Ready to lead, organise, and make an impact?

We’re looking for a proactive and driven Office & Systems Manager to join our friendly, fast-paced team in Paisley. This is a fantastic opportunity to take ownership of our office operations while leading a dedicated admin team and supporting vital services across the organisation.

What you’ll be doing

As a key part of our corporate services team, you’ll:

• Lead and support a team of administrators to deliver a high-quality service
• Keep our office running smoothly and efficiently day-to-day
• Oversee and maintain our client management systems
• Provide professional support to senior management, services, and stakeholders
• Coordinate meetings, take minutes, and ensure strong administrative governance
• Drive quality assurance and continuous improvement across processes

What we’re looking for

We’re looking for someone who brings energy, structure, and leadership. You’ll ideally have:

• At least 3 years’ experience in a busy administrative environment#
• Proven leadership or supervisory experience
• Strong organisational skills and exceptional attention to detail
• Confidence in managing workloads and prioritising effectively
• A positive, solutions-focused mindset
• Excellent communication and customer service skills
• A passion for learning and developing

What We Offer

We value our people and offer a wide range of benefits to support your wellbeing and development, including:

• Extensive training and development opportunities
• 24-hour online GP access
• Occupational sick pay
• Employee Assistance Programme
• Unlimited mental health support sessions
• Physiotherapy sessions
• Death in service insurance from day one
• Cycle to Work scheme
• Blue Light Card and other discount schemes
• Medical second opinion service
• "Join the Team” refer a friend scheme (£200 reward)
• Competitive annual leave allowance that increases with length of service

(Benefits may change over time but are correct at the time of advertising.)

At Carr Gomm, we are looking for an Administration Officer to join our Dundee service.

This is a varied role within a busy and dynamic service, where you will provide administrative and clerical support, help maintain effective systems and records, and support managers with the day-to-day running of the service.

What are we looking for?

We are looking for a keen and enthusiastic individual who can work confidently and accurately, manage competing priorities, and show initiative in a busy office environment.

The role requires a proactive approach, strong communication skills, and the ability to build effective working relationships with a range of people. While this post does not involve regular direct support, we are looking for someone with an awareness of the support Carr Gomm delivers and the needs of the people who use our services.

About the role:

Reporting to the Operations Manager, you will carry out a range of administrative and clerical tasks across the local service. This includes implementing administrative and data collection systems in line with Carr Gomm’s policies and procedures, supporting communication across services, and providing administrative support to managers as required.

You will also support the coordination of training and induction activity, help maintain accurate records and local procedures, and contribute to a well-run office environment, including health and safety and day-to-day enquiries.

Benefits

• 35 days holiday per year, increasing to 40 days with length of service
• Enhanced maternity, paternity, adoption, and sick leave
• A Defined Contribution pension scheme, with incremental employer contributions
• Access to the Carr Gomm App: which includes free physiotherapy, health coaching and counselling
• Free Blue Light Card (giving access to thousands of discounts and promotions)
• Membership of a credit union
• Cycle to work scheme; and more! Staff Benefits for Managers & Office-based

We welcome applications from any candidates already eligible to work in the UK or those that can apply for a visa granting permission to work in the UK (e.g. dependent visas, ancestry etc.) that do not require sponsorship from Carr Gomm. You will be asked to share proof of this prior to receiving any offer of employment. It is currently our policy not to offer sponsorship for prospective candidates.

Where the role fits in our organisation

Our Communities and Place team consists of our Community Transport, Employability, Volunteering, Children and Families and Locality teams. This role sits within the Community Transport team, although the focus of the role is on Business Support, Employability and Volunteering – no technical knowledge of Transport or bus driving is required.

What You'll Do

The Connecting Communities Development Officer will play a critical role in creating and assuring the sustainability of Community Transport across Dumfries and Galloway over the next 4 years. There is significant value to be unlocked within this sector by the addition of development capacity through this role and we are excited about the opportunities for this new team.

A detailed knowledge of Transport or Community Transport is not needed for this role – it is a business support role, and will not involve the direct delivery of any community transport operations. There will be no driving, no logistics planning and no working directly with drivers.

Instead, this role will support Community Transport Operators (CTOs) with the evolution of their Business Plans, grant finding, volunteer recruitment and employability opportunities. You will form great relationships with the CTO Managers, making sure you add real value amongst their daily jobs.

