This vacancy has now closed

Services Administrator (Scotland)

  • Part time
  • £23,258 pro-rata
  • Edinburgh - Hybrid
  • Closing 15th October 2023


  • Advertised from 26th September 2023
  • 30 hrs per week.

Role

We are seeking an enthusiastic and committed office administrator to support the delivery and work of Adoption UK in Scotland working across its services and projects including FASD Hub Scotland, Foundations for Families and our families and communities services. Supporting day to day delivery through administrative support, following, managing and monitoring robust administrative systems, processes and procedures.

MAIN DUTIES AND RESPONSIBILITIES

  • Responsible for administrative duties to support the ongoing work and delivery of services including event/training administration, record keeping, managing and responding to emails and general administrative tasks.
  • Working alongside the Finance and Office co-ordinator, ensure that financial processes are adhered to.
  • Maintain systems and procedures, keeping electronic databases and internal records up to date – systems used include CRM systems and Microsoft Office 365 applications.
  • Undertake the administration of key meetings e.g., minute taking, keeping attendance records, maintaining membership lists etc.
  • Maintain case management policies, procedures, and systems.
  • Support the production and distribution of feedback surveys and member newsletters.
  • Assist and support with the collation of data and information to feed into monitoring and feedback reports to funders.
  • Take a lead role in ensuring the accuracy of data entered on to the organisations database, produce reports and work alongside managers, team members and colleagues across the organisations to make amendments, updates and implement system changes.

Application notes

Closing data for applications Midnight Sunday 15 October 2023.

Visit our website to find out more and apply.


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