of work. Through DYW, employers can provide inspirational opportunities for young people to help them understand and develop the skills they need to succeed.

Do you want to be part of a team connecting employers with young people and helping to tell the stories that inspire the next generation? OurDigital Marketing and Business Support Executive role may be just right for you.

If you would like your working day to include activities like:

• Creating engaging social media content and campaigns.
• Designing graphics, marketing materials and digital communications.
• Managing website content and publishing stories that showcase impact.
• Supporting the delivery of events, projects and activities.
• Working with schools, employers and partners across Edinburgh, Midlothian and East Lothian.
• Using digital tools and technology to help connect people and opportunities.

And some of the day-to-day expectations that come with this...

• Planning and scheduling content across multiple platforms.
• Monitoring communications performance and reporting on engagement.
• Managing enquiries and supporting team administration.
• Maintaining databases and digital systems.
• Coordinating meetings, events and project activity.
• Collaborating with colleagues while also managing your own workload.

If you are:

• Creative, organised and enjoy bringing ideas to life.
• Passionate about helping young people to be informed, inspired and hired.
• A confident communicator with excellent written communication skills.
• Comfortable using social media, digital tools and technology.
• Proactive, adaptable and able to manage multiple priorities.
• A team player who enjoys supporting others and making things happen.

We would love to hear from you!

The post will be based within the DYW Edinburgh, Midlothian and East Lothian team at Edinburgh Chamber of Commerce, supporting the delivery of objectives set through Scottish Government funding.

We are recruiting for Carer Information Assistant to join our team. Lanarkshire Carers is an organisation where you will be supported, valued and well rewarded. The post holder will be based between our centres in Hamilton and Airdrie, and localities throughout Lanarkshire. Working from home/hybrid working may also be required.

Responsible to the Carer Communication and Data Manager and working as directed by the management/coordination team, the Carer Information Assistant will work closely with staff, volunteers, carers and partner organisations to develop, plan and deliver comprehensive information, advice and support services for carers in Lanarkshire.

The post holder will develop and maintain good carer information, promote effective communication, collaborative working and partnerships. This will support the provision of coordinated and effective information, advice and support to carers. Access to the right information and the right time is key to ensuring carers do not reach crisis point. Lanarkshire Carers information framework will ensure consistent, standardised, non-duplicating carer information, material and resources.

Lanarkshire Carers

Lanarkshire Carers is a well-established carer led organisation built on a vision to work with and for carers to develop and deliver services that make a positive difference to their lives. A value-based organisation, our mission is to ensure that carers in Lanarkshire are identified, well informed, involved, supported and empowered. We deliver information,

advice and direct support services that enable unpaid carers to continue to care, whilst maintaining their own health and wellbeing.

Please visit our website lanarkshirecarers.org.uk for more information about Lanarkshire Carers where you will also find our annual report for 2024/2025. This provides a good overview of our work and job roles. Our staff team, many of whom are carers themselves, are committed to making caring a positive experience. Our Board of Directors are committed to making Lanarkshire Carers a great place to work. Lanarkshire Carers works flexibly and is a carer positive employer. A workplace pension scheme is available along with group life and critical illness cover and many other benefits.

Equality of Opportunity in Employment

Lanarkshire Carers is an Equal Opportunities employer and all applicants for posts receive equal treatment irrespective of ethnic origin, gender, disability, religion, sexuality, and age.

Corra Foundation’s vision is for a society in which people create positive change and enjoy fulfilling lives. At Corra we are committed to increasing the diversity of our team and encourage applications from all backgrounds.

We're also recruiting for a Grant Support Co-ordinator until June 2028. This is a part-time role at 21 hours per week. The salary is £37,205 per annum FTE (pro-rata). You can be based in our Glasgow or Edinburgh office with hybrid working. This is an excellent opportunity for someone with relevant skills and experience to join a friendly, hardworking, passionate team keen to make a difference to our communities.

The role of Grant Support Co-ordinator is to support the delivery of grant making programmes to the highest possible standard to ensure that all contractual obligations are adhered to and that Corra continues to be an exemplary and progressive grant-maker. You will work closely with colleagues across Corra, working within the Grants Team and reporting to the Programme Manager.

