Job Summary

The Office Admin Manager post will be to work closely with Service Manger by providing support for the effective operation of our Charity, (Deaf Services Lanarkshire).

We deliver community services, including professional interpreting, training and translation services. This role oversees administrative systems, supports staff and volunteers, coordinates interpreting and training services and social activities and helps ensure the organisation operates efficiently, ethically, and in line with its charitable mission.

Due to the communication need of the Charity Hybrid working is not an option .

The Office Admin Manager will report to the Service Manager in the first instance, thereafter the Board of Trustees.

Key Responsibilities

Office & Administrative Operations

• Manage day-to-day office operations for the charity
• Maintain administrative procedures, records, and filing systems
• Handle incoming calls, emails, and general inquiries
• Support leadership with scheduling, correspondence, and reporting
• Ensure smooth communication across teams, interpreters, and volunteers

Interpreting Service Co-ordination

• Assist with scheduling interpreters for community, medical, legal, and social service assignments
• Maintain interpreter and volunteer interpreter databases
• Communicate assignments, policies, and updates clearly and promptly
• Track completed assignments for reporting, billing, or grant purposes

Client, Community & Stakeholder Support

• Act as a point of contact for service users, partner organisations, and funders
• Coordinate service documentation and confirmations
• Support service quality, accessibility, and community engagement goals
• Support Service Managerat Public Community Events promoting the Charity

Financial & Grant Support

• Assist with invoicing, expense tracking, and bookkeeping using the Xero System
• Assist Service Manager – with budgets and project proposals and management.
• Support donation records and administrative grant documentation
• Manage office supplies and service-related resources

Compliance, Safeguarding & Confidentiality

• Support Service Managerto ensure compliance with charity regulations, contracts, and ethical standards
• Maintain confidentiality of service users, interpreters, and staff
• Support Service Managerto ensure safeguarding, data protection, and audit requirements

Employee Support and Management

• Supervision of Volunteers
• Support Service Mangerto prepare for 6-weekly staff meetings/updates
• Support Service Managerto identify any Issues and review staff training
• Support Service Managerand QS Co-Ordinator in terms of Service Delivery and planning.
• Support Service Managerto ensure adherence to HR and Health and Safety policies and procedures, as well as sickness and absence management and ensure 6monthly/annual updates are completed.

Essential Skills & Qualifications Required

• Experience in office management, non-profit administration, or a similar role
• Strong organisational, time-management, and multitasking skills
• Excellent communication and interpersonal abilities
• High level of discretion and professionalism
• Proficiency in office software and database systems and has experience of digital accounting systems (Xero) or equivalent
• Qualified to Higher level in English (SCQF Level 6) or equivalent

Desired Qualifications

• Familiarity with interpreting or language services
• Knowledge of grant reporting or funder requirements
• Qualified to BSL Level 3 or above or from the D/deaf Community
• Experience working with diverse communities

Working closely with the small team at SIDA, this post will promote the work of SIDA through the provision of high-quality digital communication to our members, external stakeholders and the general public, and provide logistical, digital and administrative support for a range of member events including our annual conferences.

The Communications and Events Coordinator will develop engaging content for use across SIDA’s digital platforms, including the SIDA Member Hub, and be proactive in finding new ways to share messages and reach a wider audience.

The post will contribute to a variety of projects and initiatives, and a willingness to collaborate and work closely and flexibly with colleagues is essential.

About Scotland's International Development Alliance

Scotland’s International Development Alliance is the membership body for everyone committed to creating a fairer world, free from poverty, injustice and environmental threats.

Our work facilitates connections in global development to improve impact and effectiveness for a range of actors including public sector bodies, third sector and international NGOs, private companies, universities and charitable trusts.

Our network has a uniquely global reach, with members working in more than 100 countries with a wide range of specialisms. We exist to improve the capacity, influence and effectiveness of those working on global development connected to Scotland through providing opportunities for networking, debate, training and promotion of good practice. We help members share their skills and learn from each other’s best practice to boost effectiveness of our members and their partners

SIDA has excellent working terms including a 4 day week working pattern.

Safeguarding Commitment

SIDA is committed to safeguarding and protecting the people we serve and work with. We are a proud member of the Inter-Agency Misconduct Disclosure Scheme. In line with this scheme, we systematically request information from previous employers regarding any findings or pending investigations of sexual exploitation, abuse, or harassment during employment.

ARC Scotland is a charity working for a more inclusive Scotland.

We're looking for a self-organised, customer-focused Administrator to join our Accredited Training Team. This is more than an administration role. Working mostly from home, you'll play an important part in supporting learners, employers and colleagues to access qualifications and learning opportunities that help people develop skills, confidence and careers.

You'll be the first point of contact for many of the people we work with, helping create a positive experience from enquiry through to qualification completion.

