The RS Macdonald Charitable Trust is an independent charity which provides grants to registered charities who provide benefit to people living in Scotland. We support those charities to achieve their mission.

We are looking for a part-time Grants Administrator to join our small team, supporting our two Grants and Relationship Managers. The role will help with the administration of our grant applications and awards, using our Salesforce database. There will be regular contact with our volunteer assessors.

Job Description:

The Grants Administrator will:

• Support beneficiary charities to make applications for our grant funding
• Support our Grants and Relationship Managers
• Assist with ongoing grant management and record keeping

The Grants Administrator will be well organised, adaptable and approachable and help us provide grants which are meaningful and effective. The role will also assist with ongoing data management and record keeping.

We would like to hire someone with a good eye for detail, who is an effective communicator and who has an interest in the Scottish third sector.

Salary is £25,500 pro rata (based on 37.5 hour week) and benefits include 25 days annual leave per year. Core days for all staff are Tuesday and Thursday and so availability on those days are preferable.

The Rapid Re-accommodation Welcome Centre provides emergency accommodation with support to anyone who would otherwise be rough sleeping in Edinburgh. It will re-open in October 2024 and close in April 2025, and we are looking for Project Workers to cover a variety of shifts:

Day Shift Team Leader – 7:45 am to 8:00 pm (up to 39.375 hours per week)

Night Shift Team Leader – 7:45 pm to 8:00 am (up to 39.375 hours per week)

The Dayshift Team Leader role involves working 12-hour day shifts (seven on/seven off), overseeing volunteers and liaising with other agencies to identify suitable accommodations for each individual to move on to.

The Night Shift Team Leader role involves working continuous night shifts (seven nights on/seven nights off), overseeing volunteers and liaising with other support services.

Both Team Leaders will work closely with the Welcome Centre leadership team, with guests and volunteers. Good communication skills, along with problem-solving and decision-making, are essential.

The post is for 31 weeks beginning on Monday, 23 September 2024, with a training week (weekdays, 9:00 am – 5:00 pm). The project commences on Wednesday, 02 October 2024, and ends on Wednesday, 30 April 2025.

Successful applicants for this post will require membership in the PVG scheme.

As Bethany is a Christian organisation, this post carries an Occupational Requirement in line with Equality Act 2010. Applicants should have and be able to evidence an active Christian faith and commitment.

The Rapid Re-accommodation Welcome Centre provides emergency accommodation with support to anyone who would otherwise be rough sleeping in Edinburgh. It will re-open in October 2024 and close in April 2025, and we are looking for Project Workers to cover a variety of shifts:

• Dayshifts – 7:45 am to 8:00 pm with an hour break
• Nightshifts – 7:45 pm to 8:00 am with an hour break
• Twilight shifts – 6:00 pm to midnight or 7:45 pm to midnight

The role involves working 12-hour day shifts (usually seven on/seven off), and responsibilities include:

• Working alongside partner agencies to build support plans for individuals who are staying at the centre to help move guests on to more long-term accommodation
• Providing advice and information to guests, particularly on housing issues
• Ensuring premises are prepared for the reception of guests, monitoring admissions, signing in new guests
• Supervising guest areas and ensuring that there is order and cleanliness
• Conducting welfare checks

We are looking for candidates with the following knowledge, skills and experience:

• Experience working with vulnerable and homeless people
• An understanding of mental health and addiction issues
• Ability to deal appropriately with challenging behaviour
• An SVQ level 3 in Care/Promoting Independence or equivalent is desirable
• Administrative skills and experience in the use of Microsoft Office packages, especially Word, Excel and Outlook
• Excellent interpersonal skills
• Flexibility to respond to a changing environment
• Ability to maintain clear & accurate records

The post is for 31 weeks beginning on Monday, 23 September 2024, with a training week (weekdays, 9:00 am – 5:00 pm). The project commences on Wednesday, 02 October 2024, and ends on Wednesday, 30 April 2025.

Successful applicants for this post will require membership in the PVG scheme.

As Bethany is a Christian organisation this post carries an Occupational Requirement in line with Equality Act 2010. Applicants should have and be able to evidence an active Christian faith and commitment.

Reporting Relationship

The Fundraising Manager reports to the Director of Operations

Overall Purpose

To lead on the raising and developing of funds to enable the work of Edinburgh City Mission.

