We have a long history of working with children and families in West Lothian and are a busy and developing resource. We offer a range of support including Family Group Decision Making, Support to Kinship families, as well as building a new approach to help children and young people affected by poor mental health and emotional distress. Children 1st along with partners in West Lothian Health and Social Care share a determination to act upon the recommendations from The Independent Care Review and deliver The Promise to children and young people. We are also determined that the full incorporation of the UNCRC means that children will have their rights respected in all areas of their lives and will have a real say in the way they are supported. We have a small and friendly team with a base in Bathgate and are looking for an administrator who will underpin the support and commitment we offer to children, young people and their families.

What kind of person will make a good Administrator for Children 1st?

• will possess excellent administrative, IT and financial skills to support the work of Children 1st
• provide a front-line reception service, as the first point of contact to external visitors and telephone callers, answering questions and responding to queries using own initiative as appropriate to ensure a relational and responsive service is provided
• ability to maintain diaries, schedule and coordinate meetings and appointments
• able to record, process and analyse data
• a cool head and clear minded at times of pressure
• thinks it’s a privilege to work for and on behalf of children and families and
• is kind and compassionate and places people at the heart of their work

Above all else, the most important thing to us is that you are someone that will support the team who are doing the right thing for children and their families at every turn.

Base

You will be office based in Bathgate, West Lothian Wellbeing Hub. Our core hours are Monday-Friday 9am – 5pm.

Further Information

This a fixed term, part time post of 21 hours per week, funded initially until 31 March 2023.

Scottish Huntington’s Association is the only organisation in Scotland to exclusively support individuals, and their families, whose lives are impacted by Huntington’s disease (HD). Recognised as one of the world leaders in Huntington’s disease care, we are looking for an experienced administration worker to join our team.

Providing support to the Senior Huntington’s Disease Specialist (SHDS) in our Highland Service, the part-time Admin /Resource Worker role has a key role to play in the HD Specialist team which provides care management, specialist assessment and regular emotional support to individuals, and their families, throughout the Highlands. The specialist service works in partnership with, and provides training and education to, local Health and Social Care teams, professionals and voluntary agencies involved in all aspects of Huntington’s disease care.

Scottish Huntington’s Association invites applications from experienced administration workers with excellent communication, IT and interpersonal skills. The right candidate will have a competence of using databases and spreadsheets and have a working knowledge of NHS IT applications and audio typing. You will be able to carry out basic budgetary tasks, manage HD Specialist diaries and take minutes of team meetings. We are looking for someone who is enthusiastic, motivated and takes great pride in the work they carry out.

We are includem

An established Scottish charity helping children, young people and families in challenging circumstances to transform their lives by providing intensive, bespoke support.

Our model of support is based upon building solid relationships of trust. Through this approach we are able to help children and young people to make positive life choices and progress towards the type of future they want to live.

Includem would be nothing without its people. We have over 100 brilliant and dedicated colleagues working across Scotland to provide the support young people need to make positive changes in their lives, and inspire a more hopeful future for young people, their families, and communities.

What does the role involve?

You will work as part of the Support Services Team to deliver high quality administrative support to the organisation, providing an effective and accurate service that will meet the needs and demands of the various functions within includem. The role requires you to be the first point of contact for the organisation including answering the Helpline available to the young people and families we support and directing these calls to the appropriate staff member. You will be expected to work independently and as part of a team both at home and in a busy office environment.

Main duties and responsibilities:

• Answering the includem helpline and business phone lines in a polite and professional manner and directing these calls to the appropriate person.

• Providing a front of house service that conveys our professional image to both internal and external stakeholders

• Ensuring adequate supplies such as stationery, cleaning materials and other office supplies are kept up-to-date

• Confidently using database systems to accurately input and extract data

• Maintenance and input of our internal database ensuring it is both up to date and accurate and when required to produce information in a professional format for both internal and external stakeholders

• Monitor and audit spend associated with staff expenses and check submissions in line with internal and external audit requirements

• Actively participate at a local and organisational level in improving and developing services and systems

Skills & Experience

• Experience of administrative work in a busy office environment

• Relevant experience in answering telephone calls and providing a professional front of house service.

• Excellent IT Skills with proficiency in the use of Microsoft Office including Word, Excel and Outlook

• The ability to react sensitively and confidentially to the client group and the ability to deal with confidential matters in a sensitive and discreet manner

• The ability to organise and prioritise workload and to work on own initiative at times, but also well as part of a team.

• Good self and time management skills

• Evidence of strong communication and interpersonal skills to support working with internal colleagues, service users and external agencies.

