We are looking for an experienced, organised, and highly motivated Office & System Manager to join our dynamic team based in Paisley. You will lead a team of administrators, ensuring the smooth running of our office environment and client management system while providing high-quality support to services, senior management, stakeholders, and the public.

This role requires excellent communication, leadership, and IT skills, along with a strong ability to manage workloads efficiently. You will also undertake duties including scheduling meetings, minute-taking, and quality assurance tasks. Our ideal candidate will:

• Demonstrate a proactive and positive approach to work
• Exhibit strong leadership and team management skills
• Deliver outstanding customer service
• Have excellent organisational abilities and attention to detail
• Show initiative and problem-solving skills
• Be committed to continual learning and professional development

In addition, you must have 3 years’ experience in an administrative role within a busy office environment. Experience in managing people and office operations is essential.

If you are a dynamic and resourceful individual looking for a rewarding role, we would love to hear from you!

What we can offer you;

• Extensive training and development programme
• Access to a 24-hour Employee Assistance Programme
• Staff counselling service
• Life Assurance
• Cycle to work scheme
• Eligibility for blue light cards
• ‘Join the Team’ refer a friend & receive £200

(benefits may change over time but are an accurate representation at the time of this job advert)

A fantastic opportunity to come and join the Children 1st team in Inverclyde

This is an exciting opportunity to be part of our innovative Family Wellbeing Service in Inverclyde. Children First along with our partners in Inverclyde HSCP have developed this innovative service to work alongside the Social Work Request for Assistance team to offer early help to children and their families across Inverclyde. The new team and model of relational and restorative approaches, including whole family wellbeing support and Family Group Decision Making, will play a pivotal role in the delivery and development of the service, ensuring high quality relationships with children and families and working alongside our partners to evidence impact. We are therefore looking to recruit a dynamic, experienced team of individuals who can drive the successful development and growth of this new and innovative partnership.

What kind of people are we looking for?

• have experience of keeping children safe in their own families
• are fiercely passionate about children’s rights
• thinks it’s a privilege to work with and on behalf of children and families and,
• are kind and will bring their whole selves to the job: heart and mind

What kind of Family Wellbeing team member will you be?

Knowing our ambition for children, you will be someone who is:

• resilient, skilled and knowledgeable who wants to transform children’s lives
• determined to support children to stay safely with their own family
• big hearted and courageous
• able to build strong relationships and to manage the tricky conversations
• is compassionate and understanding of trauma
• a cool head and clear minded at times of pressure
• inspiring colleagues and teams to be even better
• an amazing ambassador for children and Children First

Above all else, the most important thing to us is that you are someone who will do the right thing for children and their families at every turn.

Base

You will be based in Inverclyde with our partners in the HSCP and will travel to connect with other parts of the organisation. You will work on an outreach basis to connect with children and families in communities across Inverclyde.

Salary, Conditions, Pension

We will offer you a competitive salary, generous annual leave entitlement (40 days inclusive of 9 public holidays). ​We have additional benefits such as a cash back health plan, cycle to work scheme, and option to join a ​Credit Union.

This post is initially funded until 31st January 2026.

Who we are

Alzheimer Scotland is Scotland’s national dementia charity. Our aim is to make sure nobody faces dementia alone. We provide support and information to people with dementia, their carers and families, we campaign for the rights of people with dementia and fund vital dementia research.

What you’ll do

As Day Services Manager you will be responsible for leading and managing high quality, therapeutic registered day services and commissioned and non-commissioned community supports for people with dementia, those at greater risk of dementia, and their families, and carers within the area.

You will be responsible for ensuring that services are of the highest quality, meet Alzheimer Scotland’s vision for unique therapeutic, highly person-centred support. There is also the responsibility for ensuring that our commissioned services meet all service level agreement, contract specifications and Alzheimer Scotland’s quality guarantees.

You will have overall day-to-day responsibility for the services within the area and will be responsible for promoting the services with key local stakeholders within Health and Social Care as well as relevant other organisations. As Day Services Manager you will manage the referral and assessment process.

You will work collaboratively with the Head of Services to ensure safe practice and delivery of high-quality, person-centred therapeutic day services, ensuring practice complies with Alzheimer Scotland’s policies. You will be responsible for evidencing, reviewing and continually improving the quality of the services and will proactively participate in internal audit and Care Inspectorate inspections. This will include evidencing that services meet Alzheimer Scotland’s Quality Guarantees, Scotland’s Health and Social Care standards and other quality frameworks including those of the Care Inspectorate where relevant. This includes ensuring that the activities and supports offered meet the identified personal outcomes of those attending the services.

You will provide strong line management and leadership to your team, through setting clear objectives and outcomes, regular review within Support & Development processes and undertaking appraisals.

What you’ll have

The successful candidate will have experience of managing a team in a social care, health or other similar setting or be able to demonstrate a clear knowledge and understanding of the key principles and good practice of effectively managing and leading a team.

You will have knowledge and understanding of the Health and Social Care Standards and SSSC codes of practice and the Care Inspectorate and their role in registered services.

Understanding and knowledge of dementia, mild cognitive impairment and Brain Health and experience of working with or supporting people living with dementia and their families.

The successful candidate will have a recognised professional qualification in health, social work or related field, to SCQF Level 7 (SVQ 3)

Are you someone who enjoys a varied workload and is ready to play a vital role in a small and ambitious charity?

We are recruiting for an Office Manager with experience in finance administration, to support the delivery of our charitable objectives. This includes supporting our finance function rigorously, managing our offices and working in partnership with Recovery Scotland staff and key stakeholders.

About the job

The Office Manager is responsible and accountable for office and finance administration management and will report to the Service Manager, Chief Executive and Board Members. Duties include business and administrative support, financial administrative support, responsibility for HR and Health and Safety and facilities management of our offices.

The post holder will be required to join the PVG scheme. Driving Licence essential.

The head office is in Falkirk, and the Office Manager will also manage our office in North Lanarkshire (flexible working conditions apply- please speak with us!).

About you

You will be someone who thrives in a small, enthusiastic, and committed team. Your experience of working in the Third Sector or small organisations means you will be adaptable, can use your initiative and be confident with autonomous working. Using your experience in office and finance management, you can work under pressure and can multi-task with a range of competing priorities. You will have excellent organisational and self-motivation skills. You are committed to developing your skills further and passionate about lifelong learning.

You will be dedicated and compassionate when working with the Recovery Scotland team and with community members, families, volunteers, and external partners.

About Recovery Scotland

Recovery Scotland is a charity working with local and national partners to support and promote recovery from substance use by ensuring lived experience is visible, included and represented. We work with communities supporting a wide range of recovery focused activities and educational opportunities. We work within local and national guidelines promoting resilience and recovery with individuals, families, and communities.

Our work champions community membership, volunteering, self-management, and personal and professional development.

Working hours

The pattern of working hours is usually 09:00 to 17:00 Monday to Friday inclusive. We are happy to discuss flexible and hybrid working subject to office requirements.

In the role there will be a requirement to work occasional evenings to provide administrative support for Recovery Scotland’s Board of Directors and for the Annual General Meeting. Overtime is not paid for this evening work but time off in lieu may be taken.

Grade

The post is on Recovery Scotland’s spinal column points 16-19. Salary is £30,268- £32,969.