Occupational requirement

Edinburgh City Mission is committed to sharing the Christian gospel with the people of Edinburgh. It is essential that every member of the team personally own, communicate and implement the aims and objectives of the Mission, sharing the Mission’s core beliefs and values to the public. Therefore, there is a requirement for the post-holder to be a committed Christian.

Way of working: you are expected to:

• Actively participate in the life of the Edinburgh City Mission team.
• Act in a professional manner at all times.
• Work in accordance with the Aims and Values of Edinburgh City Mission.

Job Details:

Line management:

• Line management of the Fundraising, Policy and Advocacy Officer
• Oversee, guide and assist the Fundraising, Policy and Advocacy Officer as they develop and lead on individual, community and corporate fundraising initiatives.
• Identify and undertake relevant training for the Fundraising Team

General Fundraising and Development:

• Set goals, targets & deadlines for the department.
• Oversee departmental budget.
• Create and develop the organisational fundraising strategy.
• Research and suggest systems that will help with fundraising.
• Lead on development and implementation of an organizational CRM.
• Work alongside Mission Strengtheners to identify story-telling opportunities that can be shared with a range of current and potential donors.
• Continually develop and update a compelling case for support.
• Communicate with the wider team, encouraging them to act as fundraising ambassadors for the organization under the mindset that we are all fundraisers.

Trusts and Grants:

• Develop and manage a pipeline of trust and foundations by researching, identifying, and prioritising appropriate funders.
• Maintain our database of existing Trusts, Foundations and special funds.
• Create high quality applications, proposals and funding bids on behalf of Edinburgh City Mission
• Liaise directly with Trusts, Foundations and special funds, managing current relationships with grant-making bodies and pro-actively developing relationships with prospective funders.
• Monitor outcomes and deliver on reporting requirements
• Keep an up-to-date and accurate record of grants from Trusts, Foundations and special funds.
• Schedule future applications according to the requirements of Trusts, Foundations, etc.
• Work with Finance to track funds and note and restricted income.
• Delegate smaller trusts and grant work to the Fundraising, Policy and Advocacy Officer as required.

Events:

• Develop and deliver annual thanksgiving event.
• Create and deliver any other future fundraising events for Edinburgh City Mission.
• Attend at least four City Vision prayer meetings a year, to share and pray with supporters.

Churches:

• Oversee and develop work with wider team to develop a church giving strategy

Legacy:

• Oversee and develop work with wider team to develop a legacy strategy

Impact Report:

• Assist the Fundraising, Policy and Advocacy Officer on all areas of impact report creation alongside the Impact Team including:
• Develop material to communicate with the team on the purpose and basis of our data gathering.
• Onboard new staff members on the purpose of data collection and reporting and share Edinburgh City Mission’s processes.
• Work with Mission Strengtheners to develop a theory of change and data collection processes that will suit their ministry, meeting with them to create changes when needed
• Laise with volunteers who assist with data input and analysis.
• Encourage staff members in their data collection and analysis throughout the year.
• Work with the Fundraising, Policy and Advocacy Officer and Communications Manager to create, write, edit and distribute the final Impact Report.
• Work alongside all members of staff and trustees to attain their contributions and feedback on the impact report.
• Facilitate the collection of stories from our guests, staff and partners for the impact report.

Changes to the above may be made by your Line Manager, with prior notice, in discussion with you.

Personal Skills and Attributes

Essential

• Evidence of an infectious and growing personal faith in Jesus
• Proven track record in fundraising or a similar role
• Evidence of strong written and verbal communication skills
• Strategically minded with the ability to plan according to current trends
• Evidence of drive and initiative, creating engaging ideas to drive projects forward
• Reliable, well-organised and able to prioritise well
• Experience of preparing funding applications to Trusts and
• Foundations
• Experience of creating and delivering fundraising events
• Ability to nurture strong relationships and influence others
• Ability to set and work to goals without immediate supervision
• Excellent presentation skills
• Excellent IT skills - particularly Excel, MS Office and databases
• Active involvement in a local church and City Mission team life

Desirable

• Experience of leading a Fundraising Team
• Experience of engaging with churches in a fundraising capacity
• Experience of stewarding and growing legacy donations
• Experience with CRM software
• Previous line management experience, with the ability to encourage and equip individuals
• Ability to create data gathering methods and interpret results