This role would suit someone with experience of working in business support or administration for a third sector organisation and with ambitions to make an even bigger difference to the people of Dumfries and Galloway through a regional role, or a new entrant with the correct skills and approach.

The role will be line managed and supported by the Lead for Community Transport and further supported by the wider TSDG Comms and Business Support teams. We are advertising for the Lead Officer in parallel with this post, so this is an exciting opportunity to join and shape a new regional project in Dumfries and Galloway.

It is principally a 9am – 5pm, 4 day/week role, with very limited evening or weekend working anticipated. The actual work pattern would be discussed at interview but we can offer a high degree of flexibility through our flexi-time policy. A minimum 25% of time would be expected to be in the Dumfries office, 25% out with the CTOs across the region and the rest home-working or in the Dumfries office.

• Be the visible face of TSDG to the Community Transport Operators so that they feel well-supported in their delivery.
• Support CTOs in their development aspirations such as decarbonisation, fleet replacement, governance etc.
• Work with CTOs to ensure that their Business Models are better able to attract grant funding and earned income.
• Work with the TSDG Employability team and CTOs to plan and deliver effective Employability programmes through CTOs.
• Plan and deliver a programme of region-wide volunteer-recruitment to CTOs, in partnership with CTOs to ensure that it matches local need.
• Work with CTOs to gather and evaluate relevant information as per the agreed plan around the impact of their services.
• Support colleagues across TSDG to deliver on our joint outcomes and contribute to effective team working to make TSDG a great place to work.

More about you

• You will have experience of business support or administration, or equivalent Training / Qualifications – this role would suit a new entrant with the right skills and approach.
• You will be able to quickly form excellent working relationships with a wide range of partners.
• You will highlight emerging opportunities to line management, displaying good judgment and a bias for action.
• You will take responsibility for delivery of your own outcomes, and to escalate challenges or concerns in good time.
• You will be a good team player, with good verbal and written communication skills and good knowledge of current common workplace IT systems.

You can read more about our exciting new approach to Community Transport, and the Business Case for the new model, here: Community Transport Dumfries and Galloway | Supporting the Development of Community Transport

Where the role fits in our organisation

Our Communities and Place team consists of our Employability, Learning and Skills, Community Transport, Volunteering, Children and Families and Locality teams. This role sits within the Employability, Learning and Skills, although the focus of the role is on Business Support and community engagement. No technical knowledge of Employability issues is required.

What You'll Do

The Employability Development Officer will play a critical role in evolving the role of the third sector in employability over the next three years. There is much potential in the sector that can be unlocked by discovering and implementing new ways of working that directly benefit the people of Dumfries and Galloway.

A detailed knowledge of Employability is not needed for this role – it is a business support role, and will not involve the direct delivery of any employability activities.

Instead, this role will support third sector organisations to understand how they could offer employability opportunities, and work with our public sector partners to make the support for individuals effective and seamless. You will form great relationships with a wide range of stakeholders, making sure you add real value to the lives of people seeking employment or training across Dumfries and Galloway.

This role would suit someone with experience of working in business support or administration for a third sector organisation and with ambitions to make an even bigger difference to the people of Dumfries and Galloway through a regional role, or a new entrant with the correct skills and approach.

The role will be line managed and supported by the Lead for Employability and further supported by the wider TSDG Comms and Business Support teams. It is principally a 9am – 5pm, 4 day/week role, with very limited evening or weekend working anticipated. The actual work pattern would be discussed at interview but we can offer a high degree of flexibility through our flexi-time policy. A maximum of 50% of time would be home-working, with the rest in the Dumfries office or out with partners.

Role responsibilities

Research, mapping and evidence development

• Create, maintain and analyse a comprehensive mapping of third sector employability and skills activity across Dumfries and Galloway.

Service design and co-production

• Co-facilitate Action Collabs or other engagement activities in communities across Dumfries and Galloway to identify barriers and generate solutions to remove barriers to TSOs offering employability opportunities.
• Produce insights reports, practice notes, and briefings for the Lead Officer and wider TSDG Leadership team.

Digital platform and resource development

• Contribute to the development and maintenance of the shared digital knowledge hub.

Advice and support to third sector organisations

• Provide signposting, information and early-stage advice to TSOs developing employability-related activities.

Project administration support

• Ensure that accurate project documentation, databases, minutes, action logs and reporting trackers are maintained.
• Plan and administrate Employability events and activities, with Lead Officer support.

Excellence and continuous improvement

• Support colleagues across TSDG to deliver on our joint outcomes and contribute to effective team working to make TSDG a great place to work.