We're looking for someone who:

• Shares our commitment to inclusion, dignity, participation and human rights

• Has excellent communication and customer service skills

• Enjoys building positive relationships and helping people succeed

• Is organised, proactive and able to manage competing priorities

In this role you'll:

• Support learners through their qualification journey

• Provide information, guidance and excellent customer service

• Maintain accurate records and information systems

• Support financial administration and invoicing processes

• Work closely with employers, Assessors, Verifiers and colleagues

• Help us continuously improve the way we work

Why join ARC Scotland?

• Flexible home-based working

• A supportive and collaborative team

• Opportunities to learn and develop

• Meaningful work that makes a difference

• The chance to contribute to positive change across Scotland

If you're looking for a role where your organisational skills, communication and values can make a real impact, we'd love to hear from you.

The Organisational Administrator will provide practical administrative support across Citizens Advice Edinburgh, helping to reduce routine operational tasks currently carried out by the Chief Executive and management team. The role will support basic finance processing, manage incoming post and shared email inboxes, facilities administration, data processing and the preparation of accurate minutes and action notes from management meetings. The postholder will help ensure that core administrative systems are reliable, well organised and responsive to the needs of a busy city-wide advice charity.

This is an excellent opportunity to join one of the cities leading charities and make a substantial contribution to your local community. Competitive salaries and a 7% Employers Pension Contribution are among the many benefits of joining this fantastic organisation. If you are looking for a new opportunity, full details are included in the role descriptions. For an informal discussion about any of the roles, please contact Benjamin Napier, Chief Executive on 07840770563 or by email at bejaminnapier@cabedinburgh.org.uk

Are you excited by the thought of working for an organisation whose mission is to inspire changes in behaviour to improve our environment, the quality of people’s lives, their wellbeing, and the places that they care for? If you answered yes, please read on……

Who we are

Keep Scotland Beautiful is your charity inspiring action for our environment.

Our vision is for a clean, green, sustainable Scotland. We are a practical organisation working with communities, schools, businesses, local and national government, public bodies and individuals to help combat climate change, tackle litter and waste, restore nature and biodiversity and improve the places we care for.

We support the ambitions of the United Nations Sustainable Development Goals.

We offer a fantastic benefits package in return for your talent. These include but are not limited to a generous pension scheme; hybrid working; development opportunities; a 35-hour work week (28 hours for 0.8FTE), along with an annual free volunteer day to take your skills or interests to support others. We operate a hybrid working policy, which allows a balance between home/remote working and coming to our office Hub in Stirling.

What the role is

This is a Part-Time (28 hrs/wk), Fixed Term post to 31 March 2027.

Reporting to the Campaigns and Social Innovations Manager (CSIM), the Campaign Support Officer will support the development, administration, communications and delivery of a range of campaigns and projects across the Campaigns and Social Innovation Team with a focus on Upstream Battle and actions as part of the work across the Marine Litter Strategy and National Litter and Flytipping Strategy.

What you’ll need to have

We are looking for outgoing, enthusiastic and creative individuals with:

• Understanding/experience of campaign development and delivery
• Understanding/experience of administration processes and procedures
• Experience of data and evidence gathering
• Experience of community engagement
• Understanding/experience of a range of communication activities including social media techniques and applications
• Experience of supporting a team across a complex workload

Travel across Scotland and a valid, full UK driving licence is required for this role.

Does this sound like you?

If you feel you have the elements to be our Campaigns Support Officer, we would love to hear from you.

Govan HELP is a growing, place-based family support charity, established in 1996, committed to improving opportunities and outcomes for children, young people and families living in the Govan area. We provide a range of integrated early-intervention and family support services, working alongside families to build on their strengths, promote wellbeing and improve outcomes.

We are delighted to be developing our new Govan HELP Family Centre, which provides a welcoming, accessible space where children, parents, carers and families can access a range of support, activities and services. The Family Centre brings together different areas of our work and strengthens our ability to provide families with coordinated support in a welcoming and community-focused environment.

We are looking for an enthusiastic and organised Administrator to join our multi-disciplinary team and provide effective administrative and reception support across Govan HELP. The role will play an important part in the day-to-day running of the Family Centre and will provide a welcoming and professional first point of contact for families, visitors, partner agencies and professionals accessing our services.

We are looking for someone with relevant administrative experience gained within a busy office or customer-facing environment. The successful candidate will be able to manage a varied workload, prioritise competing demands and work effectively as part of a team. You will have excellent communication and organisational skills, a positive and friendly approach, and the ability to build good relationships with a wide range of people.

The role requires someone who is confident using IT and Microsoft Office applications, has good attention to detail and understands the importance of confidentiality when working within a family support environment. Most importantly, we are looking for someone whose approach reflects the values of Govan HELP and who is committed to creating a welcoming, inclusive and respectful environment for children and families.

