This role plays a critical part in the planning and management of our organisational finances and resources, leading a small team within the Business Support team. It reports to our Head of Resources and Development and line manages a full-time Finance and Resources Officer and a part-time Business Support Coordinator. It sits within the Business Support team, which also includes our Fund Managers and Coordinators.

What You'll Do

Effective strategic and operational planning, performance and development are essential to the sustainability of our growing organisation. A significant element of this is how we plan and manage our finances and other resources, build organisational policy and process to enable the work we do for our sector, and develop our practices to build a great place to work. Our Resources and Development team provides the planning, oversight and development of our central organisational activity and practice, as well as managing the investments we make in our sector on behalf of funding partners.

As Finance and Resources Manager, you will take a leading role in our project and core budget development and reporting, financial oversight and assurance, financial forecasting and financial policy and processes. You will also support the planning and management of our people/staff related activity, working with our external HR Advisor and the Third Sector Dumfries and Galloway (TSDG) Senior Leadership Team (SLT) to coordinate the update and maintenance of our Staff Handbook and policies.

• Lead the efficient and effective management of robust TSDG financial systems, ensuring sufficient processes are in place to provide the SLT with high levels of financial scrutiny and assurance.
• Support the Chief Executive and SLT colleagues in developing, monitoring, re-forecasting and reporting on the core TSDG budget and project budgets.
• Prepare monthly/quarterly management accounts, cashflow projections and financial reporting for the SLT, and provide oversight and assurance of the accurate recording and processing of all income and expenditure, in line with budget and financial delegations.
• Oversee and assure automated payment approvals through online banking and regular bank reconciliation, and develop our Zoho-based finance system, with a view to bringing more services in-house.
• Oversee monthly payroll and expenses processes, and support the Head of Resources and Development, Senior Leaders and others to build grant claims by providing accurate financial data of ring-fenced funds.
• Lead on process and practice improvements to our financial management policies and systems, and on the development of our annual reports, working with our external advisors, accountants and auditor and assuring the first draft as presented to the SLT.
• Oversee the coordination of staff recruitment and the continuous improvement of our induction programmes for new staff, including a new programme for leadership roles.
• Work with our external HR Advisor and SLT to coordinate the update and maintenance of our people policies and electronic Staff Handbook, and oversee the effective use of our online employee HR system (SafeHR).
• Provide leadership, direction and support for the Finance team, line managing your direct reports effectively and managing delegated decisions and budgets, and contribute thoughtfully to strategic discussions and decisions in line with our values.

More about you

• You will have proven experience in small or medium-sized organisational finance management, with a strong understanding of accounting processes, internal controls and regulatory compliance, and of building operational and project budgets, monitoring and reporting.
• You will have proven experience of working with and developing financial processing systems, including invoicing, payments and cashflow modelling.
• You will have excellent time management skills, with the ability to work accurately to tight deadlines, prioritise your own workload and support the work of others, along with excellent attention to detail.
• You will have good leadership skills, with proven experience of mentoring others so that they thrive and grow.
• You will be skilled in using Outlook, Teams and other Microsoft apps, particularly Excel.
• You will be self-motivated and able to take responsibility for personal outcomes, with a commitment to ongoing personal and organisational improvement, and an inclusive, adaptable, action-biased and collegiate attitude.
• You will be able to be at the Dumfries or Stranraer office for agreed working hours (based on 9–5) consistently, three days a week.
• You may have proven experience in charity finance management, with a strong understanding of charitable accounting, restricted funding and grant claims, including using financial processing systems to inform charity grant management.

Firefly International’s vision is to promote peace, stability and tolerance in communities affected by war. We support locally-led projects in areas severely affected by conflict that provide safe and inclusive spaces for children to learn and thrive. By focusing on education, the arts, health and well-being, we help to reduce local tensions and promote peaceful dialogue. Currently we support projects in Bosnia Herzegovina and Syria, and support Palestinian communities through funding to partners in Palestine and Egypt.

Firefly International is looking for a part-time Fundraising Manager to lead our work on fundraising, including individual and legacy giving.

The Fundraising Manager position is a new post for Firefly International. This position has been made possible through a specific three-year grant we have been awarded to improve our organisational capacity and strengthen our fundraising systems, in particular for individual and legacy giving. We are currently reviewing our supporter stewardship and finalising a strategy for legacy and in memory giving and this post will be key for its delivery.

The main purpose of this post is to lead the development of this work on legacy giving and related organisational capacity development, to play a key role in Firefly’s wider fundraising and to co-ordinate closely with other colleagues in our small team of four, particularly those working on finance and on communications and external engagement.

The objective of this post is to strengthen Firefly’s current fundraising approaches and systems with the ultimate aim of increasing the charity’s income and thereby the support available for our partners and the children our joint work serves.