• An adaptable and flexible approach to hours of work and duties

• Committed to self-development

• Educated to SVQ Level 2 in Business & Administration, or equivalent

We value our Team - benefits include:

• A full and robust training and induction programme

• Holiday entitlement of 28 days rising to 31 with length of service and 9 public holidays

• Enhanced Employer Pension Contributions

• Free Confidential Employee Counselling Service

• Access to Mental Health First Aiders across the organisation

• Company Mobile Phone and Laptop

• Scottish Council for Voluntary Organisations Credit Union

• Discounted holidays and associated benefits

• Access to discounts for charity workers which includes gym memberships, high street shops, online retailers, travel, insurance

• Flexible and agile working and Family friendly policies

If you would like more information regarding this role, please contact us on 0141 427 0523 to arrange an informal chat with the Business Support Manager or contact emma.hyndman@includem.co.uk

CIS is looking for an Administrator with previous experience of providing administrative support in a charity setting and in supporting a wide range of administrative roles including basic financial administration. The person needs to be organised, able to work well with others in a small team and be committed to a human rights ethos and to CIS’s values.

We will guarantee an interview to anyone with lived experience of the asylum system who fulfils the essential criteria of the person specification.

The aim of this post is to provide administrative support to the Chief Executive and to the Finance Officer, to ensure the smooth running of the administrative systems within the organisation.

Community InfoSource has secured funding, from The Robertson Trust and Volant Charitable Trust for this post. The post is for 21 hours a week for a year, from December 2022 and thereafter subject to funding.

Responsible to: CIS Chief Executive

Main Purpose:

The postholders will usually be the first person of contact and be the liaison person between all those contacting the Beacons for a variety of reasons and linking them to the wider staff team. They will also be responsible for the overall operation and administration, ensuring the premises are opened, welcoming and operating as intended while supporting the wider team.

These posts will join an already established team and will be locality based in one of our 4 Beacons situated throughout South Lanarkshire, the post holder will be expected to cover other Beacons when required.

We are looking for an Executive Assistant to perform a variety of high standard administrative tasks to support the executive team at includem. The role will require, amongst other tasks, diary management, making travel arrangements and preparing a variety of reports.

Key to your success will be an expectation that you are well-organised, have great time management skills, with lots of common sense and to work independently. In doing this, you will contribute to the efficiency of our organisation by providing personalised and timely support to executive members, enabling the organisation to better support the children, young people and families with whom we work.

Main duties and responsibilities:

• Provide comprehensive administrative support for up to 5 executives including scheduling meetings

• Booking travel and accommodation

• Act as point of contact among executives, employees, clients and other external partners

• Screen incoming calls and distribute correspondence to colleagues as appropriate

• Effectively take minutes during meetings

• Provide timely information to our executive team, Board and external stake holders

• Format information for internal and external communications - memos, emails, presentations and reports • Manage information flow in a timely and accurate manner • Perform any ad hoc duties as requested by your manager to contribute to support executive members at Includem

Additional Information

There may be an occasional requirement to travel to other includem offices.

Jordanhill Parish Church is a Church of Scotland congregation in a residential area of Glasgow. The church is, under normal circumstances, the focal point for various community activities. As well as providing worship experiences during the week and weekend our church is a hub of activity and is used by a range of organisations every day of the week and most evenings.

We are looking for a committed, friendly, people-person to come and join our team. The purpose of the role is to support the smooth administration of the church and to be a welcoming and friendly face to all who visit and use the church. The successful candidate will ensure good communication between the congregation of the church, the staff and those who use our buildings.

The role will include clerical and administrative functions, communicating on a day-to-day basis in person on the telephone with a range of people, including the Minister, church members and office bearers, and members of the community. It will also involve supporting Committee Conveners operating within agreed procedures to deal with matters concerning property maintenance and the letting of Church Halls to a range of users.

This position requires a professional and organised attitude, excellent interpersonal skills and an ability to work in an ever-changing environment, where multi-tasking, sound decision making, self-motivation and discretion are essential.

The post requires 24 hours per week during school term time, with a reduced commitment of 16 hours per week during school holidays. The number of days per week and hours per day are negotiable.

Salary: £14000. Remuneration will be reviewed annually in January.

Do you want to help us transform lives through reading and writing? We are looking for an efficient administrator who can balance multiple priorities to join our Writing Communities team.

Scottish Book Trust is a national charity that believes books, reading and writing have the power to change lives. A love of reading inspires creativity, improves employment opportunities, mental health and wellbeing and is one of the most effective ways to help break the poverty cycle. We work towards a Scotland where everyone has an equal opportunity to thrive through literacy.

Scottish Book Trust’s Writing Communities programme supports writers at all stages of their careers with advice, professional development opportunities, bursaries and mentoring.

