Club Manager
- Full time or Part time
- £34,700 – £36,800
- Hybrid: Flexible within Scotland. Home-based/Hybrid/Office-based (Aberlady, East Lothian) but frequent time in Aberlady required plus travel to meetings
- Closing 7th June 2024
- Advertised from 16th May 2024
- Full-time (37.5 hrs) or Part-time considered (hours negotiable). Includes some out-of-hours work. (travel expenses reimbursed)
Role
INTRODUCTION
Established in 1936 and one of Scotland’s leading wildlife bodies, the Scottish Ornithologists’ Club is a registered Scottish Charitable Incorporated Organisation (SCIO) with some 3500 members. Its purpose is to advance the study and appreciation of birds in Scotland by promoting their documentation, promoting interest in them, promoting their conservation, providing a focus for information about them and encouraging the appreciation of relevant creative arts.
The Club’s headquarters, which also feature a renowned ornithology library, wildlife art gallery and sales outlet, are in Aberlady, East Lothian. Fifteen nationwide Branches are led by members who organise events, outings and projects in their areas. Staff contribute a national series of events, conferences and training activities for members of all ages. Publications include the highly regarded quarterly journal Scottish Birds, mobile app (Where to Watch Birds in Scotland), regional bird reports, e-newsletters and other online media.
PURPOSE OF THE JOB
The Club Manager will lead and oversee all aspects of running the Club, including its small team of staff, volunteers, an annual turnover of about £350,000 and assets which include built property (HQ). They will champion and drive forward the Club’s vision and goals. There will be emphasis on strong leadership to manage and support staff, volunteers and trustees; ensuring the highest standard of services to members; planning and reporting on the annual programme of Club-wide events and developing future priorities.
KEY OBJECTIVES:
- To provide strong leadership and management in relation to staff and the provision of all aspects of the Club's delivery of services and support to its members, in line with its status and responsibilities as a SCIO.
- To liaise and work closely with the SOC’s Council and committees in their work, regularly reporting to and advising Council and Management Committee.
- To support and drive forward the continuous improvement of the Club.
- To oversee the effective running and maintenance of the Club’s headquarters in Aberlady.
- To support the Club’s network of local branches throughout Scotland.
MAIN WORK AREAS
- Lead, direct and manage our staff team (nine employees), and provide guidance and direction for volunteers and contract workers as appropriate. Includes staff work plans and annual appraisals, oversight of all HR functions and support of staff in line with good professional practice.
- Ensure the legal requirements of the SCIO are met, including preparation and submission of an Annual Report and Statement of Accounts to the Scottish charity regulator (OSCR)
- Oversee the planning and organisation of the Club’s autumn annual conference and AGM, and the joint SOC/BTO spring conference.
- Work with SOC Secretary to support the Club’s volunteer-led Council and committees, including timely production of papers, reports and minutes, as required.
- Review and update as necessary staff support for Club Branches.
- Together with relevant committees, develop and monitor forward planning for the Club.
- Ensure implementation of all H&S, safeguarding and risk management responsibilities, in line with external and internal policy and Risk Register needs. Ensure regular review of policies, advising Management Committee and ensuring awareness of them wherever necessary among Council and Committee members, staff, contractors and volunteer leaders.
- Work with the Office Manager to ensure compliance with all necessary measures for the maintenance and management of Waterston House and its users.
- Ensure appropriate insurance cover for all relevant Club needs, including property, people, events and activities.
- Oversee the staff role in contributing to preparation and monitoring of our annual budget, reporting regularly to relevant committees.
- Oversee and support as appropriate all Club publications and media activities, including its website, Scottish Birds, newsletters and other communications.
- Ensure that statutory Data Protection requirements and obligations are met.
- Ensure that the Club’s IT infrastructure is adequate, robust and up to date.
- Explore additional avenues for Club funding, make recommendations to the Club office bearers and Council.
- Contribute to the Club’s approach to national Equality, Diversity & Inclusion policies and Net Zero targets.
PERSON SPECIFICATION
The successful candidate may be expected to demonstrate:
- An understanding of the needs and responsibilities of charities and volunteer-led membership bodies.
- Demonstrable team management, leadership and problem-solving skills.
- Ability to both plan and report on organisational work programmes.
- Excellent verbal and written communication skills.
- Event (e.g. conference) management skills.
- Confidence with IT systems, including proficiency with Microsoft Office 365. Experience of CRM software would be advantageous.
- A general understanding of priorities for ornithology in Scotland.
Application notes
Applications comprising CV and covering letter and indicating how you meet the criteria listed in the person specification above should be submitted to recruitment@the-soc.org.uk by 5pm, Friday 7th June 2024. As we wish to make an appointment as soon as possible, we will be conducting interviews as and when we receive suitable applications.
We are looking for a HR Coordinator to work as part of the HR team and wider support services to provide a professional and customer focussed HR operational service across the colleague lifecycle in line with Scottish Wildlife Trust’s policies, procedures and values.
You will provide first level HR advice to managers and staff on all aspects of HR Management, Employment Law and the Trust's policies and procedures.
