Student Activities Administrator

  • Full time
  • £23,820
  • Edinburgh (Hybrid)
  • Closing 2nd June 2024

  • Advertised from 13th May 2024
  • 35 hours per week / 7 hours per day, worked Monday to Friday.
  • Holiday entitlement: 38 days, including 10 days when ENSA offices are closed.


Edinburgh Napier Students’ Association (ENSA) exists to enable students to make the most of their university experience. We do this by representing, supporting and developing Edinburgh Napier students to be successful in their studies; to try out new things; to engage in, and contribute to, university life; to be healthy and happy; to bring about positive change; and to have fun.

We are looking for an organised and customer-focused Student Activities Administrator to work within our Student Engagement Team to support the smooth running of our sports clubs and societies.


• Arrange and amend bookings for indoor/outdoor venues and transport to ensure the smooth running of student‐led clubs and societies; and keep up‐to‐date records of bookings

• Work with other Associations/Unions to fulfil and maintain the sports club fixture schedule (British Universities & Colleges Sport / Scottish Student Sport), ensuring all relevant information is submitted accurately and on time by sports clubs

• Respond to student and external stakeholder queries in a timely manner

• Maintain a system of recording equipment use (e.g. issued / returned) and carry out inventories

• Provide support to the Head of Student Activities, the Sabbatical Officers and the wider Student Engagement Team as necesary

Location: You will be based at ENSA’s main office on the Merchiston Campus with regular travel to the Sighthill Campus and occasional travel to Craiglockhart. Some home working may be allowed with the permission of the line manager and as business needs allow.

Please see the Job Description and Person Specification PDF for more information.

Application notes

To apply, please send a completed Application Form to* before the deadline stated below.

We recommend saving a copy of the form to your device before you start filling it in. Before submitting the form, please save it using your first initial and last name so it can be easily identified.

Please note that you are welcome to include a CV; however, CVs will not be accepted without an application form.

Deadline for applications: 11:59pm on Sunday 2 June 2024.

Interview dates: It is expected that interviews will be held in person at Merchiston Campus on Tuesday 11 June 2024.

You must have the unrestricted right to work in the UK at the time of application.

*If you have trouble using the address, please contact our general email account to let us know ( however please DO NOT send your application form to the general ENSA mailbox.

ENSA is committed to equality and diversity and invites applications from anyone who meets the above criteria.

Post start date: Early August