More about you

• You will have experience of business support or administration, or equivalent Training / Qualifications – this role would suit a new entrant with the right skills and approach.
• You will be able to quickly form excellent working relationships with a wide range of partners.
• You will highlight emerging opportunities to line management, displaying good judgment and a bias for action.
• You will take responsibility for delivery of your own outcomes, and to escalate challenges or concerns in good time.
• You will be a good team player, with good verbal and written communication skills and good knowledge of current common workplace IT systems.

CEMVO Scotland is a national intermediary organisation and strategic partner of the Scottish Government Equalities Directorate. With a network of over 600 ethnic minority (EM) organisations throughout Scotland, our aim is to build the capacity of the ethnic minority voluntary sector and its communities.

We have initiated a new exciting 4-year project “Mobilising Community Action Scotland” (MCAS) in partnership with Changeworks and The Loch Lomond & Trossachs National Park with funding through The National Lottery Community Fund.

The overall aim of MCAS is to increase awareness and empower EM communities to adopt nature positive and energy saving behaviours in their everyday lives.

We already have a good MCAS team in place and now looking to recruit the following post:

Financial Administrator

Responsible to: Chief Executive & Head of Operations & Resources

Salary & Hours: Part-Time, 21 hrs per week, £24,480PA (£14,687 pro-rata) + 4% pension

Length of Contract: Fixed Term to 30th September 2029

Office Base: Glasgow (Hybrid Working)

We are seeking a financial administrator with at least 3 years financial administration experience to undertake day to day financial administration of the MCAS project budget. You will provide regular financial updates on project spend to the MCAS co-ordinator and also work closely with CEMVO financial officer in day to day financial administration of MCAS, in supporting financial monitoring and reporting to the National Lottery Community Fund and in undertaking general financial administration tasks for both MCAS and CEMVO. You will also provide general administrative support to the MCAS project team when needed.

You will require a high level of book-keeping and financial administration experience with a working knowledge of Excel or Access packages. You will also require experience in producing financial reports, assisting with audit processes and processing internal and external invoicing aswell as good general administrative skills.

Join Changeworks and be part of a team that’s making a real difference - helping people live in warm, healthy and energy-efficient homes while supporting households experiencing fuel poverty and fuel debt.

At Changeworks, we provide energy advice, manage home energy efficiency improvement projects, and deliver practical solutions to make homes warmer and more comfortable to live in. We also work with organisations to drive positive change through our consultancy services.

About the role

As a Central Support Administrator, you’ll be part of our friendly Facilities team, helping keep our organisation running smoothly day-to-day. This is a varied role where no two days are the same - perfect if you enjoy being busy and learning new things. You’ll often be the first point of contact for visitors and enquiries, so being approachable and helpful is key. Your day-to-day tasks will include:

• Welcoming visitors and managing reception
• Handling phone and online enquiries
• Monitoring stock levels and keeping the kitchen, office, equipment, meeting rooms and storage facility organised and tidy
• Assisting with our fleet vehicles.

We’re looking for someone who:

• Is motivated and ready to learn
• Has good organisation and communication skills
• Is confident using IT (e.g. Microsoft 365 / Office)
• Takes pride in being helpful and reliable.

You don’t need lots of experience as we’ll provide the training you need. This role is a fantastic opportunity to build skills and gain recognised qualifications, including:

• Full on-the-job training and support from experienced colleagues
• Electrical Portable Appliance Testing (PAT)
• First Aid training to enable the postholder to assist with accidents.
• Fire Warden training to provide assistance with fire evacuations.

This role will require occasional driving of fleet vehicles to support operational activities. We recognise that obtaining a full UK driving license can present a financial barrier. Where the successful candidate does not already hold a full UK driving license, we will offer financial support towards lessons and the driving test, subject to terms and conditions.

Once a license has been obtained, there may be opportunities to use a vehicle as part of the role (e.g. supporting our electric and hybrid fleet), providing valuable practical experience.

Why join us?

• Gain real work experience in a supportive team
• Develop practical, transferable skills
• Be part of an organisation making a positive impact.

About us

Changeworks is a great place to work. We hold Investors in People Platinum accreditation (something only a few organisations in Scotland have), and we were nominated for employer of the year by the Edinburgh Chamber of Commerce this year. Our staff overwhelmingly would recommend us as an employer too.

