Introduction

The Society is looking for a new Fellowship and Administration Officer to help grow our flourishing global network and support our busy programme of public and Fellows-only events.

Job Description

The Fellowship and Administration Officer is the main point of contact for Society Fellows, applicants and general enquiries. They administer and update records in the Society’s database and support the delivery of the Society’s annual programme of in-person, online and hybrid events. They also undertake general office administration.

Role: Fellowship and Administration Officer, full-time, permanent.

Location: All staff are required to work from the Society’s office at the National Museum of Scotland in Edinburgh at least 40% of their working week. Employees starting in a new role will be required to work from the office more regularly in the first few weeks.

Reports to: Fellowship and Development Manager.

Probation: There will be a probationary period during which time your skills and suitability for the post will be assessed.

Main Responsibilities

• Main point of contact for Society Fellows, prospective Fellows and general enquiries by telephone, email, letters and in-person

• Supports the membership journey from application through to election

• Contributes to the administration of the Society’s database

• Contributes to the delivery of the Society’s programme of events

• Undertakes general office administration

Person Specification

Requirements – essential

• Demonstrable experience of working independently and flexibly in a busy office for a membership-based organisation or similar

• Demonstrable experience supporting the delivery of successful events (e.g. venue hire, liaising with speakers, and arranging travel and accommodation)

• Excellent organisational and time-management skills with ability to prioritise workload to meet deadlines and to work on own initiative

• IT literate, particularly with regards to membership databases, Office 365, Zoom, Eventbrite and Mailchimp, and open to learning new digital skills

• Excellent written and verbal communication skills

• High standard of accuracy with close attention to detail

• Strong problem-solving skills

• Ability to work flexibly, including occasional weekend and out-of-hours work

Requirements – desirable

• Experience of MS Dynamics-based membership databases

• Experience of website content and event management systems

• Video recording and editing skills

• Strong relationship-building skills

Main Tasks

Fellowship

• Main point of contact with Society Fellows, prospective Fellows and general enquiries by telephone, email, letters and in-person

• Assists with application, membership and subscription queries, processes Fellowship applications and sends welcome packs to new Fellows

• Assists Fellows with website login access and event bookings

• Administers and updates database records and provides reports from the database (e.g. mailing lists for sending the Newsletter and other printed items to Fellows)

Administration

• General office administration, including meeting room bookings, arranging travel and accommodation for Trustees, printing meeting papers and mailings

• Monitors the Society’s main email inboxes (events@, fellowship@, info@), responding to queries or forwarding to others as appropriate

• Assists the Finance Manager with Standing Orders, Direct Debits and Gift Aid, and various mailings

• Supports operational delivery of Society events, including Eventbrite, venue hire, liaising with speakers, and arranging travel and accommodation

• Attends Society events, helps run the tech desk to livestream and record events, and helps with editing and uploading of video recordings as required (training will be provided)

• Contributes to internal quarterly reports on Fellowship and events

• Processes merchandise orders

• Other reasonable tasks as required and mutually agreed with Line Manager

Welcoming over 160,000 visitors each year, Almond Valley is a much-loved family attraction and heritage charity of purpose, anchored in the community and reaching a wonderfully diverse audience who are drawn to the simple, joyful appeal of our extraordinary heritage centre. We celebrate the value of heritage through the power of play, igniting curiosity, fun and meaningful interaction for all ages with our past, present, and future.

We have recently implemented a new, bold and ambitious year master plan that sets out to transform the way in which our visitors connect and engage with the heritage in our care. We aim to find inventive and imaginative ways to explore the innovation and human endeavor of our past to inspire a better future.

Over the next 5 years we will emerge as a dynamic, resilient, sustainable and relevant cultural beacon for the region; a valued sanctuary for learning and discovery, welcoming the broadest possible audience.

Want to be a part of an organisation that prioritises positive impact? Why not join us?

We’re looking for a talented enthusiastic Assistant Manager to help lead our Visitor Services team to bring this vision to life.

Museums Galleries Scotland (MGS) is the National Development Body for Scotland’s museums and galleries. We support a sector of 449 museums and galleries, through strategic investment, workforce development, advice and advocacy. We are a forward facing and inclusive organisation, committed to the ongoing development of a positive culture for our team.

We are recruiting a Capacity Programme Assistant who will work with the Senior Capacity Programme Manager and Capacity Programme Officer in the Museum Development team to facilitate delivery of a new capacity-building programme designed to support Scotland’s museums to become more resilient organisations in line with the strategy for Scotland’s Museums and Galleries Strategy.

The strategy provides a framework for the sector and MGS to work to ensure the future relevance and resilience of the sector. It centres around three thematic strands of Connection, Resilience and Workforce.

