Would you like to join us during a period of transformational change? Join us in transforming our Hospice! We need your property and facilities expertise to help improve our building.

About us

The Ayrshire Hospice is finishing our “once in a lifetime” Capital Build project, which will ensure that we are prepared to meet the needs of our community to provide palliative and end of life care for future generations. Everything we do is about making today matter and our patients and family's voices are at the heart of all we do.

Upon the much-anticipated move back “home”, we are looking for someone to help support the smooth running of this exceptional and technical building as well as our entire estate. You will be expected to liaise with all departments across our organisation to anticipate any challenges and opportunities. Problem solving is key to this role, with our support, you’ll be well versed in the inner workings of the building, correcting commons faults, or being able to escalate to the appropriate team members.

About the Role

Reporting to the Head of Facilities and Property Management, you will support the day to day smooth running of our Hospice buildings.

Through regular checks you’ll ensure that all fire, health & safety, and security requirements are maintained, always to the highest standards. Actively following, and exhibiting our values of being kind and compassionate, honest and inclusive at each and every interaction with our patients, families, staff, volunteers and visitors.

We will ask you to take huge pride in providing information on all aspects of the building, with expert guidance and in a manner appropriate to each individual. You will be a natural ‘organiser’, you thrive supporting others and you are adept at managing a variety of sometimes conflicting priorities. Your attitude and approach are always fresh; no matter how many times an issue has been presented to you, you will ensure first class customer service.

About You

You are passionate about facilities management and delivering a great service, showing flair and the natural ability to project a positive and friendly image. You are highly motivated and possess an immense sense of pride in your work; you're enthusiastic about delivering high-quality work in line with various regulatory standards. You have a positive “can do” attitude to solving problems in a professional and courteous manner

A strong team player with great communication skills and you are well organised and punctual with an eagle eye for detail.

You want to be part of a team that works hard, supports each other and where our values are at the heart of all we do making a difference to the environment for our patients and their families and our staff and volunteers.

Job Summary

The Ayrshire Hospice is ambitiously developing its main site, and this development will support major organisational change, modernising service delivery for the benefit of staff, patients, carers and the public.

To enable us to be a modern, inclusive employer - the environment in which our staff work is fundamental to our success, providing effective space to deliver services and good working conditions, ensuring staff are safe, can work effortlessly and effectively

The Ayrshire Hospice is therefore seeking an individual to fill the position of Technical Support Supervisor, who, working with the Head of Facilities and Property Management and the facilities team, will enable this to happen.

The Technical Support Supervisor will report directly to the Head of Facilities & Property Management and will assist in the delivery of a responsive and effective facilities management service.

The individual will have a good knowledge of facilities management, preferably in a health care setting, and will have experience of conducting general repairs. They will also have the skills necessary to diagnose and co-ordinate the corrective actions required on all aspects of; mechanical, electrical, plumbing, and HVAC (heating, ventilation and air conditioning) systems to ensure optimal operating results.

The successful candidate will support the planning and implementation of the organisation’s policies and procedures, including the day-to-day operations of the facilities portfolio. The successful candidates will manage facilities staff duties, liaising with contractors, hospice staff and volunteers, ensuring that health and safety policies and procedures are followed.

As a member of the Hospice team, you will be working in a clinical end of life care environment always putting the patients' needs first, despite conflicting priorities.

The Ayrshire Hospice is a values-based organisation, and the values of kindness, compassion, honesty and inclusiveness underpin the work undertaken by all staff and volunteers. The Technical Support Supervisor must demonstrate alignment with our values and a focus on the delivery of excellent services for patients and families.

The Royal College of General Practitioners is the largest membership organisation solely for GPs in the United Kingdom. Founded in 1952, it has over 54,000 members who are committed to improving patient care for the 1 million that visit their family doctor every day.

We are recruiting an organised and professional Executive Administrator to provide comprehensive and effective administration support to the Officers of RCGP Scotland.

We are looking for someone with exceptional organisational skills, attention to detail and a can-do attitude. You will have previous experience of providing high level and complex administrative support as well as executive diary management and travel booking. You will also have experience of working in a busy office environment to tight deadlines. This is a fast-paced role with regular competing demands, so the ability to manage your time effectively and prioritise your workload is essential.

The role will work closely with the Head of RCGP Scotland and the Policy & Public Affairs Manager to support the work of the Chair and Deputy Chair of RCGP Scotland. You will be the first point of contact for all queries relating to RCGP Scotland Officers and will ensure that incoming correspondence is addressed promptly, decisions are progressed and are actioned appropriately in a timely manner. You will arrange internal and external meetings, book catering, travel and accommodation as required and accompany the Officers to meetings, taking minutes as required.