Responsiblities

The Fundraising Manager will be responsible for:

- Leading work to develop and deliver Firefly’s legacy fundraising approach as a key element within a wider fundraising strategy including in memory giving, community fundraising, etc.

- Identifying related capacity improvements required (e.g. database use, CRM information quality, external communications materials, etc.) and implementing such improvements.

- Contributing to Firefly’s wider fundraising strategy development and delivery.

- Representing Firefly when required, for example at meetings with potential donors, supporters or at fundraising events.

- Helping to shape strategies for, and undertaking, supporter engagement and stewardship.

- Managing key relationships across the Firefly team, Board, with supporters, their families and important interlocutors such as solicitors.

This Fundraising Manager post has no supervisory responsibilities. However, responsibilities may periodically, and in agreement with the post-holder, involve the oversight and support of volunteers or interns.

Person Specifications

Required experience and qualifications for this Fundraising Manager role would include:

- At least 3 years’ experience of fundraising.

- At least 3 years’ experience of supporter stewardship and engagement.

- Sensitivity and strong communication skills – the ability to engage a variety of people on potentially difficult topics and advocate and express themselves clearly.

- People skills and experience of relationship management.

- Attention to detail and a methodical approach to internal systems and external communications.

- Experience of financial management and analysis of fundraising income.

- Experience of and competence in using CRM systems, preferably Donorfy (Firefly’s CRM).

- Understanding of the constraints of a small charity, and willingness to be adaptable and supportive member of a small team.

- Fluent English and strong written and verbal communication skills.

Desirable experience and qualifications for this Fundraising Manager role would include:

- Experience of legacy and in memory fundraising.

- Membership of Chartered Institute of Fundraising.

- Knowledge of the Scottish charity sector and/or of global development work.

- Knowledge and experience of ‘in memory’ giving.

- Knowledge and experience of fundraising for charity endowment funds.

- Training qualifications in CRM systems and/or fundraising.

Applicants must have the right to work in the UK or be eligible to obtain the right to work in the UK by the start date. Firefly International is not able to sponsor a visa for this role.

Help us build an organisation where young women can thrive.

At SAY Women, we believe every young woman deserves to feel safe, supported and able to shape her own future.

We support young women aged 16–25 who have experienced childhood sexual abuse, sexual violence and homelessness, or are at risk of homelessness. Our work is feminist, person-centred and rooted in relationships, community and the belief that young women should have a real say in the services that affect their lives.

We’re looking for an Operational Lead to help us strengthen and grow our organisation, ensuring we have the people, systems and infrastructure we need to make the greatest possible difference.

About the role

This is a key leadership role working closely with our CEO and Senior Management Team. You’ll provide strategic oversight across the organisation, making sure our operations are effective, our systems work well and we meet our responsibilities as a charity and employer.

We’re looking for someone who can see the bigger picture while understanding the practical realities of running a busy, frontline organisation. You’ll be confident identifying what needs to change, developing better ways of working and bringing people with you.

From governance, risk and compliance to people management, communications and organisational performance, you’ll help create the foundations that allow our services to thrive.

This isn’t about creating processes for the sake of it. It’s about making sure the way we work reflects our values, supports our staff and enables us to deliver the best possible support to young women.

What you’ll be doing

· Leading operations and organisational development: Turn our strategy into effective operational plans, improve systems and processes, and lead projects and organisational change.

· Strengthening governance and compliance: Oversee policies, risk management, GDPR, health and safety, regulatory requirements and charity governance processes.

· Supporting our people: Provide effective line management, oversee recruitment and HR systems, support consistent people management and contribute to a positive, supportive workplace culture.

· Overseeing communications and digital: Lead the development and delivery of our communications strategy, including social media, our website, branding and digital presence.

· Driving performance and reporting: Coordinate organisational performance information, KPIs, annual reporting and funder returns, ensuring we can demonstrate our impact and meet our commitments.

· Developing our infrastructure: Ensure our offices, accommodation, IT, equipment and operational resources are safe, effective and fit for purpose.

· Supporting sustainable growth: Strengthen our operational and purchasing systems, improve efficiency and ensure we have the foundations to grow sustainably.

You’ll work collaboratively across SAY Women, supporting managers and colleagues to develop solutions rather than simply imposing processes. You’ll also help ensure that young women’s voices, our feminist values and our trauma-informed approach are reflected in how the organisation operates.

About you

We’re looking for someone who brings strong operational leadership, sound judgement and a genuine commitment to our values.

You’ll have:

· Significant experience in operational management, ideally within a charity, public sector or other values-led organisation.

· Experience developing and improving organisational systems and processes.

· Experience leading and supporting staff.

· A strong understanding of governance, risk and compliance.

· Experience working with organisational data, performance information and reporting.

· Experience managing projects and implementing change.

· Knowledge of GDPR, information governance and health and safety.

· Excellent organisational, communication and problem-solving skills.

· The ability to think strategically while remaining grounded in the realities of frontline service delivery.