The Job Description and Person Specification included within this application pack provide further information about the role, responsibilities and skills and experience we are looking for.

About Us

Braveheart is a forward-thinking health promotion charity dedicated to improving wellbeing through healthy lifestyles and physical activity. Braveheart has been providing community-based health services in Forth Valley for 30 years and is well established in the locality.

The Role

We are looking for an enthusiastic and organised Administration Assistant to support the operations of our footcare initiative across the Forth Valley area. Braveheart’s Top Toes service is already well established, and your primary role will be to provide effective administrative support to staff to manage the footcare service. Key aspects of the role will include managing client appointments, keeping database and administrative records up to date and participation in the implementation of a new online payment system.

Our footcare clinics are delivered by a team of volunteers, managed by Development Officers. The Administrative Assistant role is key to ensuring the smooth and effective running of the service by providing operational support.

About You

We are looking for someone who has experience and skills in administrative work and would be suited to working in a busy service which offers footcare clinic support to older adults. Please see the attached Job Description for further details of the post responsibilities and person specification.

What We Offer

• A supportive and flexible working environment
• Opportunities for professional development
• The chance to make a real difference in people’s lives

Edinburgh Pentlands Parish Church of Scotland is looking for a part-time Church Administrator to replace our previous Administrator who recently retired. The successful applicant will provide administrative support to the ministry team, volunteers and members of the church community. This will include acting as a point of contact for the Church, managing correspondence, records, communications, hall bookings, Church service presentations and other administrative tasks. The Church Administrator will also supervise our existing Administrative Assistant who works 8 hours per week and assists with these tasks.

The recently united Edinburgh Pentlands Parish Church comprises buildings in Colinton and Juniper Green which are neighbouring villages on the Water of Leith in South-West Edinburgh. The church is outward looking with strong community links and a vibrant community café – The Swing Café – open 5 days per week. The Church Administrator will join a small team committed to engaging positively with the public, providing pastoral support and managing excellent facilities which are used by the wider community. Earlier this year we were delighted to welcome our new Minister Callum MacFarlane-Grieve who is bringing new ideas and enthusiasm to our Church.

Person Specification – the successful applicant will have:

• excellent written and verbal communication skills

• an ability to work collaboratively with both staff and volunteers

• strong IT skills and be fully proficient in the use of the Microsoft Office Suite

• resourcefulness, ability to use initiative, and to be proactive to seek out information

• and if possible, ability to update website and social media, or willingness to learn

This is a permanent part-time post starting from a mutually agreed date in autumn 2026 and with a 15 hour working week. The salary will be £11250 per annum with an annual review. The exact weekly working pattern is negotiable but should be spread over Tuesday- Friday each week, with hours ideally including 10am - noon on each of those four days.

The Yard is an award-winning charity that aims to build a community of support for disabled children and young people through adventure play and in doing so create opportunities for fun and friendship and wrap around support for the whole family.

We offer play, respite and family support from our adventure play centres in Edinburgh, Dundee, Fife and Glasgow.

About the role:

As Fundraising Assistant, you will provide key administrative support to the fundraising team to achieve The Yard’s charitable objectives while helping raise the profile of our services across Scotland.

Some of your key responsibilities will include:

• Working on small and medium funding applications to Trusts and Foundations
• Building relationships with donors through active reporting and stewardship
• Supporting the creation of content for fundraising on social media

If you are inspired by our ethos and excited to bring your knowledge and experience to a team that is highly committed to our purpose, we would love to have you on board.

About you:

This job is for you if you have:

• Excellent oral and written communication skills
• A positive attitude and a friendly, approachable manner
• Excellent organisational skills
• An ability to work effectively as part of a team
• Experience of delivering to targets

If you are eager to raise the profile of The Yard as we expand our services across Scotland and think you can play your part in helping us reach our goals, we would welcome your application.

We’re looking for an organised, approachable and experienced Office Administrator to join our team on a maternity cover basis.

You’ll play an important role in keeping our Centre and organisational systems running smoothly, as well as being a key first point of contact for survivors and other organisations. The role includes general office administration, managing referrals and our case management database, data collection and reporting, supporting GDPR and HR processes, and providing administrative support across the wider team.

We’re looking for someone with:

• Experience of working with and maintaining effective office systems

• Strong organisational skills and the ability to prioritise a varied workload

• Good communication skills and the ability to work effectively with a wide range of people and organisations

• A good working knowledge of IT, alongside an understanding of data protection and GDPR processes

We offer:

• A supportive workplace

• Ongoing training and professional development

• The opportunity to play a key role in a specialist organisation supporting survivors of sexual violence

Only women need apply under Schedule 9, Part 1 of the Equality Act 2010.