The Programme Assistant provides administration support for projects and programmes in the new Capacity Programme.

This will include administration for training courses and events, including managing bookings and participant requirements. The Programme Assistant will be involved in collecting and maintaining programme data which will be required for programme evaluation. The post holder will communicate via email and telephone with a range of people from the museum sector and external partners as part of the capacity programme team.

CHARTS (Culture, Heritage and Arts Assembly, Argyll and Isles) is seeking a reliable, detail-oriented Finance and Administration Assistant (Part-Time). This role is essential to the smooth running of CHARTS’ daily operations and financial processes, supporting our dynamic work across the creative, cultural, and heritage sectors in Argyll and Bute. The role is remote, with occasional in-person meetings.

You’ll report to the Head of Finance and contribute to a supportive and collaborative working environment.

Summary of the Role

The successful candidate will be required to:

• Maintain credit control procedures.
• Assist with reconciliations and financial reporting.
• Support budget monitoring and finance report preparation.
• Liaise with external accountant on payroll, VAT, and year-end accounts.
• Ensure compliance with financial policies.
• Provide admin support to the Director and team (scheduling, documents, correspondence).
• Maintain administrative systems and databases.
• Coordinate Board/committee meetings (papers, minutes, logistics).
• Support data protection and information governance compliance.

Who We're Looking For

Essential Skills and Experience:

• Experience in a finance/admin role.
• Attention to detail and good numeracy.
• Strong time management and ability to work independently.
• Confident with Microsoft Office (especially Excel, Word, Outlook).
• Good communication skills and a collaborative approach to working in a team.

Download the full job description here to learn more about the role, including full responsibilities and essential criteria.

This is an exceptional opportunity to play a key role in the conservation of the city’s rich heritage through developing sensitive and practical solutions to support the transition of historic buildings located in the Old and New Towns of Edinburgh World Heritage Site (WHS) towards net-zero and to adapt them to climate change.

We are looking for an Energy Retrofit and Adaptation Specialist to deliver innovative energy retrofit and adaptation pilot projects which preserve the historic and architectural significance of these buildings. The role involves conducting targeted research, producing and disseminating guidance on reducing carbon emissions of historic buildings and improving their resilience against the impacts of climate change.

This is a rare opportunity, at an exciting time for the organisation, to play a key role in our leading Climate Emergency Programme, working with skilled and passionate staff, Trustees, communities and partners.

Click here to read the full job description.

About Edinburgh World Heritage

Edinburgh World Heritage is an independent charity dedicated to ensuring that our World Heritage status is a dynamic force that benefits everyone – those who live, work or study in the city, and those who visit.

Edinburgh is a unique place – steeped in history, with iconic topography and stunning historic buildings and public spaces. The ‘Old and New Towns of Edinburgh’ was designated as a World Heritage Site by UNESCO in 1995.

Our mission is to connect people to their heritage. We work in partnership with Historic Environment Scotland and the City of Edinburgh Council to ensure that the management and conservation of the WHS preserves it for future generations to enjoy.

We do this through distributing grants and working with partners to deliver active conservation of historic buildings, conservation and creative interpretation of historic public spaces, developing solutions and guidance through our new Climate Emergency Programme and engaging people directly with the rich heritage of their city.

For more information on Edinburgh World Heritage, please visit our website at ewh.org.uk.

What We Offer

· 25 days annual leave plus 10 public holidays

· 8% employer pension contribution

· Flexible and hybrid working (min 2 days in the office)

· Historic office just off the Royal Mile

Our Commitment to Equality, Diversity and Inclusion

We are an equal opportunities employer and we are committed to building an inclusive workplace where everyone is treated fairly, equitably and respectfully.

Research shows that underrepresented groups apply only if they fully meet the criteria in a job description. We are committed to levelling the playing field, and we encourage anyone from any background to apply even if they don’t tick every box.

We believe flexibility is important, and we’re happy to chat to you about flexible and remote working.

Please note:

• The staff team work a minimum of 2 days per week in the office (currently Monday and Thursday).

If you need any flexibility or adjustments in our interview process - to help set you up for success - then please let us know too.

We're looking for a passionate community activity worker with experience of working with the over-55s, understanding of the challenges this group faces, and the drive to provide services that make a difference.

Hibernian Community Foundation is the charitable arm of Hibernian Football Club. We use the power of football to improve lives. Our strategic priority is to improve the physical and mental health of people from low-income households. We do this by providing community meals (1,000 each month), organising social, wellbeing and fitness activities from our Community Hub (450 people every month), and organising football sessions for people of all ages and abilities (700 participating weekly).