The Writing Communities Administrator provides efficient administration to support the smooth running of the Writing Communities programme working across two main strands - the Writer Development programme and the Live Literature programme. The Live Literature programme is a national initiative that works with an extensive range of partner organisations to allow the people of Scotland to meet and engage with authors, playwrights, poets, storytellers and illustrators. The Writer Development programme includes the New Writers Awards, Ignite Fellowship and the Next Chapter Award.

The role also provides support more generally across the Writing Communities programme, as required.

More information can be found in the attached job description and application form or on our website (psandgs.org.uk/jobs) but we hope the following extract is helpful.

If you have attention to detail, good experience in facilities and buildings management and want to be part of a supportive, fun-loving and hard-working team in Scotland’s capital, please read on!

The key objective is to oversee the maintenance and safe day-to-day running of Ps & Gs buildings – the Church, and offices at 10 and 12 Broughton Street and 40 York Place. The facilities are required to be managed in line with the church’s vision and strategy and the requirements of the Scottish Episcopal Church (SEC) and the relevant Health & Safety authorities.

Overview

1. To ensure a safe, secure and comfortable environment in Ps & Gs facilities
2. To manage and supervise the facilities team
3. To develop and oversee a preventative maintenance plan
4. To have oversight of budgets relating to facilities, fabric and maintenance
5. To ensure compliance with Health & Safety policies and procedures
6. To be responsible for cleanliness, hygiene and waste management
7. To have oversight of service contract management and external contractors
8. To play a key role in facilities development and improvement projects
9. To collaborate with the property manager on matters of health & safety and buildings infrastructure

People are at the heart of who we are and what we do. Day-by-day, person-to-person, we tailor what we offer to what people need. We’re here to provide consistent, friendly and informed support so that people can explore options and take ‘the next step’ towards a positive future. We welcome people with a wide range of skills and experiences to our team – including those who have lived through homelessness. To make a difference we need to work flexibly, with everyday-leadership, humour and a ‘can do’ spirit. We want to make it easy, make it right, and make it happen – not only for the people we support, but also for each other. Our #OneTeam ethos is core to who we are, and it means caring for and supporting each other regardless of our role, service or location. This is how we roll. We want people who share these values to join us and become a part of the Simon Community Scotland family.

Aims of The Managed Alcohol Programme (MAP) Glasgow :

To provide a new unique type of Housing Support service for Scotland to match the unmet needs of alcohol dependent rough sleepers including 10 homeless men in Glasgow. The service will provide unique personalised care and housing support in specially designed accommodation. We will develop a multi agency HUB collaborating with specialist inreach services. Our new trauma informed approach will seek to engage and enable recovery. We aim to support residents to live a life off the streets facilitating controlled alcohol consumption reducing harm and promoting healthier, happier living, preventing premature deaths and improving community connectivity.

Job Summary

This MAP Health Support Worker role is to provide the highest quality care and housing support that is strength and asset based. You will help develop a highly personalised trauma informed harm reduction programme which will be shaped by each individual. Uniquely your role will involve working as part of a multidisciplinary team and directly with external Nursing and healthcare professionals monitoring harm, intoxication levels and helping administering planned quantities of alcohol to residents. You will jointly screen, assess, review and record each service user journey. This will involve key working and leadership in developing group work activities and connecting with community assets.

Job Purpose

MAP Health Support Workers will play a critical role in developing professional relationships with each complex service user. Building trusting open honest relationships will be essential to our unique service delivery. You will provide dynamic flexible support with care and compassion. You will often be the first point of contact celebrating happy moments and dealing with crises, incidents, keeping everyone safe and secure. A key part of the role will be early identification of health risks, potential conflicts, providing harm reduction advice and information.

Personal Leadership and Coaching skills will be required as part of a one team approach. All Support workers will have key working responsibility for each individual. You will be both life coach and recovery champion. A key purpose of this role will be to record accurately our support and recovery plans on our cloud based Database each time updating personal plans enabling residents to set SMART goals supporting users to realise their full potential.

You will support and enable residents and empower them to take control over their own lives providing the right level of intervention to reduce harm and provide a safe and secure home for life. Your support will be based on positive relationships and trauma informed care principles. You will as part of the team develop a whole person approach, reducing poverty by maximising income and providing energetic support and advice to meet service users needs.

This will include encouraging improvements in lifestyle, health and personal care, developing community links, supporting researchers, partners and residents to reduce the harm associated with their homelessness and alcohol/drug consumption. You will enable service users to access their alcohol responsibly minimising harms supporting them to regularly access their beverage of choice within agreed limits within an agreed timeframe, preventing withdrawal and promoting personalised recovery.

You will report to the MAP Service Lead and work in harmony with volunteers, recovery champions, partners and collaborators, and will look outwardly to develop your practice area in partnership with the multidisciplinary team using SCS training resources. Continued professional development is a key aspect of your own personal responsibilities as part of the MAP team.