This role will involve hybrid working with a minimum of two working days in the Edinburgh office in the city centre. We offer flexible working hours Monday to Friday.

If you’re enthusiastic, driven, and want a role where you can really make a difference to the organisation and your own career, we want to hear from you. You will be joining a vibrant and supportive team, and the College offers excellent terms and conditions.

Please download the Candidate Pack with the Job Description for the full list of responsibilities, as well as the knowledge, skills and experience required for the role.

We are looking for an experienced Finance Officer to join our Team.

This post will be responsible for the management and maintenance of Crossroads financial systems and providing administrative support for Crossroads. The postholder will also work closely with the Charity manager to optimise Crossroads’ financial strategy, ensure continued financial sustainability and the smooth running of the organisation.

Are you interested in being part of a small team in an organisation that plays a vital role in the democratic process?

We are looking for a person to join our team who will play a key role in supporting the Electoral Commission's work in Scotland during an exciting time for Scottish democracy. You will be a good communicator who can respond quickly to a range of queries from our stakeholders. You will enjoy supporting the rest of the team and thrive on carrying out a variety of tasks.

Who we are

The Electoral Commission is the independent body which oversees elections and regulates political finance in the UK. We work to promote public confidence in the democratic process and ensure its integrity.

We oversee all areas of work relating to electoral events that take place in Scotland. This includes the annual household canvass of electors, elections to the Scottish Parliament and local government elections along with elections to the UK Parliament.

We work closely with a wide range of stakeholders including the Scottish and UK governments, local authorities, partner organisations and political parties. We focus on the issues that affect Scotland and ensure that views of these stakeholders are represented in our work.

Who we are looking for

You will be proactive and enthusiastic about working with stakeholders and delivering outcomes to meet our objectives.

You will also be self-motivated to progress your own projects and responsibilities, and a team player who is happy to support the work of others and contribute across the organisation.

We are looking for a candidate who is engaged and effective and who will keep others informed about their area of work.

Experience of elections would be useful; however, we will also accept applications which exhibit relevant transferable skills and experience.

The role

As a Scotland Support Officer, you will play a key role in supporting all areas of the Commission’s work in Scotland. Some of your responsibilities will be to:

• Provide first line advice and guidance to elections staff, political parties, candidates and agents and non-party campaigners in Scotland.
• Support the team with maintaining stakeholder relationships between the Scotland office and key partners including schools, youth groups, civil society organisations and local authorities.
• Support with the development of education materials and voter engagement resources in line with the learning and partnership strategies.
• Utilise different channels to communicate our work to key stakeholders including social media.
• Provide secretariat support to meetings with external stakeholders.

Working at the Electoral Commission

The Electoral Commission offers excellent terms and conditions, including flexible working hours, and the opportunity to join the Civil Service pension arrangements (dependent on scheme rules) which include a valuable range of benefits.

We want to attract the broadest range of talented people who are passionate about democracy. The more diverse our workforce, the better we can adapt to and reflect the needs of society. We welcome applications from all backgrounds and as a staff member, you will become part of an inclusive culture, where you will have the opportunity to achieve your full potential and enhance your career through learning and development.

PURPOSE OF THE ROLE

To provide support and assistance to the Dundee Women’s Aid team to enable the best possible service to be provided to service users.

KEY TASKS & RESPONSIBILITIES

• Welcome women and children into refuge accommodation and carry out the admission process including explaining the occupancy agreement as well as the rules and conditions of stay.
• Provide an induction to new residents on the heating system, security of the premises and electrical equipment.
• Where appropriate assist women in refuge with the completion of forms, etc.
• Clean and prepare refuge properties for occupation by service users. This can include moving furniture, working at heights and some manual handling.
• Carry out weekly checks of refuge accommodation for Health & Safety purposes and ensure that flats are properly maintained.
• Report all welfare concerns to the appropriate manager.
• Arrange and coordinate any necessary refuge repairs with the necessary tradesmen.
• Respond to ad hoc Health and Safety checks including CCTV.
• Arrange and assist with routine Health and Safety inspections from outside agencies.
• Maintain and check periodically the inventory of furnishings, bedding, crockery, kitchen utensils, etc pertinent to each flat and arrange to repair or replace items where necessary.
• Complete minor DIY repairs and maintenance tasks including painting and decorating and building flat pack furniture.
• Ensure all refuge resources and stock are replenished, accessible and stored in a tidy manner.
• Assist in the update of refuge information packs for refuge properties.
• Contribute to team meetings and work plans.
• There may be a requirement to work outwith normal working hours on occasions.
• The post holder is required to travel extensively throughout Dundee. It is a requirement of the post holder to hold a full driving licence and have access to a vehicle with insurance cover for business use. Please note, applicants who do not meet this criteria will not be shortlisted.

