- Advertised from 28th July 2021
- £12,000 for 2.5 day week
Role
A perfect opportunity for a competent bookkeeper and financial administrator looking to work in an interesting environment.
Key objectives – the results of what you will do
- Spending controlled:Providing timely and accurate budget information will help ensure the best possible cost control
- Income maximised:Similarly, accurate analysis will help identify opportunities for, and track progress with, action to increase income
- External reporting up to date:In addition to statutory reporting, clear and timely reports to a wide range of funders will be a key result of your work
Key responsibilities and skills – what you’ll do to get the results
- Bookkeeping:Take the lead on using our accounting package and other systems to track all income and expenditure
- Create & maintain systems:Working firstly to update and then to ensure compliance with internal systems to produce budgets, make purchases etc
- Support the team:Training, cajoling and supporting other members of the team to use financial systems and understand reports
- Administration:Assisting the General Manager with wider organisational administration and systems
Person specification
You will need to be able to work unsupervised on all bookkeeping tasks. So it would be preferable if you have or are currently studying towards, a professional accountancy qualification (e.g. IATI, ACCA ). Alternatively we’d expect you will need a minimum of 3 years’ experience in a similar role. You will be proficient in Sage Line 50 or a similar accountancy package so you could learn Sage quite quickly. You’ll also need to be proficient in Microsoft Office including intermediate or advanced Excel skills. There will be some internal systems to learn – including the ticketing system which you’ll need to become familiar with. So you will need to be able to learn new skills and work in an industry that has its own quirks and ways of doing things.
The role will be a challenging one, and will need you to work on your own initiative for much of the time. As a small organization going through some rapid change, not everything will be as calm and collected as we might hope. But for every challenge the work may present we will provide support. And like many people who have worked at The Gaiety over the last few years, you will have plenty of opportunities for personal development and progression.
The organisation
Ayr Gaiety Partnership is the charity and social enterprise that runs The Gaiety Theatre and an increasing range of producing, touring and creative engagement activity. While the theatre itself is almost 120 years old, the organization has been going for just over a decade – taking on the theatre eight years ago. We have always aspired to be much more than just a theatre building, with community-based activity very much part of what we do.
This is an exciting time to join the organization. Over the few months we’ll be restarting the successful live programme on our main stage, at the same time as building on the new impetus behind our creative engagement and producing activity. Coming out of the pandemic we are looking to move up a gear in every aspect of our work.
The job in more detail
The (new post of) Finance Officer will be a key step in the next stage of the organisation’s development. There will be a period of working with the General Manager to introduce and embed financial processes and controls that have sometimes been missing in the past due to limited staff resources. The tasks will be similar to roles in other organisations, including:
- Reconciling and processing daily ticket desk (sales) returns.
- Assisting in the preparation of external production settlement accounts.
- Processing supplier invoices, cross referencing with purchase orders for accuracy and preparing and reconciling supplier statements
- Processing customer invoices for group bookings, events and hires.
- Ensuring appropriate authorisation for purchase orders
- Preparing payment information.
- Reconciling company bank accounts.
- Monitoring customer and supplier accounts.
- Processing staff expenses claims.
- Assisting with quarterly VAT reconciliations.
- Supporting the preparation of departmental reports and procedure documentation.
- Supporting credit control as and when required to ensure timely customer payments.
Application notes
Please apply with cv and covering letter, by email to the General Manager, Sally Rennie sally.rennie@ayrgaiety.co.uk by midnight on Monday 16th August.
If you’d like to discuss the post, contact Sally by email to fix up a phone call.
We believe that having people with different experience and interests makes a vibrant work place. So we welcome applications from people of all backgrounds. And we are of course an Equal Opportunities employer. (So we’ll also ask you to complete an equal opportunities form.)
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Trusts and Foundations Coordinator
- Full time
- £29,888 – £32,602
- Hybrid: Edinburgh
- Closing 6th January 2025
Join our team as the Trusts and Foundations Coordinator, where you'll play a key role in helping to deliver National Galleries of Scotland’s ambition to grow funds raised from grant sources. This is a wonderful opportunity to build on your fundraising skills, while working in a highly supportive Development Team passionate about art.
