This vacancy has now closed

HR Coordinator

  • Full time
  • £32,000
  • Edinburgh (On site)
  • Closing 26th May 2024

  • Advertised from 16th May 2024
  • 35 hour working week with flexibility around how the hours are managed over 5 days. With 1 day hybrid working after successful completion of probation.
  • Generous leave with 35 days holiday including public holidays. People’s Pension with a minimum of 3% employee’s contribution and 5% employers’ contribution.


About Us

Our aim is to find routes out of homelessness and into independent living for the people we support every day. Alongside our services, we have two social enterprises, that provide vital income for our charity as well as volunteering and training opportunities for people using our services and the wider community.

About The Job

Our people are at the heart of the organisation and this role supports our team through all aspects of their time with Four Square. The postholder will oversee recruitment, deliver organisation inductions, support managers, monitor and arrange skills training and help deliver our payroll function. The role will have lead responsibility in delivering our organisational development programme Impactful People.

This is varied role working across our services and social enterprise which comprises of over 100 staff, volunteers, and students on placement. The postholder will gain exposure to a wide range of HR aspects and will play a key role in supporting the team.

All Four Square employees must complete a Basic Disclosure and provide evidence of the outcome when received from Disclosure Scotland.

Main Responsibilities

  • Oversee recruitment, onboarding and deliver organisational inductions to new staff;
  • Oversight and maintenance of the HR database, including producing regular reports to provide KPIs as well as ad-hoc reports when requested;
  • Responsible for the administration of the employee assistance programme;
  • Produce payroll reports for monthly payroll;
  • Work with managers in handling employee relations matters including, investigations disciplinary or grievance issues, providing appropriate and timely support and maintaining appropriate records;
  • Provide support to Director of HR and Corporate Services on relevant HR matters and support the delivery of Impactful People, our Organisational Development programme
  • Produce a monthly staff newsletter, supporting the culture and providing information to all our staff;
  • Able to step in to support business critical functions in the central team when required (full training provided);
  • Conduct exit interviews and collate data on reasons for leaving;
  • Any other tasks which support the HR and payroll functions within Four Square.

Employee Benefits

  • 35 days holiday including public holidays.
  • Pension with People’s Pension (employees 3%; employers 5%).
  • Casual dress code.
  • On-site parking.
  • Access to Organisational Development Programme.
  • Access to advice and support through our Employee Assistance Programme.
  • 15% staff discount plus free delivery for items purchased in Edinburgh Furniture Initiative.
  • 20% staff discount at Four Square Park Cafe *excluding alcohol.
  • Access to exclusive deals and discounts through our HR platform.
  • Access to a staff support fund to help with unexpected one-off costs.
  • Involvement in Four Square’s strategy planning.

Required Qualifications and Skills

  • At least three years’ experience of working in HR and ideally a qualification in HR, working towards a qualification.
  • Ideally a Chartered member of CIPD or working towards membership.
  • Proven ability to multi-task and prioritise an everchanging workload.
  • Ability to take responsibility to proactively resolve issues and provide support in challenging situations.
  • Strong communication skills, both written and verbal. Ability to build relationships at all levels across the organisation and with external stakeholders.
  • Detailed focus, highly organised and able to plan and organise work with strong attention to detail.
  • Advanced skills in MS Office Packages; and remote meeting technology.
  • Office based to ensure collaboration with stakeholders and a consistent presence in the organisation.

Reports to: Director of HR and Corporate Services

Application notes

We're looking for amazing people to join our team! If that sounds like you, please email with a copy of your cv and a covering letter setting out why you are the best person for this role. Please refer to the requirements and elements of the job description in your covering letter.

Closing date is Sunday 26th May with interviews TBC