The Climate Emergency has resulted in ambitious national targets to reduce carbon emissions from the built environment and reduce rates of fuel poverty. This has driven a significant increase in the number of pilot and large-scale interventions delivered by Changeworks and external organisations in this area. These include area-based domestic energy efficiency retrofit and decarbonisation projects and programmes.

We are a growing organisation, and this role is crucial to the delivery of our ambitious objectives. We want to decarbonise homes in Scotland on a massive scale, and that needs talented individuals like you to help us deliver on our objectives. You’ll receive full training plus coaching and mentoring.

We offer a wide range of staff benefits including flexible working, bike to work scheme, an excellent pension scheme and 26 days paid holiday plus 9 public holidays per year.

At Changeworks, we welcome and encourage applications from everyone.

The Royal College of Physicians of Edinburgh is seeking to recruit a Personal Assistant (PA) to the President serving within the President’s Private Office. This is a part-time role based at the College in Queen Street, Edinburgh.

The Role

The postholder will provide support to the President in the conduct of official duties and ensuring the smooth and professional operation of the President’s Private Office. You will manage the President’s diary, co-ordinate the President’s national and international travel, and act as the first point of contact for enquiries and visitors.

While the postholder will work closely with and take day‑to‑day instruction from the President, formal managerial oversight is exercised by the Chief Executive Officer, in accordance with the College’s governance arrangements.

The Person:

We are seeking a pro-active individual with exceptional organisational skills, a calm and professional manner, and the ability to handle sensitive matters with absolute confidentiality.

The postholder will navigate professional relationships and collaborate across teams and someone who operates with a strong sense of duty, integrity, and discretion.

The role requires two and a half hours work per day Monday to Friday; some flexibility is required to accommodate variation in workflow. There may be occasions when it is necessary to work outside normal hours and a system of TOIL is in place to accommodate this.

Please refer to the person specification for this role.

Remuneration Package

The salary for this role will be £36,587 FTE (£13,066 pro rata) per annum plus benefits. Additional benefits include:

• Pension: with employer contributions of 9%.
• Holidays: 23 days’ annual leave (with incremental increase over five years to 28 days) and 11 days’ public holiday/College close downs (Pro-rata for the PT role)
• Life assurance scheme
• Long-term income protection scheme for those unable to work due to illness.
• Cycle to Work scheme.
• Discounted rates for use of the venue for personal events.

Edinburgh Sculpture Workshop is seeking a new Finance and Company Administrator to work within our small team.

Flexible Working Considerations: We would consider Job Share applications but please contact us in advance so we have time to consider the proposed structure for covering the work. A proposal for shorter hours may be considered depending on the approach suggested by the applicant. There may be a possibility for spreading the hours over more than three days, by working shorter days on some of the days.

If you would like to discuss the post prior to applying please read the Job Information and then contact Laura Simpson, ESW’s Director. Laura@edinburghsculpture.org

Accessibility: Information and applications can be provided in alternative formats and adjustments can be made for the application or interview process. Interviewees will receive some of the questions in advance.

Interview Date: To be confirmed. Interviews will be in person at ESW.

Please look at the full Job Information here: Finance and Company Administrator - Call for Applications - Edinburgh Sculpture Workshop

Purpose of the job

The Community Outreach Administrator provides vital administration and logistical support to ensure the smooth planning, co-ordination, and delivery of Community Outreach activities. This role is central to maintaining efficient operations of the Appealer programme; ensuring that all appeals, resources, logistics, and communications run seamlessly. The post holder will act as a point of contact for logistics, scheduling, and administrative processes that enable effective community engagement and mission delivery as well as support the broader functions of Community Outreach Team and the Scottish Office.

You will provide support to the Head of Operations in Scotland in achieving goals set by ACN in line with their mission and 10-year vision.

Why work at Aid to the Church in Need?

ACN is a Catholic charity bringing spiritual and practical help to Christians – especially those who are persecuted for their beliefs. We carry out our mission of reconciliation and love through local Church partners: supporting priests, Sisters and catechists, building churches, providing transport, training seminarians, and providing religious literature and media - as well as supplying emergency aid for Christians struggling to survive or fleeing persecution. ACN also advocates on behalf of suffering Christians denied a voice. Through prayer, information and action we are keeping the faith alive in a troubled world.

Your role will be assisting and supporting the Community Outreach team with the planning and execution of all outreach activities which is key in growing the visibility and fundraising opportunity of Aid to the Church in Need in Scotland.