Are you looking for a role in which you will help to improve the lives of families in your community and beyond? One that encourages you to share your expertise, build new skills and feel valued by colleagues, clients and the organisation you work for?

We are looking for a part-time Admin/Resource Worker to join our Fife service.

This is an exciting time to join Scottish Huntington’s Association with the launch of Standing Tall: A Strategy For Growth 2023 - 28 to transform the care and support of Huntington’s families.

It follows two years of expansion in specialist teams, increased funding, a rise in media engagement, growth in parliamentary support for our work, and the success of our ground-breaking Dance 100 events.

Providing support to the Huntington’s Disease Specialist team in our Fife Service, the part-time Admin/Resource Worker has a key role to play in the specialist team which provides care management, specialist assessment and regular emotional support to individuals, and their families, throughout Fife. The service works in partnership with, and provides training and education to, local Health and Social Care teams, professionals and voluntary agencies involved in all aspects of Huntington’s disease care.

We invite applications from candidates with administration experience and excellent communication, IT and interpersonal skills. You will be competent in using databases and spreadsheets and have working knowledge of NHS IT applications and audio typing. You will also be able to carry out basic budgetary tasks, manage the HD Specialist team’s diary and take minutes of team meetings.

We are looking for someone who is enthusiastic, motivated and takes great pride in the work they do.

About Scottish Huntington’s Association

People impacted by Huntington’s disease need specialist services to cope with a severe and complex disease, the impact on families and a lack of awareness amongst health and social care providers and the wider public.

Scottish Huntington’s Association is the only charity in the country exclusively dedicated to providing expert and personalised support for those impacted by Huntington’s disease.

Our personalised support reduces unnecessary hospital admissions, supports carers and other family members; lowers household poverty; and alleviates wellbeing risks to children and young people living in Huntington’s families.

We are commissioned by NHS Boards and Health and Social Care Partnerships throughout the country to share our expertise with front line staff and build support for improved services and higher standards of care for every family impacted by this devastating disease.

About Huntington’s disease

Huntington’s disease is caused by an inherited faulty gene that damages the brain over time. People with the disease can eventually lose the ability to walk, talk, eat, drink and care for themselves, requiring specialist support from those who understand the condition.

The disease is genetic, meaning it is passed down from one generation to the next. It therefore impacts entire families over generations rather than individuals alone. Anyone with a parent who has Huntington’s has a 50% risk of inheriting the condition from them.

Around 800 people in Scotland are living with the symptoms of Huntington’s disease right now. A further 3200 are estimated to be at risk of developing Huntington’s disease as a result of inheriting the faulty gene.

What we offer

• Generous annual leave entitlement
• Increasing annual leave days to recognise long service (after 5 years)
• Contribution pension scheme
• Regular supervision

Role and Responsibilities

Weekly:

• Managing data entry, monitoring and reporting data necessary for grant reporting; providing reports and analysis to the Project Coordinator
• Keep foodbank paperwork up to date and relevant.
• Shred confidential paperwork.
• Send thank you letters to supporters
• Check and respond to emails and Facebook messages.
• Keep volunteer records up to date.

As required:

• Prepare agenda for management meetings and send to the Foodbank Co-ordinator, before circulating to the management group.
• Prepare minutes at foodbank planning meetings and circulate to the management group, within 1 week, after the meeting takes place.
• Set up refreshments for meetings and groups.
• Create new forms, spreadsheets or documents to ensure the foodbank and advice service runs as efficiently as possible.
• Develop flyers, posters and promotional materials for use by the foodbank.
• Recommend new technologies that will make the work of the foodbank and advice service more streamlined and safer.
• Produce quarterly volunteers and supporter's newsletter.
• Oversee and supply the needs of volunteers, such as lanyards, uniform and equipment.
• Ensure rotas for volunteers are completed & communicated in a timely manner.
• Update all social media sharing, in conjunction with the social media volunteer.
• Keep foodbank publicity up to date.
• Assist in the set-up of Foodbank activities.
• Ordering stationary, promotional and office supplies as required by the foodbank
• Provide support to the Treasurer and other members of the Management Group.
• Monitor Health & Safety practices and ensure that all recording is kept up to date, such as fire alarm testing, emergency lighting tests, PAT tests etc
• Work under the direction of the Project Manager on new initiatives. And undertake any other reasonable tasks at a commensurate level as requested by the Foodbank Project Coordinator.
• Every 6 months/Annually:
• Carry out Risk Assessments for new activities.
• Ensure that a fire drill is carried out at least twice a year. (Bring this to the attention of the management group in January and August each year)
• Keep all Church of Scotland and Foodbank policies and procedures are up to date and clearly displayed.

Full job description is available to download below.

Introduction

The Wynd Centre, Paisley has been in existence for over forty years as the mission and outreach centre of Oakshaw Trinity Church. Its purpose is to provide outreach to the local community of all faiths and none in both Paisley, and the surrounding areas.

Our Centre fulfils this role by providing Counselling Services and also accommodation for local community groups. It has an auditorium used for various types of functions and entertainment. There is also office space that is available to rent for either short or longer term use.

The Centre has been presented with the Queen’s Award for Voluntary Services.

The Opportunity

The Development & Administration Officer is responsible to the Board of Directors (the Board)

The Development & Administration Officer has a responsibility for employees and budgets and is accountable to the Board of Directors for the implementation of vision, strategy, priorities and policy as determined by the Board and the administrative requirements of Oakshaw Trinity Church. With an instruction from the Board of Directors to reach a balanced budget by 2027, the Development & Administration Officer will play a pivotal role in delivering this, ensuring that the Centre’s resources (human, financial, and material) are aligned to support a sustainable presence. The Development & Administration Officer holds a crucial role in creating and sustaining the conditions in which growth is possible.