· A collaborative approach and the ability to build positive relationships across an organisation.

Experience in the violence against women and girls sector, homelessness, social care or charity governance would be an advantage. Experience of communications, digital systems or working within a growing organisation would also be welcome.

Just as importantly, you’ll share our commitment to feminist, person-centred and trauma-informed practice. You’ll understand that how we work matters just as much as what we deliver.

Why join SAY Women?

SAY Women is an organisation with purpose, ambition and a strong sense of community. We’re growing our reach, developing our services and working to challenge the inequalities that shape young women’s experiences of violence, abuse and homelessness.

We want to be an organisation where staff feel supported, young women have influence and our values are reflected in the decisions we make every day.

This is an opportunity to play a significant role in that journey: helping shape how we work, strengthening our foundations and supporting our next stage of development.

We take the work seriously, but we also believe in kindness, relationships, laughter and finding joy along the way.

PLEASE BE AWARE THAT THIS ROLE IS OPEN TO WOMEN ONLY (EXEMPT UNDER SCHEDULE 9 OF THE EQUALITY ACT 2010).

SAY Women strives to be an equal opportunity employer and we welcome applications from individuals who are disadvantaged and under-represented in the labour market.

For more information, please download a copy of the Job Description & Person Specification below.

Greener Kirkcaldy is a community-led charity working locally to bring people together, take positive action on the climate emergency and support people through fuel poverty and food insecurity. We deliver a range of projects, events and skills training to achieve the needs and goals of local people – building resilience as a community and working towards a future where everyone can live better and tread more lightly on our planet.

Based in the heart of Kirkcaldy – with a community building, training kitchen, bike shop and garden – we carry out activities across Kirkcaldy and work with partners to deliver projects across Fife.

The Community Food Team delivers projects that bring people together, tackle climate change and social injustice, and strengthen the local community. The Lang Spoon Community Kitchen is a welcoming place for people to come together to cook, eat and learn. The space hosts training, volunteering and work-experience opportunities, community cooking classes, and events, courses and workshops about food and drink.

We run a regular community meal, a community fridge and activities for different groups, interests and communities. Our programme includes budget-friendly cooking projects, climate-friendly food workshops, employability programmes, children and family sessions and income-generating social-enterprise classes. We are an approved REHIS Training Centre and maintain a small kitchen garden that supplies fresh ingredients. We also deliver events and workshops with community groups across Fife.

The Role

We are looking for a Community Food Team Manager to lead the development, planning and management of our busy community kitchen and its varied programme of events and activities, in accordance with our values, funding commitments and social enterprise aspirations. This role will also lead the development of new and enterprising ideas to grow our vision of a place for people to come together to grow, cook, eat and learn, working with the Senior Leadership Team to secure the resources to develop new project ideas.

The successful applicant will line manage and support the development of a small team, and ensure our Community Food Volunteers are adequately supported, supervised and celebrated.

A key part of the role is working with colleagues within the Community Food Team to ensure high standards of compliance with Environmental Health and Health and Safety Regulations, as well as overseeing the day-to-day management of the Lang Spoon Community Kitchens.

The successful candidate will be able to use their existing knowledge of the local social, political and cultural food landscape to build effective partnerships and help ensure Greener Kirkcaldy continues to be recognised by funders, partners and decision-makers as informed, trustworthy and effective.

We will provide training and you will be supported by a great team.

Working at Greener Kirkcaldy

We want our town to be a good place to live and work. We believe in a future where everyone has a say in what happens locally, people are working together to protect our environment and those in hardship are supported to live well. That includes our staff and volunteers.

Working at Greener Kirkcaldy involves being part of a positive, collaborative and social team. Our culture is really important to us. We promote equality, diversity and openness. We have a strong focus on staff wellbeing and development and encourage staff initiative and ideas.

• Benefits of working for Greener Kirkcaldy
• Flexible and hybrid working
• Enhanced maternity, paternity and sick pay
• Excellent wellbeing, training and development opportunities
• Generous annual leave, with the flexibility to take time off at times that matter most to you
• Social events

Diversity and inclusion

We want Greener Kirkcaldy to be an inclusive and diverse charity where everyone feels supported, valued and able to be themselves. We take part in Fife Centre for Equalities’ Equality Pathfinders programme. We also take part in the Race Equality Environmental Programme facilitated by CEMVO Scotland. Our Equalities Action Plan sets out the steps we are taking to improve diversity and inclusion.

To achieve our vision of Kirkcaldy as a greener and fairer place to live, we need a diverse team. We encourage applications from people of any background. We know that our sector particularly lacks staff and volunteers with Minority Ethnic backgrounds and disabled people. If you identify as Minority Ethnic or have a disability, we welcome your application.

If you need additional support to apply or take part in the recruitment process, please contact our Office Manager Dianne Girvan. Email dianne@greenerkirkcaldy.org.uk.