Conference Executive Assistant
- Part time
- £25,000 pro-rata
- Remote: Home based, located in the UK preferably Central Scotland
- Closing 1st September 2024
- Advertised from 16th August 2024
- Salary based on experience. Duration: 2 years, depending on the time of joining. Frequent travel in the first 9 months and occasional travel thereafter.
Role
Organisation background:
The Union is a global membership, technical and scientific organisation. We were established in 1920 and are led by people who are committed to our vision, mission and values. Our members are organisations and individuals from all parts of the world. We are made up of government and non-government agencies, charities, donors and funders, professional groups, patient groups and civil society organisations. We bring together clinicians, managers, policy makers, front-line workers and implementers, scientists, patients and survivors, advocates and civil society.
The Union’s Vision: A healthier world for all, free of tuberculosis and lung disease
The Union’s Mission:The Union strives to end suffering due to tuberculosis and lung disease by advancing better prevention and care. We seek to achieve this by the generation, dissemination and implementation of knowledge into policy and practice. We aim to ensure that no-one is left behind, people are treated equally and we have a focus on vulnerable and marginalised populations and communities.
The Union’s Values:
- Quality: we deliver our services and products to the highest possible standards.
- Transparency: we are open and direct in our dealings.
- Accountability: we are responsible stewards of resources, deliver on our commitments, and are accountable to our stakeholders.
- Respect: we recognise people’s intrinsic value and have due regard for the welfare, beliefs, perceptions, customs and cultural heritage of those we deal with.
- Independence: we seek to pursue our mission free from interference by conflicts of interest.
The Union World Conference on Tobacco or Health
The World Conference on Tobacco Control (WCTC) is a biennial global conference covering all aspects of tobacco control from foundation scientific and health research to population level education, policy changes and effective implementation strategies.
Following a period of reorganisation and renewal, WCTC is establishing a new committee structure to advise, guide and assist in the successful delivery of the conference. In order to ensure that the new committee structure is effectively and efficiently resourced and managed, WCTC is recruiting an Conference Executive Assistant to administer and support the committee structure and be part of the core WCTC team.
Job Summary:
The Conference Executive Assistant will support the Director of Conferences and Events and the extended Conference Team in varied range of task, duties and responsibilities.
The Conference Executive Assistant’s tasks will include, but are not limited to, the organisation of all aspects of the meeting schedule both online and in person (including venue selection, travel and accommodation etc). They will also prepare agendas, take and distribute minutes, receive and disseminate correspondence to and from the committees, and ensure the smooth operation of the committee structure.
Key Responsibilities
- Assist in the preparation of project proposals, timeframes, and schedules.
- Implement and maintain procedures and administrative systems.
- Manage multiple projects simultaneously, ensuring timely follow-through.
- Assist with compiling information and preparing spreadsheets and presentation materials for various meetings.
- Coordination with various departments and external agencies to ensure seamless execution of activities.
- Provide administrative assistance, such as preparing meeting agendas, compiling and disseminating meeting information, preparing communications on behalf of the Team.
- Provide administrative assistance in areas of diary management, travel requirements and day to day tasks for the Director of Conferences.
- Maintain comprehensive and accurate records, and organize documents.
- Manage the Conference calendar, monitor progress and alert the Team of important tasks and deadlines prioritizing urgent and important matters.
- Act as a point of contact and help communicate project status to all participants.
Desirable attributes
The Conference Executive Assistant should:
- be an excellent communicator
- be extremely well organized
- be skilled in the use of the Microsoft Office suite of programs
- have experience in committee/office administration
- be discreet as appropriate
Additional information
- The role will require flexibility with hours, especially attending conferences and meetings can occur outside of standard business hours.
- The position often involves coordination with various departments and external agencies to ensure seamless execution of events.
Qualifications and Skills
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Strong client-facing and teamwork skills.
- Excellent communication skills, both written and verbal.
- Attention to detail and problem-solving skills.
- Proven experience as an Executive Assistant, preferably within a conference or event management context.
- Proficiency in MS Office, particularly PowerPoint, and experience with virtual meeting technologies.
- Discretion and confidentiality.
Application notes
Please send your CV along with expression of interest letter explaining how your skills and experience fit the position to: david.jackson@theunion.org/ career@theunion.org.
Deadline for applications is 01 September 2024, 12:00(CET). No applications shall be considered without expression of interest.
Interviews will be held remotely.
The Union is an equal opportunity employer.
For more details about the organisation please refer to our website theunion.org.
Every day people with chest, heart and stroke conditions are leaving hospital scared and alone. You can be part of our mission to make sure that there is no life half lived in Scotland.
By joining Chest Heart and Stroke Scotland (CHSS) as eLearning Officer you can help to be the difference between people just surviving and really living.
You will be part of Scotland’s leading health charity providing support to people with chest, heart and stroke conditions and Long Covid to live life to the full again. Working as part of the Professional Engagement team, the CHSS eLearning service exists to ensure that people affected by, and those caring for, people with these conditions are supported with information they want, when they need it, and in a way that is appropriate for them.
As the CHSS eLearning Officer, within the professional engagement team, you will be responsible for supporting the processes involved in reviewing, developing and maintaining CHSS’s portfolio of eLearning resources.
The post holder will collaborate with the appropriate internal and external professionals, service users and advisory groups to ensure the content of all preexisting and new eLearning resources remain current, and evidence based.
For further information about the role, please contact Mairi Whiston, Health Information and eLearning Clinical Lead, Email: mairi.whiston@chss.org.uk.
