The Finance Manager will play a pivotal role in ensuring efficient, effective, and sustainable financial management
for the Scottish Pantry Network and its Subsidiary, aligned with its mission to promote food security and
provide member support across Scotland. This role includes managing day-to-day financial operations, ensuring
strong financial governance, and developing strategies that contribute to the long-term sustainability of the
Network.
Reporting to the CEO, the Finance Manager will be responsible for ensuring that all financial processes support the
organisation’s growth and impact within local communities.
Key Responsibilities
1. Financial Management
- Prepare year-end financial statements in line with charity regulations.
- Assist external auditors with
annual audits and provide all required financial documents.
- Develop and manage annual core and project
budgets that align with the Network’s strategic goals.
- Produce monthly management accounts and financial
reports for funders and the Board.
- Oversee payroll calculations and maintain payroll records for all
staff.
- Administer day-to-day financial operations, ensuring accuracy and compliance.
- Lead
financial planning and forecasting efforts to support the Network’s strategic plan.
- Regularly report on
the financial position of the organisation to the Board, funding partners, and other stakeholders.
2. Contracts and Procurement
- Review and manage all external contracts to ensure cost efficiency and service quality.
- Oversee
procurement processes, ensuring that they adhere to good practice and are resource-efficient.
3. Corporate Governance
- Attend regular Management and Board meetings, providing financial insights and recommendations.
- Prepare
verbal and written financial reports for the Chief Executive and Board of Trustees.
- Ensure compliance
with OSCR, Companies House, and other relevant regulatory bodies, ensuring timely submissions of required
reports.
4. Strategic Planning
- Lead the development and implementation of financial strategies that support the long-term sustainability and
growth of the Scottish Pantry Network.
- Collaborate on the creation of funding bids and grant
applications, providing financial expertise and budgetary input.
- Develop and update financial policies
and procedures to ensure transparency and accountability throughout the organisation.
5. General Duties
- Line-manage the Policy Officer and provide oversight of financial training and development.
- Contribute
to organisational impact by identifying opportunities for process improvements and cost-saving
measures.
- Support the management team by analysing financial data for strategic
decision-making.
- Play an active role in risk management, advising the CEO on potential financial risks
and mitigation strategies.
- Uphold and promote the values of the Scottish Pantry Network, promoting a
team-oriented environment and supporting collaboration with external partners.
Main Working Contacts
- Internal: Chief Executive, Operations manager, Scottish Pantry Network Board, Staff, and
Volunteers
- External: Contractors, Funders, Auditors, Partner Organisations, and Local
Authorities
Person Specification
Essential Criteria
Qualifications:
- Degree in accounting or a related discipline
- Five years of experience, including two years at a senior
level
Knowledge and Experience:
- Proven experience managing annual audits and payroll
- Strong knowledge of financial management within the
charity or third sector
- Experience leading and managing financial teams or staff
Skills and Abilities:
- Proficiency in accounting software (Sage or similar) and advanced Microsoft Excel skills
- Excellent
communication skills, both verbal and written
- Ability to work independently, take initiative, and manage
multiple projects
Desirable Criteria
Qualifications:
- Professional accounting qualification (CIMA, ICAS, CIPFA)
Knowledge and Experience:
- Previous experience working within the voluntary or food security sector
- Track record of securing
funding and experience in developing business plans
- Familiarity with contract management and regulatory
compliance
Additional Requirements
- Satisfactory Disclosure check