This vacancy has now closed

Service Administrator - Scottish Borders

  • Part time
  • £21,255 pro-rata
  • Galashiels
  • Closing 5th April 2024

  • Advertised from 20th March 2024


Our team in Galashiels is seeking an experienced Administrator, to provide a comprehensive and efficient administrative and support function to the wider team. Do you pride yourself on great organisation skills, with an eye for detail and a methodical ‘can do’ attitude? If yes, then we would love to hear from you.

This is a part time role, working 10 hours per week across Tuesday and Thursday.

With You is all about working with our clients to find the right path for them to get back to where they want to be, and you will be joining an amazing team of people who go the extra mile to make that happen. Working within one of our services is always busy, sometimes challenging but always rewarding. We work collaboratively to provide the best support and treatment to anyone who needs it.

As part of this role, you will:

  • Undertake planning and administrative duties to support the effective delivery of services
  • Support the management team in maintaining high levels of data quality and information management
  • Maintain and create recordkeeping systems as required
  • Support the wider team to meet local health & safety requirements; - to include acting as a point of contact, to ensure the safety and security of staff and others is maintained at all times when allowing callers entry into the building
  • Ensure that our reception area is effectively managed and clients are greeted in a professional and timely manner.


The ideal candidate will:

  • Have a successful track record of providing an efficient and reliable administrative support
  • Have knowledge and understanding of work based Health and Safety issues
  • Have demonstrable experience of working in an office environment
  • Have the ability to build effective relationships with a range of internal and external stakeholders
  • Possess the ability to manage competing/ con?icting demands, under own initiative managing own workload
  • Have the ability to work as part of a multidisciplinary team
  • Possess excellent IT and minute taking skills


Everyone should feel comfortable getting the support they need for issues with drugs, alcohol or mental health.

At We Are With You we work with people on their own goals, whether that’s staying safe and healthy, making small changes or stopping an unwanted habit altogether. We give people support in a way that’s right for them either face to face in their local service, community or online.

We provide a free and confidential service without judgement to more than 100,000 people a year.

We use our expertise to improve the help available and raise awareness around drugs, alcohol and mental health so that more people can get support.

We Are With You.


  • Competitive salary
  • 28 days annual leave, plus bank holidays
  • 2 days paid volunteer leave per year
  • Auto-enrollment into We Are With You’s pension scheme
  • Access to a Blue Light Card - giving you great savings on big high-street and online brands
  • Flexible working opportunities and access to a range of services and resources to support you with your wellbeing
  • We have an excellent Refer a Friend scheme which offers you a £500 bonus for any recommendations, any role! Our scheme allows you to recommend your friends and family to work with us and earn a £500 bonus payment for every successful referral you make. Please note, the Refer a Friend scheme is only applicable if your recommended friend completes their 6 months probation period

Should you be successful in your application, you will be required to provide 3 years' worth of references and where applicable, will need to undergo a PVG check.

Application notes

Please visit our website to find out more and to apply.