CHSS employees enjoy a variety of organisational benefits including: company pension scheme, generous holiday allowance, company sick pay, employee welfare support and life assurance.
CHSS also supports flexible recruitment through Working Families and we are “Happy to Talk Flexible Working”.
In line with our commitment to safeguarding, this role is subject to a Basic Disclosure check. CHSS is committed to equality of opportunity and to providing a service which is free from unfair and unlawful discrimination.
We therefore aim to ensure that no applicant, volunteer or member of staff is unfairly treated on the grounds of offending background.
Community Support Coordinator (Lothian)
- Part time
- £24,798 pro-rata
- Hybrid: Home with Regular travel across Lothian
- Closing 9th January 2026
Every day people with chest, heart and stroke conditions are leaving hospital scared and alone. You can be part of our mission to make sure that there is no life half lived in Scotland.
By joining Chest Heart and Stroke Scotland (CHSS) as a Community Support Services Coordinator you can be the difference between people just surviving and really living.
You will be part of Scotland’s leading health charity providing support to people with chest, heart and stroke conditions and Long Covid to live life to the full again. Our Community Healthcare Support Service provides access to a range of supported self management and community recovery services to support people across Scotland to manage their health as well as possible and adjust to life after a diagnosis of a chest or heart condition or after a stroke.
The Coordinator plays a vital role in delivering Community Support services across the Lothian area for people living with chest, heart, and stroke conditions, as well as Long Covid.
They are responsible for leading a high-quality, person-centred service that empowers individuals to build confidence, manage their condition, and work towards their own goals. This includes the recruitment, retention, and line management of volunteers who provide goal-oriented and time-limited support, helping people take positive steps towards greater independence and self-management.
The Coordinator will also develop strong local connections and a detailed community map to support effective signposting, ensuring people can access the right support at the right time.
CHSS employees enjoy a variety of organisational benefits including: Company pension scheme, generous holiday allowance, company sick pay, employee welfare support and life assurance.
CHSS also supports flexible recruitment through Working Families and we are “Happy to Talk Flexible Working”.
In line with our commitment to safeguarding, this role is subject to a PVGcheck. CHSS is committed to equality of opportunity and to providing a service which is free from unfair and unlawful discrimination. We therefore aim to ensure that no applicant, volunteer or member of staff is unfairly treated on the grounds of offending background.
CHSS Community Stroke Nurse – Grampian
- Part time
- £35,205 pro-rata
- Hybrid: Dr Grays / Home Based
- Closing 9th January 2026
Everyday people with chest, heart and stroke conditions leave hospital scared and alone. You can be part of our mission to make sure that there is no life half lived in Scotland.
By joining Chest Heart and Stroke Scotland (CHSS) as a Community Stroke Nurse you can be the difference between people just surviving and really living.
You will be part of Scotland’s leading charity providing support to people with chest, heart and stroke conditions to live life to the full again. Our community health support services form a nationwide network of local support groups, nurses, volunteers and one-to-one support teams helping families adjust to life with a heart or lung condition or after a stroke.
The role of the Stroke Nurse is to facilitate a smooth transition from hospital back into the community, for people who have had a stroke and their families.
The Stroke Nurse helps them adjust to the changes associated with the stroke, through the provision of information, advice and support.
We are seeking an enthusiastic individual who is organised and motivated, with good communication skills. Candidates must have a first level general nursing qualification and have a minimum of 3 years’ post-registration experience in either a hospital or community setting. Experience working with people affected by stroke is desirable.
CHSS employees enjoy a variety of organisational benefits including Company pension scheme, generous holiday allowance, company sick pay, employee welfare support and life assurance.
For an informal discussion please contact Dawn Manders, CHSS Lead Stroke Nurse, Grampian, on 07918723772 or email: dawn.manders@chss.org.uk
CHSS also supports flexible recruitment through Working Families and we are “Happy to Talk Flexible Working”.
In line with our commitment to safeguarding, this role is subject to a PVGCHSS is committed to equality of opportunity and to providing a service which is free from unfair and unlawful discrimination. We therefore aim to ensure that no applicant, volunteer or member of staff is unfairly treated on the grounds of offending background.
Stroke Health Care Assistant – Borders Stroke Nurse Service
- Full time
- £22,280
- On site: Borders General Hospital
- Closing 19th December 2025
Everyday people with chest, heart and stroke conditions are leaving hospital scared and alone. You can be part of our mission to make sure that there is no life half lived in Scotland.
By joining Chest Heart and Stroke Scotland (CHSS) as a Health Care Assistant you can be the difference between people just surviving and really living.
You will be part of Scotland’s leading health charity providing support to people with chest, heart and stroke conditions and Long Covid to live life to the full again. Our Community Healthcare Support Service provides access to a range
of supported self-management and community recovery services to support people across Scotland to manage their health as well as possible and adjust to life after a diagnosis of a chest or heart condition or after a stroke.
We are looking for an individual who has experience of working in a health care setting particularly with stroke patients to work with our Borders Stroke Nurse Team to support patients following a stroke and their families. As our Stroke
Health Care Assistant, you will be key in providing this support ensuring stroke survivors and their families receive the help and support they require to live the best lives they can. Driving is a requirement of this post a clean driving licence and access to a vehicle is essential.
CHSS also supports flexible recruitment through Working Families and we are “Happy to Talk Flexible Working”.
In line with our commitment to safeguarding, this role is subject to a PVG check. CHSS is committed to equality of opportunity and to providing a service which is free from unfair and unlawful discrimination. We therefore aim to ensure that no applicant, volunteer or member of staff is unfairly treated on the grounds of offending background.
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