You will also be responsible for preparing payroll instructions for our outsourced payroll provider as well as liaising with our pension provider.
Qualifications / Essential Criteria
- Partially completed or working towards a CIPD qualification
Essential Experience
- Proven experience of working in a busy office in an HR environment, where the following experience will have been gained:
- Managing payroll, pensions and calculating staff entitlements and benefits
- Managing computerised HR database and other office systems and using them to collate and analyse data
- Providing quality first-level HR advice and knowing when to escalate
- Commitment to equal opportunities practice and behaviour
For more information please refer to the job description below.
If you would like more information please contact Elaine Burns, Head of HR and Support Services, eburns@scottishwildlifetrust.org.uk
About us
For nearly 60 years, the Scottish Wildlife Trust has worked with its members, partners and supporters in pursuit of its vision of healthy, resilient ecosystems across Scotland’s land and seas.
The Trust successfully champions the cause of wildlife through policy and campaigning work, demonstrates best practice through practical conservation and innovative partnerships, and inspires people to take positive action through its education and engagement activities. The Trust manages a network of around 120 wildlife reserves across Scotland and is a member of the UK-wide Wildlife Trusts movement.
The benefits
- Flexi time/Hybrid working
- Salary sacrifice Cycle to Work and pension schemes
- Weekly wellness hour
- Generous Sick pay allowance
- Enhanced maternity/paternity pay
- Training and Development focus
We are looking for a 2 days a week CAP Community Manager at Holy Trinity Church, Wester Hailes in Edinburgh.
The successful applicant will take the lead in running our Thursday “Drop In” for all our CAP clients and be our main contact with the local Job Centre Plus.
This exciting opening is for someone compassionate and able to relate to the poor, needy and vulnerable with a desire to solve unemployment issues, while sharing the Christian faith. It is essential to be a good communicator, proficient in the use of media, IT such as MS Word, Excel and Powerpoint and confident presenting to large and small groups
Working alongside the CAP Debt Centre Team, you will support our debt and job club clients. We’d like to find someone able to communicate the mission and culture of CAP, both in the community and in Holy Trinity Church, continuing to expand our network of external referral agencies, while at the same time helping to build the team of volunteers.
Fundraising Officer
- Full time
- £26,379 – £28,319
- Remote: This role is based in Scotland but flexible - The ideal candidate will be home-based unless there is a need for a reasonable adjustment
- Closing 12th January 2025
RSPB Scotland is a leading nature conservation charity dedicated to protecting Scotland's wildlife and natural habitats.
We are looking for a Fundraising Officer to join our Fundraising Team in Scotland to help generate and maximise income from external funding sources (mainly charitable trusts and grants). This role is based in Scotland but flexible - The ideal candidate will be home-based unless there is a need for a reasonable adjustment.
Role involves:
- Researching and identifying potential funding opportunities and matching these with agreed priority work
- Writing compelling fundraising applications, as well as detailed and accurate evaluation reports and grant claims
- Collating relevant financial information for both funding applications and grant claims
- Communicating with project partners and other charities to share knowledge and experiences
- Accurately recording income and donor communications on a Customer Relationship Management (CRM) system
The ideal candidate would have excellent writing skills as well as an attention to detail and the ability to manage multiple tasks. Fundraising is a dynamic area of work and an ability to re-prioritise workloads to meet tight deadlines is essential. The successful candidate must also be confident in building and developing strong relationships, both externally with funders and internally with RSPB staff from other departments and nature reserves, whom you will work with to draft applications and updates to funders.
This role is primarily responsible for fundraising to enable work undertaken by RSPB Scotland, and as such the successful candidate will ideally be based in Scotland. This role will be home-based; but will involve some infrequent travel to offices and reserves across Scotland.
Essential skills, knowledge and experience:
- Excellent writing skills in multiple formats and writing styles – experience in writing persuasive and compelling fundraising applications is desirable
- Ability to communicate confidently and professionally over email and phone, and develop good working relationships with both internal teams and external funders and partners
- Meticulous attention to detail
- Excellent organisational and time management skills with the ability to prioritise work and meet tight deadlines
- Flexibility to adapt to changing priorities, often at short notice
- Capability to work both within a team environment and independently
- Strong numeracy skills – experience working with budgets is desirable
- Excellent data management skills are a necessity for this role, as you’ll be recording data on Customer Relationship Management systems (CRM’s)
- Competent user of the full suite of Microsoft Office programmes
- Awareness of, and interest in, the challenges facing the natural world
Awards Project Worker
- Part time
- £28,046 – £32,010 pro-rata
- On site: Dunford House, 7 Boroughloch, Edinburgh, EH8 9NL
- Closing 8th January 2025
LAYC is recruiting a Project Worker to support the delivery of accredited learning and youth awards, with the network of community-based youth and children’s Member Groups within Edinburgh and the Lothians.
The post will be based at LAYC and will have a Lothian wide remit.
The post will be fixed for an initial period of 2 years at 18 hours per week on a salary scale of £28,046 - £32,010 pro rata, plus access to a 7% employers contribution pension.
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