We are a team of 15, working with 40 sessional staff and 150 volunteers, based in an office and a dedicated Community Hub within Easter Road Stadium. We raise funds for our programmes from grant makers, companies, and by organising fundraising events and appeals. We also operate as a social enterprise, generating income from pay-to-play football sessions to give everyone in the community the opportunity to play.

Roles and Responsibilities

• Design, promote and deliver wellbeing and physical health events and activities for over 55s, targeting those
• Build a network of over 55s and older people’s groups, charities and agencies.
• Involve older people in all aspects of the design and delivery of events and activities, from concept to evaluation.
• Set up and coordinate activities with the aim of maximising use of HCF’s Community Hub
• Recruit volunteers to assist and, if appropriate, lead on delivery; manage a pool of volunteers.
• Assist older people in the community to understand the services available in the local community and how these can be accessed.
• Actively promote the activities and sessions on offer with Hibernian Community Foundation to people in the surrounding area.
• Contribute to the ongoing monitoring information, evaluation and development of the programme, designing appropriate methods to capture and record information.

Key Relationships

• Head of Community Development (line manager) and team members
• Key personnel in Hibernian FC
• Volunteers supporting the work of the Foundation
• Community groups

Knowledge, Skills & Experience

Essential

• An understanding of the impact of loneliness and self-isolation on wellbeing and health.
• Knowledge of games, sports, arts & crafts activity suitable for group participation.
• Able to motivate people and encourage participation, including in the design and development of programmes and activities.
• Strong communication skills, enabling partnerships with other organisations.
• Passionate about offering superior services and want to make a difference.
• A team player who engages well with partners, participants and colleagues.
• Experience of report writing, budgeting and making funding applications. We use Office 365 and would expect you to be comfortable using Word, Excel, Outlook and Teams.
• This post is subject to a Disclosure Scotland PVG check.

Desirable

• Awareness of third sector community services in Edinburgh.
• Knowledge of delivering community mental health services.
• Experience of recruiting and working with volunteers.
• Experience of devising measures to capture project outcomes.
• Full UK driving licence.

Working pattern

Three days/week, days to be agreed with the successful candidate and to include Mondays. Occasional flexibility to work on other days to support specific events, including some out-of-hours working, will be required.

Hillwood Community Trust (HCT) is a charity based organisation working within the Greater Pollok Area since 1999. They have worked tirelessly to install a full sized all weather 4G synthetic pitch with floodlights and recently opened a purpose built community hub which not only has 4 changing rooms it also has a moderate community space and kitchen.

This post has been funded by The National Lottery Community Fund (TNL) to support developing and sustaining a minimum of 2 community based activities

The Community Development Worker will play a key role in supporting and empowering local communities to drive positive. The ideal candidate will work closely with local residents, organisations, and key stakeholders to identify community needs, develop initiatives, and provide services that promote sustainable community growth.

The Work Room is seeking a Digital and Communications Lead. We are looking for a creative, organised and responsive person to join our team. This is one of two, new part-time roles that we are currently recruiting – the other being the Artists Programme Producer role. These new roles will help us better support our expanding artists community and future plans.

This role will lead on digital engagement and communications to deliver our mission to support a sustainable environment for independent dance artists; enabling them to make high quality, thoughtful and pioneering dance for diverse contexts at home and internationally.

This role is for someone with a creative approach to shaping our digital communications and managing the systems that support these. You will bring a passion for utilising our existing platforms and an eye for implementing new approaches. You will manage and innovate our social and communication channels and your influence will improve the visual impact of everything we produce.

The role is based on 3 days /21 hours a week and there is the potential for flexibility in this with the potential for the total annual hours to be worked in a configuration that suits the organisation and the post-holder, enabling them to have concentrated periods to undertake other work or projects outwith The Work Room.

Glesga Roasters is a ministry of Bishopbriggs Community Church (‘BCC’), a vibrant church placing hospitality at the heart of its ethos and its welcome. Glesga Roasters is situated within the church building coffee shop and plays a key role in the church engaging with the local community. It also provides opportunities for skills development for young people and some vulnerable groups.

The role will oversee the operations of the coffee shop and the roasters ensuring we deliver a quality service to customers and excellent support to our volunteers and participants. The Manager will be responsible for ensuring Glesga Roasters remains financially viable, but more importantly, remains focussed on the vision and mission of the ministry and of the church.

We are seeking an individual with vision, passion, and a calling for the role, who will show enthusiasm and encouragement to volunteers and customers on a daily basis. We are looking for an individual who can see the potential in others and can create a safe space for people to thrive. The nature of this role is such that there is a Genuine Occupational Requirement for the successful applicant to be a committed Christian (Part 1 of Schedule 9 to the Equality Act 2010).