Are you a highly organised and detail-oriented individual looking to start or develop a career in fundraising? We are
seeking a motivated Fundraising Administrator to join our team in Edinburgh. This is a fantastic opportunity to
provide excellent administration skills and donor stewardship of a charity that brings the joy of live music to
people in health and care settings across the UK.
The Role
As Fundraising Administrator, you’ll help keep our fundraising work running smoothly — supporting donor
relationships, communications and day-to-day administration, while ensuring accurate records are maintained in
Beacon CRM.
Main duties and responsibilities include:
- Fundraising and Communications Support: You'll oversee our annual Christmas card sales,
support campaigns and appeals, and assist with social media, email communications, and donor thank yous.
You'll organise our annual Thankathon, help prepare smaller trust applications with the Trust Fundraiser,
and coordinate volunteers and ambassadors to support fundraising activities during busy
periods.
- Administrative Support: You'll handle enquiries and support the team with
meeting notes and communications to supporters, volunteers and musicians.
- Financial
Processing: You'll support financial processing by banking donations, organising annual Gift Aid
renewals and monthly claims, and helping ensure effective reporting.
- Database
Management: You'll act as Beacon CRM super user, maintaining accurate records, managing donor
relationships, updating payment details, and data cleansing.
- Office Duties: You'll
support with office administration, post handling, donor communications, and ordering office
supplies.
Why join the team?
You will be offered on the job training and support for your development alongside other fantastic benefits:
- Opportunity to work your hours flexibly
- 35 days annual leave per year pro rata including the opportunity
to take most bank holidays when you choose
- Employer pension contribution of up to 6%
- Employee
assistance programme
- Enhanced Maternity Pay
- Budget for personal development and
training
- Positive organisation culture with a firm understanding of supporting remote and hybrid
teams
- Opportunity to help share live music with people who may not otherwise get to experience
it.
About You
We’re looking for a highly organised and detail-oriented individual who is keen to develop their career in
fundraising or return to the sector after a career break. You’ll bring excellent communication skills, the
ability to manage multiple priorities effectively, and a proactive approach to strong supporter
relationships.
This role requires regular in-person office working to support key administrative tasks, so we’re looking for someone
who values being part of a collaborative team environment.
While not essential, experience maintaining a database or CRM system and having worked in the charity or
not-for-profit sector before would be of benefit. Experience using Beacon CRM and knowledge of data protection
and fundraising best practices, such as Gift Aid regulations, are also desirable. We will provide comprehensive
training and support to help the successful candidate develop the necessary skills and knowledge in this area
also.
About the Organisation
The charity seeks to give joy through live music through the provision of live music sessions for people receiving
care or treatment in healthcare settings across the UK, including those who are vulnerable, those with dementia
and in critical care.
Live music is created by individuals or small groups of skilled musicians who have been carefully selected through a
process of audition. Sessions are tailored to the both the setting and the audience to ensure that they can
reach and connect people, encourage communication and meaningful interactions and evoke emotions and memories to
make people feel better.
The successful applicants will require a level 1 PVG check (Disclosure Scotland).
The charity is committed to becoming an organisation that reflects society and promotes diversity and inclusion and
would particularly welcome applications from people who are currently under-represented, including disabled
people and those from Black, Asian and other minority ethnic communities.
You may have experience in areas such as Administrator, Fundraising Officer, Fundraising Assistant, Coordinator,
Admin, Administration.