Key information

• Salary: £32,000 pro rata.

• Contract type: This is a part-time position and a one-year fixed term contract, with the possibility of extension depending on funding.

• Benefits: Flexible working hours; 8% employer pension contribution; 25 days annual leave (pro rata) plus bank holidays.

• Hours: 2.5 days per week. Future Economy Scotland is a 4-day week accredited organisation, and the salary for this role reflects an equivalent uplift in salary for part-time staff. Working days for this role are negotiable between Monday and Thursday to accommodate other employment, caring or other responsibilities.

• Location: Anywhere in Scotland. Please note, employees currently work from home, but should you prefer to work from an office, we are open to resourcing a co-working space, budget permitting

• Reporting to: Co-Director.

About the organisation

Future Economy Scotland is a non-partisan think tank that aims to create a new economy that is democratic, sustainable and just. We believe that Scotland cannot overcome the intertwined challenges it faces by making minor tweaks to the status quo, or by simply ameliorating the worst excesses of a broken model. Instead, we must embrace bold new ideas to transform the economy. Our mission is to develop transformative policies that aim to decarbonise, democratise and decommodify Scotland’s economy. Future Economy Scotland has organisational values that aim to underpin our work. These values are:

• Solidarity: understanding different but often interconnected struggles;

• Generosity: operating in a movement-generous way that amplifies the voices of others; and

• Respect: rooting the way we work in care, compassion and sustainability.

We are an accredited Living Wageemployer, and have been accredited as a Gold Standard 4 day week employer by the 4 Day Week campaign.

Role summary

Future Economy is looking for an experienced and highly organised Executive Assistant to provide operational and administrative support to the Co-Directors and maximise the organisation’s impact. The role is an opportunity to join a small, dynamic and purpose-driven team focused on driving progressive change across Scotland. The role involves working closely with the Co-Directors in a fast paced environment, ensuring that the organisation functions effectively and produces high-quality, impactful work.

Key responsibilities

• Maintaining a filing system for key financial documents (invoices, receipts, expenses and grants) to be processed by our accountants

• Managing diaries and organising internal and external meetings, travel and accommodation

• Managing Future Economy Scotland’s external email inbox

• Purchasing office supplies

• Developing and maintaining a filing system by keeping the GoogleDrive organised

• Providing administrative support for Board meetings (scheduling, arranging logistics, assisting with Board papers and taking minutes)

• Keeping track of key financial and reporting deadlines

• Ensuring company insurance is up-to-date

• Carrying out health and safety assessments where needed

• Managing administrative tasks for online and in-person events (e.g., a political party conference fringe event or the Eventbrite invitation for a webinar)

Personal specification

Essential experience

1. A strong commitment to Future Economy Scotland’s mission and values

2. Experience in a similar or related role (this does not need to have been at a think tank or in the third sector)

3. Excellent organisational and time management skills, and the ability to prioritise tasks appropriately

4. Experience taking and disseminating effective meeting minutes

5. A good knowledge of using organisational filing systems (like Google Workspace)

6. Calendar management skills

7. The ability to work effectively in a small team and an excellent interpersonal communicator

8. A commitment to anti oppression in the workplace

Nice to haves but not essential

• Experience using Eventbrite

• Experience using Xero

• Experience using Google Drive

• Experience organising Zoom webinars

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If you are passionate about LGBTIQ+ inclusion in sport, we are looking to hear from you!

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We are recruiting for an Office Manager (with experience in finance administration) to support the delivery of our charitable objectives. This includes: managing our office and training suite, our contractors, and supporting our finance function efficiently and effectively.

About the job

The Office Manager is responsible for office and finance administration, reporting to the Director. Duties include: facilities management of our office and training suite, general business and administrative support, financial administrative support, and responsibility for HR and Health and Safety.

This role is based at our office in central Glasgow.

About you

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About HDS

Human Development Scotland (HDS) is a charity working to improve the mental health and emotional wellbeing of individuals, families and communities in Scotland through professional training, CPD and the provision of counselling and psychotherapy in Scotland.

HDS delivers training and education in counselling and psychotherapy along with providing a therapy service direct to clients.

At the heart of all our work are the psychodynamic, psychoanalytic and systemic ideas that offer a profound understanding of how people relate to one another and the central role of human relationships in our mental health and emotional wellbeing.

We believe our professional training will help to relieve mental and emotional distress by increasing the availability of, an access to, high quality psychodynamic and psychoanalytic counselling and psychotherapy for all who need them.

Responsible To: Director