Do you have experience of supporting senior leaders in a fast-paced, high-profile environment? Are you highly
organised, proactive and confident managing complex diaries, high-level communications, and senior stakeholder
relationships? If so, join as the Executive Assistant to the Director of Shelter Scotland, and you’ll play a
vital role in keeping our leadership team running smoothly.
About the role
The Executive Assistant (EA) is responsible for the efficient running of the Director’s office and for providing
executive support for the Directorate Leadership Team. The EA also provides full secretariat support for the
Shelter Scotland Committee and ensures effective communication between the Directors of Shelter, the 6
Directorate Leadership Teams and with the Shelter Executive Leadership Team.
Role specifics
We are looking for a highly organised and discreet individual to provide executive-level support to the Director and
Assistant Directors of Shelter Scotland, as well as wider senior management. You will manage the Director’s
office, coordinate a busy diary, handle confidential communications, and act as a key point of contact both
internally and externally. You will also provide secretariat support to the Shelter Scotland Committee, ensuring
smooth planning and delivery of meetings, agendas, and follow-up actions. The role involves liaising with
internal teams such as Media and Policy Advocacy, supporting internal communications, managing documentation and
systems (including SharePoint), and offering project and administrative support across the leadership team. A
proactive approach, excellent written and verbal communication skills, and experience of working in a fast-paced
environment are essential.
About the candidate
We’re seeking someone who:
- Has experience supporting a CEO or senior executive
- Is confident managing complex diaries, inboxes, and
priorities
- Has experience liaising with government politicians, philanthropists, and Media
- Has
experience supporting a committee
- Is proactive, adaptable, and unflappable under
pressure
- Communicates clearly and professionally
- Has excellent attention to detail and can work
independently
- Apply to be part of our team and be the change you want to see in society.
Benefits
We offer a wide range of benefits, including 30 days of annual leave, enhanced family friendly policies, pension and
interest free travel loans. Our employees also have access to a tenancy deposit loan, payroll giving, cycle to
work scheme and an employee assistance programme.
We are happy to talk about flexible working, personal growth, and to promote a workplace where you can be yourself
and achieve success based only on your merit.
About the team
The Directorate Leadership Team (DLT) comprises the Director and the 2 Assistant Directors and meets fortnightly,
ensuring oversight of all aspects of the development and delivery of Shelter Scotland’s plans.