We are looking for an enthusiastic and skilled administrator who will support Presbytery, playing a key role in ensuring that its administrative business is conducted smoothly and efficiently and, working with colleagues and Presbytery members, that the information and support needs of committees and congregations are met.

Flexibility, creativity and a willingness to share and experiment will all be vital. High-level administrative experience and good IT skills are essential, as are excellent interpersonal and communication skills. Some evening working will be required.

This is a fixed term role for 3 years from the date of appointment.

We are looking for someone with excellent administrative experience to support the implementa-tion of a robust system of safeguarding training throughout the Presbytery and to help ensure a Safe Church for all.

With your experience in developing and implementing processes and procedures, you will be able to work on your own initiative, use your problem-solving skills and work collaboratively with colleagues and volunteers.

The role is 10 hours per week which can be worked flexibly with some evening and weekend work required.

The Astley Ainslie Community Trust is a charity working to achieve community ownership of the Astley Ainslie hospital in Edinburgh when the NHS vacate the site. We have 750 local members, and a wider community of people interested in the future of the site.

We are looking for someone to help with the Trust’s day-to-day administrative functions including managing our communication channels (email, Facebook, Twitter/X, Instagram), updating our website, handling membership queries and the day-to-day accounts of the organization.

Key service requirements:

• Secretary to the Trustees - organizing agendas, scheduling meetings, taking and distributing minutes
• Communications - email, Twitter/X, Instagram, Facebook, Website
• Membership administration
• Accounts administration.

We are looking for a person who will be:

• Well organized and familiar with modern communication platforms (Squarespace, MailChimp, Facebook, X, Instagram).
• Familiar with the requirements of working on a self-employed basis (eg covering own tax and insurance etc) and perhaps with a portfolio of similar contracts.
• Comfortable engaging with volunteers and members of the public.

We would expect provision of these services to occupy approximately 15 hours per month for which we are offering £400 per month on a rolling basis.

Edinburgh Pentlands Parish Church of Scotland is looking for a part time Administrative Assistant to augment the team in the Church Office. The successful applicant will work closely with the Church Secretary to provide administrative support to the ministry team, volunteers and members of the church community.

The newly united Edinburgh Pentlands Parish Church comprises buildings in Colinton and Juniper Green, neighbouring villages on the Water of Leith in South-West Edinburgh. The church is outward looking with strong community links and a vibrant community café – The Swing Café – open 5 days per week. The Administrative Assistant will join a small team committed to engaging positively with the public, providing pastoral support and managing excellent facilities which are used by the wider community.

Person Specification – the successful applicant will have:

• excellent communication skills
• an ability to work collaboratively with both staff and volunteers
• Strong IT skills and be fully proficient in the use of the Microsoft office suite
• Resourcefulness, ability to use initiative, and to be proactive to seek out information
• Ability to update website and social media, or willingness to learn

This is a permanent part time post starting from a mutually agreed date in early 2025 and with an 8 hour working week. The salary will be £5200 per annum with an annual review. The exact weekly working pattern is negotiable but should be spread over at least 2 days of the week (Tuesday-Friday). Options can be discussed at the interview for the post.

Further information about Edinburgh Pentland Parish Church can be found on our website; edinburghpentlands.church which is currently being refreshed to reflect the newly united congregation

More details of the role are provided in the Job Description below.

Do you share our determination to address the inequalities arising from childhood abuse or neglect in care in Scotland?

Are you someone that enjoys a fast paced, varied role?

Organised and with an eye for detail, you will provide admin support to a busy Support Coordination team. Your role is to ensure frontline staff have up-to-date information about services that people we work with need and provide administrative support in relation to new registrations, purchase of services and goods, making sure that purchases/ contracting decisions follow procedures and recording requirements.

You will join a warm, supportive team that strives to continually improve our work on behalf of the people we work with.

Future Pathways encourages all staff to maintain a healthy work-life balance. Hours can be worked flexibly in accordance with the needs of the service.

The role is based at our Glasgow office. There is scope for occasional home working. In the future, periodic travel may be required across Scotland.