Are you known for your exceptional organisational skills and your ability to deliver first class support?

This is a unique opportunity to join SCIAF as an Administrative Assistant. By providing administrative assistance across teams, you will play a vital role in supporting the team who manage our development programmes overseas.

About SCIAF

SCIAF is the official overseas aid and development agency of the Catholic Church in Scotland. Our mission is to enable the poorest to lift themselves out of poverty and work together to protect our common home, help people recover from disaster, and inspire people in Scotland to put their faith into action. SCIAF works in partnership with local and church organisations, supporting communities across Africa, Asia, Latin America and the Middle East, to bring about lasting change. We reach out to those in need, regardless of age, race or religion and believe in supporting the whole person, including their spiritual wellbeing, political voice, cultural and community life.

The Role

As a member of the Central Services team, you will contribute to the achievement of SCIAF’s vision and mission by providing administrative support across the organisation but predominately to the Integral Human Development department and by providing excellent customer care to SCIAF’s supporters prominently by telephone and occasionally by email.

Who we’re looking for

The successful candidate will be a self-starter with strong administration skills who can work autonomously, take ownership of projects and tasks, and consistently show initiative in moving them forward. Also essential to the role is a hands-on team player, willing to get stuck in. Previous experience of call handling will be a major advantage, as is experience of making domestic and international travel arrangements. You will have a can-do attitude and have a flexible approach to your role.

Safeguarding

SCIAF undertakes to ensure that all staff, volunteers and relevant others, whose work might involve contact with children and vulnerable adults, will have completed additional recruitment procedures and have obtained a satisfactory PVG Check from Disclosure Scotland. All staff are required to adhere to a Code of Conduct which specifies the attitudes and behaviour that all staff are expected to maintain.

Core areas of responsibility:

• Book all receipts and payments of funds and upload all invoices on to our accounts package;
• Manage all regular monthly and annual donations;
• Notify the Director of all grants and donations received.
• Work with external accountant ensuring they have all information needed in time for preparation of management accounts and the annual accounts and annual financial returns.
• Provide all documents required to independent examiner to allow them to complete the annual audit.
• Manage relationship with independent examiner and respond to any enquiries raised;
• Contribute to budgeting process and monitoring of income and expenditure actuals against budgets.
• Provide updates and information for the Director and Chair as required;
• Manage all transfers of funds to partner organisations overseas.
• Manage savings and current account and timely transfers from savings to current to meet scheduled outgoings.
• Maintain our database, ‘donorfy’, on which all donation income is recorded.
• Manage relationships with landlord, contractors and suppliers
• Work closely with Appeal Manager to record all donation sources
• Manage annual due diligence requirements with bank
• Ensure efficient maintenance of all financial records including filing on shared folders.
• Other duties as required.

You will be entitled to five weeks (pro-rata’d) paid leave and time off in lieu for hours worked at weekend or evening meetings/events.

There will be a three month probationary period.

PERSON SPECIFICATION:

It is essential that the Finance and Administration Manager:

• Has some financial experience
• Is able to work effectively on their own
• Is able to work effectively as part of a small, geographically dispersed staff team, and with trustees
• Is able to work effectively and sensitively with staff in partner organisations overseas
• Takes pride in the quality of the work they produce
• Is numerate and accurate, with experience of collaborative working.
• Understands the importance of meeting deadlines and of compliance with Board and statutory requirements
• Knows when to ask for help
• Is committed to Firefly, its mission, its partners and the children and young people it helps.

It is desirable that the postholder:

• Has experience of Xero or another widely used accounts package such as Quickbooks or Sage. Training in Xero will be given.
• Has experience of using a CRM for the input and management of data. Training in Donorfy will be given.
• Has experience of book-keeping.

We are looking for a Law Director!

DIWC is looking for a Law Director to come and join us on our Board of Directors.

If you have experience and knowledge of the Scottish legal system, or charity law, we want to hear from you.

Along with experience in law we are keen to hear from women who are passionate about equality, want to break down barriers to social, economic and political engagement, and would like the opportunity to contribute to the strategic direction of DIWC.

About Dundee International Women’s Centre (DIWC)

The Centre has been supporting isolated and disadvantaged women, particularly those from Black and Minority Ethnic communities, since 1969. We hold groups promoting health and social wellbeing, skills-based classes, English classes, SQA training and Employability classes, as well as running a social enterprise childcare service.

If you are passionate about making the difference in women’s lives and have experience of legal systems and particularly charity law, please come and join us.

Time Commitment

The time commitment for this role can be up to 8 hours per month. This consists of attending Board Meetings on the first Monday of each month which usually last 2 hours in the early evening. These meetings alternate between in person in the centre and online on TEAMS. Board sub-committee meetings also take place outside of monthly board meetings, and are less frequent.

In addition to attending meetings, time would be required to read and study all papers and reports in advance of meetings along with attending an annual AGM.