Fellowship and Administration Officer
- Full time
- £29,200
- Hybrid: Edinburgh
- Closing 10th May 2026
- Advertised from 15th April 2026
- 37 hours (five days) per week with flexible daytime working hours Monday to Friday, occasional evening and weekend work required with time off in lieu (TOIL) provided
Role
The Society of Antiquaries of Scotland is looking for a new Fellowship and Administration Officer to help grow and sustain our flourishing global network and support our busy programme of events for the public and Fellows (members).
The Fellowship and Administration Officer is the main point of contact for Society Fellows, applicants and general enquiries. They administer and update records in the Society’s CRM database and undertake financial and general office administration. They also support the delivery of the Society’s annual programme of in-person, online and hybrid events.
Location: Hybrid working – all staff are expected to work from the Society’s office at the National Museum of Scotland in Edinburgh at least two days per week (pro rata) and employees starting in a new role will be required to work from the office more regularly in the first instance. However, as there are several flights of stairs up to the Society offices, we are happy to explore different ways of working.
Reports to: Fellowship and Development Manager
Probation: Nine-month probationary period during which time your skills and suitability for the post will be assessed
Main Responsibilities
- Acts as the main point of contact for Society Fellows, prospective Fellows and general enquiries by telephone, email, letters and in person
- Assists with application, Fellowship and subscription queries and Fellowship applications and sends welcome packs to new Fellows
- Administers and updates database records and provides reports from the database (for example, mailing lists for sending biannual newsletters and other printed items to Fellows)
- Assists the Finance Manager with financial administration relating to Fellowship, including standing orders, credit notes, direct debits and Gift Aid, renewals and various mailings
- Assists Fellows with website login access and event bookings
- Monitors the Society’s main email inboxes, responding to queries or forwarding to other colleagues as appropriate
- Produces the monthly Fellows e-newsletter and additional e-mailings as required
- Undertakes general office administration, including meeting room bookings, booking accommodation for Trustees, printing meeting papers and mailings
- Supports with the operational delivery of Society events, including Eventbrite and survey-related tasks for Fellows-only events, liaising with speakers, arranging travel and accommodation, uploading recordings of Fellows-only events to YouTube, and attending and helping at events as required
- Contributes to internal quarterly reports
- Processes and posts merchandise orders
Person Specification
Requirements
- Demonstrable experience of working independently in a busy office for a charity, membership-based organisation or similar
- Demonstrable knowledge, experience and use of CRM membership databases such as Microsoft Dynamics (for example, Silverbear)
- IT literate (for example, experience of using Office 365, Zoom, Eventbrite, WordPress and Mailchimp) and open to learning new digital skills
- Demonstrable experience supporting the delivery of successful events (for example, venue hire, liaising with speakers, and arranging travel and accommodation)
- Excellent organisational and time-management skills with ability to prioritise workload to meet deadlines and to work on own initiative
- Excellent written and verbal communication skills
- High standard of accuracy with close attention to detail
- Strong problem-solving skills
- Ability to work flexibly, including occasional weekend and out-of-hours work
Application notes
socantscot.org/news/fellowship-and-administration-officer
Please submit a CV and a covering letter outlining how your experience, skills and knowledge meet the requirements (covering letter to be no more than two sides of A4) by the closing date to the Fellowship and Development Manager, Andrea Kaszewski, at andrea@socantscot.org.
Closing date: 11:59 PM (UK time) on 10 May 2026
Shortlisted candidates will be interviewed in person in Edinburgh or online via Zoom during the week commencing 18 May 2026. Reasonable travel expenses can be claimed.
Applicants who are not shortlisted will be informed but unfortunately, no detailed feedback will be possible.
The Society of Antiquaries of Scotland is dedicated to meeting the aims and commitments set out in its equality policy. This includes not discriminating under the Equality Act 2010 and building an accurate picture of the make-up of the workforce in encouraging equality and diversity. Please help us by filling in the Equalities Monitoring Form – a link will be emailed to you with receipt of your application. Filling in this form is voluntary and the results are anonymous and are not used in the recruitment process.
Further Information
For further information on the post, please read the Fellowship and Administration Officer – Full Job Description below or contact the Fellowship and Development Manager, Andrea Kaszewski, at andrea@socantscot.org.
Downloads
About us
The Super Power Agency exists to help young people write their story and to stay with them while they grow into it.
We are a small organisation with big ideas, grounded in the belief that creative writing is not a ‘nice to have’, but an essential skill.
Writing builds confidence, literacy, empathy and self-expression.
When young people are given the space to imagine freely and the structure to shape their ideas, their worlds open up.
The Role
We are looking for someone who believes in the long game. Someone who understands that impact is not only measured in numbers, but in confidence gained, stories remembered, and lives quietly shaped. Someone who can offer strategic guidance, governance oversight and thoughtful challenge all while holding fast to the values that make this organisation special.
The coming years are significant. We are growing our reach, deepening partnerships, expanding into new communities,
and working towards a long-held ambition: creating a dedicated writing centre where young people can flourish and write freely.
As our Chair of Trustees, you’ll provide leadership, support and a bit of magic to help guide our charity’s vision and direction.
- Lead the Board in shaping our strategy and keeping our mission at the heart of every decision.
- Work closely with the CEO to champion creativity, confidence and sustainability across everything we do.
- Be an ambassador for the Super Power Agency by helping to build partnerships, open doors and spread our story far and wide.
- Ensure our governance and finances are strong, inclusive and focused on supporting young people.
This role is perfect for someone who wants to make a real difference while bringing their leadership, collaboration and
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