This vacancy has now closed

Finance Officer

  • Part time
  • £24,000 pro-rata
  • Ayr
  • Closing 16th August 2021

  • Advertised from 28th July 2021
  • £12,000 for 2.5 day week


A perfect opportunity for a competent bookkeeper and financial administrator looking to work in an interesting environment.

Key objectives – the results of what you will do

  • Spending controlled:Providing timely and accurate budget information will help ensure the best possible cost control
  • Income maximised:Similarly, accurate analysis will help identify opportunities for, and track progress with, action to increase income
  • External reporting up to date:In addition to statutory reporting, clear and timely reports to a wide range of funders will be a key result of your work

Key responsibilities and skills – what you’ll do to get the results

  • Bookkeeping:Take the lead on using our accounting package and other systems to track all income and expenditure
  • Create & maintain systems:Working firstly to update and then to ensure compliance with internal systems to produce budgets, make purchases etc
  • Support the team:Training, cajoling and supporting other members of the team to use financial systems and understand reports
  • Administration:Assisting the General Manager with wider organisational administration and systems

Person specification

You will need to be able to work unsupervised on all bookkeeping tasks. So it would be preferable if you have or are currently studying towards, a professional accountancy qualification (e.g. IATI, ACCA ). Alternatively we’d expect you will need a minimum of 3 years’ experience in a similar role. You will be proficient in Sage Line 50 or a similar accountancy package so you could learn Sage quite quickly. You’ll also need to be proficient in Microsoft Office including intermediate or advanced Excel skills. There will be some internal systems to learn – including the ticketing system which you’ll need to become familiar with. So you will need to be able to learn new skills and work in an industry that has its own quirks and ways of doing things.

The role will be a challenging one, and will need you to work on your own initiative for much of the time. As a small organization going through some rapid change, not everything will be as calm and collected as we might hope. But for every challenge the work may present we will provide support. And like many people who have worked at The Gaiety over the last few years, you will have plenty of opportunities for personal development and progression.

The organisation

Ayr Gaiety Partnership is the charity and social enterprise that runs The Gaiety Theatre and an increasing range of producing, touring and creative engagement activity. While the theatre itself is almost 120 years old, the organization has been going for just over a decade – taking on the theatre eight years ago. We have always aspired to be much more than just a theatre building, with community-based activity very much part of what we do.

This is an exciting time to join the organization. Over the few months we’ll be restarting the successful live programme on our main stage, at the same time as building on the new impetus behind our creative engagement and producing activity. Coming out of the pandemic we are looking to move up a gear in every aspect of our work.

The job in more detail

The (new post of) Finance Officer will be a key step in the next stage of the organisation’s development. There will be a period of working with the General Manager to introduce and embed financial processes and controls that have sometimes been missing in the past due to limited staff resources. The tasks will be similar to roles in other organisations, including:

  • Reconciling and processing daily ticket desk (sales) returns.
  • Assisting in the preparation of external production settlement accounts.
  • Processing supplier invoices, cross referencing with purchase orders for accuracy and preparing and reconciling supplier statements
  • Processing customer invoices for group bookings, events and hires.
  • Ensuring appropriate authorisation for purchase orders
  • Preparing payment information.
  • Reconciling company bank accounts.
  • Monitoring customer and supplier accounts.
  • Processing staff expenses claims.
  • Assisting with quarterly VAT reconciliations.
  • Supporting the preparation of departmental reports and procedure documentation.
  • Supporting credit control as and when required to ensure timely customer payments.

Application notes

Please apply with cv and covering letter, by email to the General Manager, Sally Rennie by midnight on Monday 16th August.

If you’d like to discuss the post, contact Sally by email to fix up a phone call.

We believe that having people with different experience and interests makes a vibrant work place. So we welcome applications from people of all backgrounds. And we are of course an Equal Opportunities employer. (So we’ll also ask you to complete an equal opportunities form.)