This vacancy has now closed

Office Administrator

  • Full time
  • £23,660 – £25,328
  • Glasgow* (Hybrid)
  • Closing 24th May 2024


  • Advertised from 10th May 2024
  • 35 hours per week

Role

We’re recruiting for an Office Administrator to join our support team at our office in Dava Street, Glasgow.

This is a newly created role, reporting to our Head of Strategic Initiatives and Governance, the post holder will provide organised and effective administration support in our office function, as well as providing front line information to staff, managers, suppliers and contractors.

*Please note that due to the nature of the duties, this role will be fully office based for the first 12-weeks, thereafter a degree of hybrid working will be introduced in agreement with the line manager based on the needs of the service.

Right There is a charity working to prevent people becoming homeless and separated from their loved ones.

We’re here for children and adults who are living with the effects of poverty, addiction or broken relationships. Walking alongside people at home and in the community, we provide tailored support and form trusting relationships to help people feel happier, safer and more confident to live their lives.

Rooted in communities across Scotland for 200 years, we’re there for people going through tough times. Our work won’t stop until everyone has an equal chance to create a safe and supportive place to call home.

Main duties and responsibilities will include:

• Providing full administrative support to the Leadership Team and Right There Support Services.

• Arrange travel and accommodation as/when required for Right There staff.

• Effective communication with the Leadership team and Support teams.

• Maintaining office supplies stock levels and order office supplies as required in line with our procurement policy

• Maintaining IT asset and telecommunication registers and place orders as directed in line with our procurement policy and asset replacement plan

• Maintain and manage an effective centralised administrative system to log all organisational lease’ and contractual obligations

• Manage the On-Call Management Horizons Telephone System.

• Providing administrative support to scheduled meetings, including agenda preparation and minute taking if required.

• Managing and keeping online diaries and track meeting room bookings

• Maintaining the Organisational archiving tracker, liaise services and data storage company to arrange uplifts from service and recall storage boxes for destruction in line with our file retention policy.

• Create, maintain and store paperwork and documents using online facilities (i.e. SharePoint)

• Promptly answer and direct phone calls accordingly

• Dealing with email enquiries, using Microsoft Outlook and direct accordingly

What we expect from you

Our values make us who we are and define our actions and behaviours every day. We’d expect the post-holder to uphold and represent our organisation in a way that reflects our values and person-centred way of working.

We’re looking for someone that has gained relevant Administration experience from working within an office-based environment. You will be confident prioritising a busy workload, have good IT skills with a working knowledge of MS excel and you will also have excellent communication skills with a flair for building relationships with internal and external colleagues.

What you can expect from us

We value our staff as our greatest asset and will provide the following working conditions:

• The post holder will report to the Head of Strategic Initiatives and Governance.

• Your normal working hours are an average of 35 per week. These hours are usually worked Monday to Friday, and flexibly between the hours of 8.00am to 6.00pm, with core hours over the period of 10am to 4pm with one-hour unpaid break. Variations to these hours must be agreed with your line manager.

• Your usual place of work will be 15 Dava Street, Glasgow, G51 2JA.

• Annual leave entitlement of 210 hours holiday (equivalent to 6 weeks) pro rata per year in the first year rising to 280 hours (equivalent to 8 weeks) pro rata per year in the second. This includes public holidays.

• You will be automatically enrolled into the People’s Pension in the month that you will complete 3-months of employment, provided you meet the auto-enrolment criteria.

• Life Insurance from day one

• Option to purchase and sell annual leave.

• Cycle to work scheme.

• Ongoing learning and development

• Wellness programmes

Application notes

To apply please visit our website

Applications will be considered as they are received so please don’t delay to send in your application.

Due to the anticipated level of response, this advert might close earlier than the advertised closing date.

Thanks and Good Luck