To provide secretarial and administrative support to the CEO and to act as Board/Committee secretariat.
PRINCIPAL ACCOUNTABILITIES - This should describe the key areas of the job.
1. Provide secretarial and administrative services to the CEO as required.
2. Act as Secretary to the Charity and Commercial Boards (and Office Bearers when required), Board Committees (except Awards and Honours, and Salaries and Conditions of Service), General Meetings and distribute minutes to the relevant people. To ensure that notices and agendas for these meetings are distributed in an appropriate manner and timescale and to make the necessary arrangements for these meetings.
3. Maintain all Board records such as the database, correspondence from the CEO’s office, minutes, data protection documentation, register of interests, Trustee training and membership lists.
4. Act as minute taker at staff and Trustee investigation, disciplinary and grievance meetings.
5. Maintain personnel files and records, including organisational charts, job descriptions and senior management team annual leave and TOIL.
6. On behalf of the CEO, issue employment related documents such as offer letters, contracts of employment, pay instructions.
7. Maintain the Employee Handbook and Personnel Guidance System having been notified of content changes by the senior management team and/or employment law advisors.
8. Work with the organisation’s Health & Safety Officer to organise and resolve routine office repairs and facilities issues.
9. To provide administrative support to other senior managers for key projects (e.g. assistance with major fundraising events such as the charity’s annual Awards Dinner).
10. Carry out such other relevant duties as may reasonably be required from time to time.
To apply please send CV to:
Stuart Callison
St Andrew’s First Aid
St. Andrew’s House
48 Milton Street
Glasgow
G4 0HR
stuart.callison@standrewsfirstaid.org.uk
Closing date: Noon, on Friday 4th June