About the role

The role of the Facilities Administrator is to effectively facilitate property maintenance and related services. Maintain vehicle fleet and its administrative systems and support other departmental staff in related administrative tasks as and when required.

The key success areas are:

• Providing a professional, timely and proactive approach to ensure all properties, fleet and any equipment are updated, within lease and/or fit for purpose.
• Providing a diligent, helpful and organised manner when dealing with all Trust Team members

Working within the wider HR & Support Services team in a supportive and flexible environment, this facilities role will require an autonomous approach to working and will provide a real opportunity to make the role your own. The role holder will be required to assist in office based administrative tasks as part of the support services team.

About you

You will bring with you

• Experience of providing administrative support
• Experience of delivering customer service by telephone and email
• Ability to prioritise and ensure tasks are completed efficiently
• Highly Proficient in the use of MS Word, Excel and Outlook
• Knowledge of and experience gained from a Facilities role (desirable)

About us

For 60 years, the Scottish Wildlife Trust has worked with its members, partners and supporters in pursuit of its vision of healthy, resilient ecosystems across Scotland’s land and seas.

The Trust successfully champions the cause of wildlife through policy and campaigning work, demonstrates best practice through practical conservation and innovative partnerships, and inspires people to take positive action through its education and engagement activities. The Trust manages a network of around 120 wildlife reserves across Scotland and is a member of the UK-wide Wildlife Trusts movement.

The benefits

• Flexi time/Hybrid working
• Salary sacrifice Cycle to Work and pension schemes
• Weekly wellness hour
• Generous Sick pay allowance
• Enhanced maternity/paternity pay
• Training and Development focus

Teapot Trust, a registered charity (SC041885) that delivers art therapy to support children and young people living with chronic health conditions, seeks to appoint a Finance Officer.

The main responsibilities are:

• Managing day-to-day financial processes with robust controls – invoices, banking, payments, processing transactions through accounting software (currently Xero)
• Producing monthly management accounts
• Liaising with the charity’s accountants re: timely production of year-end accounts
• Analysis of historic trends to inform income and expenditure projections
• Managing budget planning with staff and the Finance Committee
• Liaison re: outsourced payroll
• Taking a lead in Finance meetings and contributing to Funding/Operations meetings
• Other finance-related/contractual admin is included in the role e.g. annual insurance renewal, office and equipment leases, managing the IT contract.

A full job description is available to download below.

We are recruiting – come and join Scottish Families!

We are seeking a Business Support Administrator (0.8-1.0 FTE) to provide a full range of business and administrative support to Scottish Families’ Board and staff team across the whole organisation.

The post is based at Edward House, Glasgow – Scottish Families’ national office. Staff work flexibly between home and office, but the post-holder is expected to work in the office at least two days a week. The post is a national support role and so involves occasional travel and very occasional out-of-hours working for meetings and events. The post is part of the Scottish Families’ staff team and is supervised by the CEO. The post is one of two business support posts within the organisation.

The post-holder will assist in the development, maintenance and implementation of organisational and office systems, including our Salesforce Customer Relationship Management (CRM) system and HR systems. Responsibilities include handling basic Salesforce administrative functions including user maintenance, modification of page layouts, generation of reports and dashboards, creation of new fields and other routine tasks, as well as supporting financial processing systems (including processing incoming invoices and raising outgoing invoices, financial record-keeping, petty cash-handling and reconciliation). The post provides secretariat support to the Scottish Families Board and Business Committee, including minute-taking, as well as business support across the Scottish Families team as appropriate, to support service delivery. The role also involves preparing high quality reports, presentation materials and other documents; assisting with event management; and providing administrative support for Scottish Families networks and meetings.

We are seeking applicants who have a minimum of SVQ Level 3 in Business Administration or a relevant discipline, or equivalent experience; with experience of the use and understanding of the Salesforce Platform (Customer Relationship Management [CRM] system); financial processing, systems and record keeping; managing corporate correspondence; office management; and event management. Knowledge of SAGE or a similar accounting package, along with awareness of issues for families affected by substance use, and an understanding of the voluntary sector are all an advantage. Applicants must have outstanding IT skills (including full range of Microsoft packages and Outlook 365 including Sharepoint); the ability to produce high quality reports, presentations and other documents; to work on their own initiative with excellent organisational skills, and to prioritise their workload. You must be able to deal appropriately with confidential and sensitive information, and work to a high standard with minimal supervision.

Looking for an opportunity to work for a flexible and family friendly organisation doing amazing work to support Scotland’s voluntary sector?

We are looking for a detail orientated and customer focused administrator to work across our busy payroll and recruitment service (goodmoves) teams. The successful candidate will play a vital role in ensuring the smooth daily operations of both teams, providing a seamless experience for our customers.

Part time hours and other flexible working options, including working from home for part of the week, will be fully considered. We encourage you to apply if you believe you meet most of the criteria in the person specification. We share our interview questions in advance. If you want to have a chat about the job or our flexible working approach, get in touch with us at recruitment@scvo.scot

SCVO is the membership organisation for the voluntary sector in Scotland and our mission is to champion the role of voluntary sector organisations in building a flourishing society and support them to do work that has a positive impact.