You will have excellent research and organisational skills, strong written and verbal communication, and be proficient in analysing financial information for persuasive grant submissions.
You’ll be responsible for maintaining the list of prospects, monitoring opportunities and recording approaches and outcomes. You’ll also write proposals and steward relationships with Trusts and Foundations through regular communication, report writing, arranging visits and generally ensuring we meet the conditions of any funding received.
This post is part of a pilot strategy to grow NGS income. This post is initially on a 22-month fixed term contract, with the possibility of extension depending on the income levels achieved during the pilot. This offers an excellent opportunity for a results-driven individual to demonstrate their impact and contribute to shaping the success of this initiative.
Marketing & Communications Manager
- Full time
- £32,000
- Hybrid: Riddle’s Court, Edinburgh / Custom House, Leith (must be in one of the SHBT offices 3 days)
- Closing 13th January 2025
Scottish Historic Buildings Trust is excited to be recruiting for the role of Marketing & Communications Manager. The successful candidate will be responsible and accountable for the development and delivery of individual marketing and communication plans to promote every aspect of Trust activity to raise the profile of the Trust and develop key audiences. The role holder identifies new opportunities to engage with audiences and markets through promotional materials and creative campaigns including marketing across digital platforms, direct marketing, website development and public relations.
About Scottish Historic Buildings Trust
Scottish Historic Buildings Trust is a Charity and Building Preservation Trust with over 40 years’ experience saving derelict and redundant buildings throughout the whole of Scotland. Everyone has driven or walked past a forlorn and unloved historic building at some time. You may have wondered why it isn’t being used or why doesn’t someone do something with it? The answer is often complex and the solutions equally so. It takes a special group of people to identify a way forward and restore these buildings to the benefit of the community. SHBT is a dynamic and innovative charity that does just that and our Marketing & Communications Manager is key to our success.
Diversity
Scottish Historic Buildings Trust values the contribution of all our staff, whatever their background. Our recruitment decisions are based on fair, open processes, with appointment on merit. We welcome applications from everyone.
Further information
For an informal chat about the job, please contact Fiona Lawrence, Operations Manager, by email on fiona@shbt.org.uk
Scottish Historic Buildings Trust is excited to be recruiting for the role of Fundraising Officer. This is a new role which will contribute to our fundraising strategy over the next five years; working to create a new donor database, as well as launch in due course a new supporters’ scheme. Requiring creativity and ambition, we are keen to support the role holder with a training package and mentor, helping us shape the role and achieve realistic fundraising targets. This is an opportunity for someone keen to make a lasting contribution to one of Scotland’s leading heritage organisations.
Reporting to and working closely with the Director, you will contribute towards building our supporter base and developing fundraising income. Working closely with colleagues in Events, Communications and Marketing, you will maximise engagement with donors and voluntary income in support of our work as Scotland’s largest historic buildings preservation trust and our work across the country.
About Scottish Historic Buildings Trust
Scottish Historic Buildings Trust is a Charity and Building Preservation Trust with over 40 years’ experience saving derelict and redundant buildings throughout the whole of Scotland. Everyone has driven or walked past a forlorn and unloved historic building at some time. You may have wondered why it isn’t being used or why doesn’t someone do something with it? The answer is often complex and the solutions equally so. It takes a special group of people to identify a way forward and restore these buildings to the benefit of the community. SHBT is a dynamic and innovative charity that does just that and our Marketing & Communications Manager is key to our success.
Diversity
Scottish Historic Buildings Trust values the contribution of all our staff, whatever their background. Our recruitment decisions are based on fair, open processes, with appointment on merit. We welcome applications from everyone.
Further information
For an informal chat about the job, please contact Fiona Lawrence, Operations Manager, by email on fiona@shbt.org.uk
This is a senior post within The Scottish Civic Trust reporting to the Director.
Main purpose:
To oversee the day-to-day running of finance function with responsibility for all aspects of management accounting (including all necessary reconciliations), cash management, budgeting and forecasting, and administration of all payroll matters.
The post will provide support to the Director on finance matters ensuring that information and advice is available to support strategic decision making.
The Finance Manager will also be expected to contribute, and sometimes lead on, relationships with tenants within The Tobacco Merchant’s House and premises management.
Management of the Administration Officer is also a key aspect of this role.
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