Putting people at the heart of our work

Foundation Scotland puts people at the heart of its work. We rely on the expertise, trust and experience we’ve gained in the last 25 years working with communities, philanthropists and companies all over Scotland.

Our people are passionate experts in bringing lasting, positive change to Scotland’s communities. We take great pride in supporting local projects by taking a personal approach to every meeting and decision. We’re in a unique position to fully understand communities’ needs and fund solutions that will make a difference.

Our work is nationwide. We’re working with different industries, funding various projects from renewables to digital, through to arts and heritage. Our people are always challenged and have an opportunity to learn and grow. In short - no two days are the same. Ultimately, our work is highly rewarding, and the best part is seeing the real impact we can make within Scottish communities. If you share our passion for shaping Scotland’s communities' future, think about joining our team.

We have an exciting opportunity for a well organised and motivated individual to join our Communities team to run a portfolio of community benefit funds across Perth & Kinross, Forth Valley, Fife and other nearby areas.

Our Communities Team works with communities across Scotland to devise and implement their own strategies for place-based funds coming from a range of sources, notably renewables businesses. We provide fund governance, grant administration and related services for a range of commercial and community-sector clients, combined with a commitment to community-led approaches. This is a great opportunity for someone who enjoys variety, thrives on new challenges, and is passionate about making a meaningful difference for communities.

Reporting to a Community Funds Manager, you will bring experience in grant making, excellent interpersonal and facilitation skills, the ability to learn and adapt quickly and a strong understanding of community-led approaches.

Please note, that while this role is home based, regular travel to communities in your portfolio will be required, including attendance at evening community meetings.

We are seeking a highly motivated and capable Administrative Assistant to support the Senior Leadership Team (SLT), Executive Team, and wider organisation across a range of administrative responsibilities.

This role will play a key part in ensuring smooth day-to-day operations across the organisation, including diary management, document preparation, meeting support, and inbox coordination. The position reports to the Executive Assistant (EA) to the CEO and COO and provides reliable backup to the Executive and Senior Leadership Teams.

The ideal candidate will be highly organised, an efficient note-taker, and a confident communicator with strong people skills and the ability to balance multiple tasks effectively. The role requires a proactive individual who can use their initiative to identify needs, solve problems, and drive tasks forward. While previous office experience is an advantage, we place significant value on strong interpersonal skills, eagerness to learn, and the right cultural fit.

A full Job Description is available for download below.

About the Veterans' Foundation

The Veterans’ Foundation was founded in 2016 to provide vital support to our armed forces community with lifelong needs. As a grant-giving charity, we raise funds to support many small to medium charities to provide essential services to our armed forces community in need.

Since our launch, we have now awarded over £32m towards 1150 projects for 540 small to medium charities and providers of support for physical injury, disability, mental health issues, addiction, homelessness, bereaved children, family welfare, education, and unemployment.

Our latest Impact Report 2024 and video from Mark Ormrod highlight some fantastic organisations and essential services we can make available to our UK armed forces community.

The Operational Manager will be responsible for delivering the strategic direction of the Board of Trustees for the Charity. The key priorities will be engagement with the WATIF community, cultivating strategic partnerships along with the development and delivery of a clear learning and development strategy.

The strategy must support future organisational growth and unlock revenue generation opportunities, including fund raising, partnerships and social enterprise models.

The Operational Manager will provide strong team leadership, operational excellence and community engagement through effective engagement of the WATIF staff team, ensuring the work remains locally rooted and sustainable.

The role requires strong leadership, excellent communication skills, skilled operational planning experience and an in-depth knowledge of grant funding together with knowledge and experience of the charity sector.

The role involves working closely with the Project Manager of Loanhead Farm and other staff in managing facilities, coordinating logistics for events, building relationships with funders and community organisations.

The area covers the villages of Woolfords, Auchengray, and Tarbrax - a trio of small, historically linked villages along with several small settlements in South Lanarkshire, nestled amidst the farms and forestry near the Pentland Hills and offering rural life with community hubs in the Villages, comprising a population of around 819 people.

About the role

The Royal British Legion Scotland is seeking an organised and proactive Office Coordinator to support the smooth day-to-day running of our Head Office.

This varied role provides administrative and coordination support across the organisation, acting as a key point of contact for staff, members, branches, external contractors, and the public. You will work closely with senior management and play an important role in ensuring effective office systems, communications, and support services are in place.

This is a coordination and support role, not a specialist or management position in HR, IT, or compliance.

Key responsibilities

• Coordinate the day-to-day administration of the Head Office.
• Act as a central point of contact for general enquiries by phone and email.
• Maintain accurate electronic and paper filing systems.
• Manage office supplies, post, and general office processes.
• Liaise with external contractors (IT, HR, Health & Safety) to coordinate support and escalate issues as needed.
• Support recruitment and onboarding administration.
• Assist with compliance administration, including Health & Safety and data protection records, under guidance.
• Provide administrative support to the CEO and senior management.
• Support the organisation of events, including the Annual Conference.
• Assist with communications activity, including basic website updates and membership communications.

About you

You will be a well-organised administrator who enjoys coordinating multiple activities and working with a wide range of people.

Essential:

• At least 2 years’ experience in an office or administrative role
• Strong organisational skills and attention to detail
• Confident using Microsoft 365, email, spreadsheets, and databases
• Clear and professional communication skills
• Experience liaising with external suppliers or contractors
• Ability to work independently and prioritise workload

Desirable:

• Experience in a charity or membership organisation
• Basic knowledge of HR or Health & Safety administration
• Awareness of GDPR principles
• Previous UK military service or experience through a military family

What we offer

• Salary of £25,000–£30,000 depending on experience
• Supportive working environment within a respected Scottish charity
• Training and induction to support you in the role
• Opportunity to contribute to work supporting Scotland’s Armed Forces community
• Pension contribution, death-in-service, EAP
• 31 days holiday (increasing to 35 days for long service) and additional Christmas closure days