The role will suit someone who is organised, can work collaboratively, has a high level of computer literacy and a good working knowledge of Microsoft Office 365, especially MS Excel and database programmes, is self-motivated, has knowledge of Scotland’s third sector, can analyse and assess financial information and budget and is a team worker with a willingness to learn.

Thanks to support from Museums Galleries Scotland Leadership Capacity Fund, The Robert Burns Ellisland Trust seeks to appoint a Finance and Funding Co-ordinator to support delivery of the “Saving the Home of Auld Lang Syne”, a major heritage-led regeneration project focused on the conservation, restoration and reinterpretation of Ellisland Farm, the home built by Robert Burns in 1788.

Ellisland is internationally significant as the place where Burns wrote Auld Lang Syne and Tam o Shanter. The project has successfully completed RIBA Stage 3, secured Planning Permission and Listed Building Consent, and is currently progressing through RIBA Stage 4 technical design work.

The Trust has secured significant development funding from organisations including:

• The National Lottery Heritage Fund
• Museums Galleries Scotland
• South of Scotland Enterprise
• Dumfries and Galloway Council
• UK Shared Prosperity Fund
• The Holywood Trust

As the project enters an increasingly complex delivery and fundraising phase, the Trust wishes to strengthen operational capacity to support project financial administration, grant monitoring and reporting.

Purpose of the Role

The role will support the co-ordination and administration of multiple live funding streams and major capital project development activity.

The role will support:

• grant claims and monitoring,
• project financial administration,
• expenditure tracking,
• spreadsheet and reporting systems,
• funding compliance,
• and project co-ordination.

The successful candidate will help ensure that project finances, grant claims, supporting evidence and monitoring information are accurately maintained across multiple funding streams and project phases.

The role will work closely with the Project Director, Operations Manager, accountants and consultants and will attend relevant project and funder meetings in order to develop a detailed understanding of project funding requirements and reporting obligations.

This is a practical project delivery and co-ordination role intended to strengthen organisational capacity and support the effective day-to-day management of the project and relieve pressures on senior staff.

Key Responsibilities

Grant Claims & Funding Administration

• Support preparation of grant claims to organisations including The National Lottery Heritage Fund, South of Scotland Enterprise, UK Shared Prosperity Fund and Dumfries and Galloway Council
• Maintain accurate records of invoices, expenditure, VAT, payroll evidence and supporting documentation
• Co-ordinate evidence and paperwork required for grant claims and monitoring returns
• Assist with grant compliance and reporting requirements

Financial Administration & Controls

• Support implementation of project financial controls and monitoring systems
• Assist with processing invoices, expenses and payment workflows through Xero and associated systems
• Support the development of purchase order and expenditure tracking systems
• Help maintain accurate project financial records and audit trails
• Assist with co-ordination of approvals and supporting documentation for payments and claims

Project Monitoring & Reporting

• Maintain and update project monitoring spreadsheets and grant trackers
• Support reconciliation between project spreadsheets, grant claims and Xero records
• Assist the Project Director and Operations Manager with expenditure monitoring and reporting
• Help establish tracking systems for new project phases and funding streams

Project & Administrative Support

• Prepare spreadsheets and project information to support funding applications, reporting and project management
• Support preparation of reports and papers for funders, trustees and consultants
• Maintain organised digital filing systems and project records
• Assist with ad hoc project administration linked to funding and project delivery

Liaison & Meetings

• Attend relevant project meetings and funder meetings
• Support co-ordination of information between staff, consultants, accountants and funders
• Assist with preparation of information required for procurement and Delivery Phase planning

Person Specification

Essential

• Strong organisational and administrative skills
• Excellent spreadsheet and data management skills
• Experience of grant administration, project co-ordination or financial administration
• Strong attention to detail and accuracy
• Ability to manage large volumes of information and documentation
• Ability to work independently and prioritise workloads
• Good written communication skills
• Ability to work collaboratively within a small team environment

Desirable

• Experience of heritage, charity, cultural or capital projects
• Experience of public-sector or lottery-funded projects
• Familiarity with Xero or similar accounting systems
• Experience of grant claims and reporting processes
• Experience handling payroll evidence and VAT-related documentation
• Experience supporting financial controls and expenditure monitoring systems