Assistant Administrator
- Part time
- £19,479 – £23,809 pro-rata
- Edinburgh
- Closing 4th August 2023
- Advertised from 21st July 2023
- 21 hours per week (flexible to meet the needs of the post). £19479 - £23809 per annum for full time, pro rata for 21 hours £11687 – £14285.
Role
Overview:
To work as part of the administration and central services team base at OPFS HQ to provide administrative support for OPFS HQ, and local services, by accurately, and efficiently, contributing to the operations of OPFS. The postholder will report to the Chief Operating Officer with day-to-day mentoring and support provided by the OPFS Administrator.
The postholder will be expected to operate in line with our values which are:
Justice, Equity, Trust, Collaboration and Compassion.
Specific Duties Include:
General Administration: Record and distribute incoming and outgoing mail, electronic and hard copy, filing, word processing, mail merge, reception duties, booking external meeting space, placing orders for stationery, equipment, and other office items. Keeping an itinerary of IT equipment, including location, and dealing with repairs and faults thar arise. Provide support for HQ based services.
Meeting Room: Provide an efficient and effective setting up and clearing away of audio-visual equipment, refreshments, organising catering if required, and other items for meetings and ensuring rooms used are cleared and ready for further use.
Personnel Admin: Inputting and auditing data within Salesforce HR database, SharePoint, and other systems. Creating, updating, and archiving manual and electronic personnel files. Recording absence records and producing quarterly reports. Archiving files including scanning and shredding. Order ID cards. Collating annual leave data. Regular audits and updates of staff contacts list. Preparing staff letters for contract changes.
Recruitment: Assist in the preparation of dissemination of recruitment packs and advertisements. Distribute recruitment documentation as requested by potential applicants. Record, anonymise, monitor, and collate job applications.
AGM/Conference/Events and Training: Assist in the organisation and administration of events and training.
Health and Safety: Act as a designated Fire Warden. Recording and testing Fire Alarm on a weekly basis. Act as a First Aider. (Training will be supplied).
Personal Specifications
Essential
- Qualifications: Relevant qualification to HNC level or equivalent relevant experience.
- Demonstrable experience of working in a busy office
- Excellent IT skills and good working knowledge of Microsoft systems
- Self-motivated
- Good organisational skills
- Good interpersonal and communication skills
- Commitment to continuous professional development
Desirable
- Previous experience of Salesforce input and reporting and SharePoint
- Experience of working in the Third Sector
- Understanding of single parent challenges
Terms & Conditions
- Period of appointment: Permanent. Confirmation of appointment is subject to satisfactory completion of a 3-month probationary period, and references.
- Hours of work: 21 hours per week
- Salary: OPFS scale points 7 – 11, £19479 - £23809 per annum for full time, pro rata for 21 hours £11687 – £14285.
- Holidays: Holiday entitlement of 5.6 weeks per annum pro rata for part time.
- Pension: You will be auto enrolled from your start date. OPFS pays 7% of your salary and you pay a minimum of 3%.
- Training and support and supervision: You will receive induction training and frequent support in the first three months. Thereafter you will receive monthly individual support and supervision. Regular team meetings will be held, and staff have access to internal and external training.
- Equal Opportunities and Family Friendly Employment: OPFS aims to be an equal opportunity and family friendly employer. OPFS has Investors in People Silver status.
The role description is a broad picture of the post at the time of preparation. It is not an exhaustive list of all possible duties, and it is recognised that roles change and evolve over time.
Application notes
For further information and to apply, please click here.
Recruitment timetable 2023: Closing date Friday 4th August, interviews week commencing 14th August.
The Yard is an award-winning charity that runs adventure play services for children with disabilities and/or additional support needs and their families across Scotland.
We are seeking an experienced HR Manager who is passionate about driving positive change at The Yard. You will bring the expertise and gravitas to influence and support senior leadership on HR and cultural initiatives.
About the role:
Some of your key responsibilities will include:
• Ensuring The Yard maintains the roles, skills and experience to deliver on its strategic priorities
• Measure employee engagement and agree action plans to develop and improve organisational culture
• Ensuring our recruitment policies and processes embody our values and enable us to recruit people with the skills and qualities to meet our goals
• Developing and managing our renumeration policy
About you:
This job is for you if you have:
• Proven experience of HR management
• Can lead by example, fostering a culture of trust and respect
• Excellent communication and relationship building skills
• Ability to develop HR strategies aligning with our strategic plan
If our ethos inspires you and you are eager to bring your knowledge and experience to a team that is deeply committed to our purpose, we would love to have you on board.
If you would like to discuss the role with our Director of Resources, please let us know and we can arrange a call.
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- Management Board
- Unpaid
- Hybrid: Scotland (Quarterly Board meetings online annual get together central belt)
- Closing 26th January 2026
Volunteer Chair and Treasurer (Trustees) – Help Dads Rock Support Dads and Families across Scotland
Dads Rock is a fast-growing, dynamic Scottish charity with a clear vision: Children thrive when Dads thrive. We are looking for passionate and experienced individuals to join our Board of Trustees.
We are currently recruiting for two key volunteer leadership roles:
- Chair: To provide strategic direction and ensure strong governance as we expand our services across Scotland.
- Treasurer: To utilise your financial expertise in overseeing our financial viability, budgets, and compliance. Experience in a finance role is highly valued.
This is a fantastic opportunity to contribute your skills to a critical mission with a low time commitment (approx. 2-3 hours per month) and a high societal impact.
Permanent and Freelance Therapists
- Part time
- £45,047 pro-rata
- On site: Within 60 mile radius of our office 111 Oxgangs Road N, Edinburgh, EH14 1ED
- Closing 5th January 2026
We are looking for a permanent therapist and a freelancer to join our Therapy Centre Team. We are open to considering a range of accredited therapists - art, music, drama, filial, play. If you are an experienced therapist with skills in working with children individually and in groups, we’d like to hear from you.
Scottish Adoption and Fostering is an established voluntary sector provider of specialist adoption services. We have built our reputation on the delivery of high quality and innovative services based on best practice. This is an exciting time to join the Agency as we expand our work to include a mainstream fostering service.
The permanent role is for 18 hours a week and will involve some travel to work with children and families within a 60-mile radius of our Edinburgh Office. We want to take a flexible approach so if there are therapists who can commit to a set number of hours a week that are fewer than 18 hours we would love to hear from you.
The freelance role is primarily to work with families in Glasgow and the West of Scotland, again we are flexible and could vary the number of hours for the right candidate.
Administration Officer
- Part time
- £30,000 pro-rata
- On site: Glasgow (plus working in our satellite office in Kilmarnock considered after 6 months)
- Closing 7th January 2026
Family Mediation West provides support to families affected by separation, divorce, and conflict. We have premises in Glasgow and Kilmarnock allowing us to offer services across the West of Scotland. We are affiliated to Relationship Scotland, who support a national network of 21 local service providers for individuals, couples and families experiencing relationship breakdown. The values and the standards of the organisation help to ensure effective support can be provided to help families through difficult times.
We are seeking an administrator, with experience, to support a broad range of administration tasks within a family conciliation service. Full support and training will be given for this role within both the service provisions well as all our operational systems. FM West operations largely deal with service users, their family solicitors, and the Scottish Court system. The role may suit a candidate well that has experience of administration within a legal, charity, social work, or child services background. There is full training on operations available, and the opportunity to work alongside our current administrators who will provide personalised 1-2-1 on the job support to the successful candidate.
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