East Ayrshire Citizens Advice Bureau (EACAB) is a progressive and innovative advice organisation dedicated to providing free, impartial, and confidential advice to local communities. We offer both generalist advice and specialist casework services to support people in need across East Ayrshire.

We are delighted to be recruiting for a new post of Finance Administrator (Part-Time), working 17.5 hours per week. This is a great opportunity for someone with strong financial administration skills to support the effective financial management of the bureau.

The Finance Administrator will be responsible for a range of tasks including processing invoices and payments, maintaining financial records, supporting payroll processes, and assisting with budgeting and reporting. The successful candidate will work closely with senior staff and external partners to ensure accuracy, compliance, and efficiency in all financial matters.

For more details about the key responsibilities of the role and the knowledge, skills and experience required, please refer to the job description and person specification. If you would like to have an informal conversation about the role, we would be happy to accommodate this.

Role Purpose:Provide administrative and finance support to the Executive Team

Responsibilities:

• Preparation of payroll information for submission to external payroll administrator.
• Ensure compliance with Pension Regulator rules for auto enrolment.
• Responsible for all banking arrangements, including monthly payments runs and bulk payments
• Responsible for ensuring traceability and transparency of all financial transactions.
• Preparation of invoices.
• Preparation of financial reports for funding bodies.
• Data input into “Quickbooks” software system for income and expenditure
• Reconciling monthly accounts to relevant bank statement
• Complete end-of-year accounting procedures, and submit data to the auditors
• Prepare and submit returns to OSCR order to meet charity regulations
• Attend regular staff meetings and take minutes.
• Prepare finance papers and summary financial reports for Board meetings.
• Organise and participate in our Annual General Meeting (AGM)
• Human Resources: maintenance of staff personnel files, annual and sickness leave records etc.
• Other general administrative duties.

Training and development

• Identify and implement own training and development needs
• Attend in-house and external training courses as appropriate
• Work with line manager to ensure defined performance and organisational standards are met

Other duties and responsibilities

• Carry out any other tasks as required ensuring the effective delivery and development of the service.
• Provide general assistance as required and as directed.
• Abide by health and safety guidelines and share responsibility for own safety
• Ensure that all work conforms to Haddington CAB policies and procedures and the membership standards of the Scottish Association of Citizens Advice Bureau and Scottish National Standards for Information and Advice Providers.

PERSON SPECIFICATION

Essential

Qualifications and Experience

• Proven experience in finance and administration roles.
• Proficiency in using QuickBooks or similar accounting software.

Competence in Microsoft Office applications (Word, Excel, Outlook).

Skills and Abilities

• Strong organisational and time management skills.
• High level of accuracy and attention to detail in financial reporting.
• Ability to manage confidential information with discretion.
• Effective communication and interpersonal skills.

Personal Attributes

• Proactive and self-motivated.
• Flexible and adaptable to changing priorities.
• Commitment to the values and aims of Haddington Citizens Advice Bureau.

Desirable

Experience and Knowledge

• Experience working in the voluntary or advice sector.
• Familiarity with payroll systems and pension administration.
• Understanding of regulatory requirements (e.g., OSCR, Companies House).
• Experience in minute-taking and report writing

East Ayrshire Citizens Advice Bureau (EACAB) is a progressive and innovative advice organisation dedicated to providing free, impartial, and confidential advice to local communities. We offer both generalist advice and specialist casework services to support people in need across East Ayrshire.

We are pleased to be recruiting for a new post of Offices Manager, a key operational role that will support the smooth running of our premises and administrative functions. This is an exciting opportunity for someone with strong organisational and problem-solving skills to help us maintain welcoming, safe, and efficient working environments across our sites.

The Offices Manager will take the lead on managing premises, facilities, health and safety, office systems, and supporting the wider team with day-to-day reception and administrative operations. They will play an important part in ensuring the bureau can deliver high-quality services in a well-managed and professional setting.

For more details about the key responsibilities of the role and the knowledge, skills and experience required, please refer to the job description and person specificationIf you would like to have an informal conversation about the role, we would be happy to accommodate this.

The postholder will offer advice, information and support to clients presenting with serious or complex concerns related to welfare benefits including representation and generalist advice on related issues including housing, debt, home energy and employment.

They will also provide support to other paid and volunteer advisers in the CAB team, assisting with their cases and contributing to their learning and development.

Experience of providing advice and information, effective communication skills, ability to provide individual and group support and training, and a comprehensive understanding of UK and Scottish benefits systems are required.