Executive Assistant
- Part time
- £28,364 pro-rata
- Hybrid: Pitreavie Way, Dunfermline, Fife
- Closing 4th August 2026
- Advertised from 7th July 2026
- 26 hours per week
Role
Award-winning animal charity Pet Blood Bank UK is recruiting for the position of Executive Assistant to join our team in a hybrid role, combining office-based working in Dunfermline with home working. This is an exciting opportunity to support the Managing Director and senior team in a wide and varied range of tasks, helping Pet Blood Bank continue its lifesaving work across the UK. This is an administrative role where you can make a genuine difference to the lives of pets.
Background
Launched in 2007, Pet Blood Bank UK is the only charity that provides a blood bank service for all vets across the UK. As part of our charitable remit, our aim is to advance animal health and welfare and to relieve suffering by providing quick and convenient access to blood. Every unit of blood helps save up to four other lives, saving thousands of lives every year.
Our values
Caring. Pioneering. Real. These are the values Pet Blood Bank UK is built upon. Our values bind us together as a charity and guide everything we do. We expect every team member to know, understand and embody our values, helping to build our reputation as a pioneering, caring and practical charity. Read more about our values.
What you’ll do
- Proactively manage the Managing Director's diary, meetings, and priorities, ensuring effective planning and use of time.
- Prepare agendas, papers, briefings, and minutes, maintaining accurate records and tracking actions to completion.
- Support the Managing Director with research, data analysis, presentations, and reports to inform strategic decision-making.
- Coordinate travel, expenses, and administrative support for the Managing Director, Trustees, and Senior Management Team.
- Monitor organisational contracts, insurance, and key corporate responsibilities, supporting compliance and governance.
- Act as the central liaison between the Managing Director, department heads, and external Health and Safety Advisers, coordinating actions and monitoring progress.
- Support the administration of IT systems, Microsoft 365, equipment, and user accounts, working closely with external IT providers.
- Maintain accurate records, documentation, and confidential information in line with data protection requirements.
- Build positive working relationships across the organisation, acting as a key point of contact for colleagues, Trustees, and external stakeholders.
- Provide flexible, high-quality executive and administrative support, contributing to the smooth running of the organisation and supporting wider organisational priorities as required.
What we need
We're looking for a proactive, highly organised individual who thrives in a fast-paced environment and enjoys supporting senior leaders. You'll be confident managing competing priorities, handling confidential information with discretion, and building positive relationships across the organisation.
We’re looking for someone who has:
- Experience in an Executive Assistant, Personal Assistant, or senior administrative role.
- Excellent organisational, planning and time management skills, with the ability to prioritise competing demands and work independently.
- Strong Microsoft Office skills (particularly Excel) and confidence using a range of digital systems.
- Excellent written and verbal communication skills, with experience preparing reports, presentations, meeting minutes, and executive summaries.
- Strong analytical skills, with a keen eye for detail and the ability to present information clearly.
- A professional, proactive, and discreet approach, with sound judgement and integrity when handling confidential matters.
- Strong interpersonal skills and the ability to build effective working relationships with colleagues, Trustees, and external partners.
- A genuine enthusiasm for working in the charity sector.
Desirable:
- A business or administration qualification (or equivalent experience).
- Experience of data analysis, Power BI, or other reporting tools.
- Knowledge of Health and Safety administration or compliance.
- Experience working within the charity or third sector.
What’s in it for you
In return, we offer full training, contributory pension scheme, lifestyle rewards, and 30 days annual holidays (pro rata, including bank holidays).
Further details
This is a part-time role working 26 hours per week, over 4 days (Mon –Thu). The suggested working pattern would be 9am – 4pm with a half hour lunch break, but we're happy to discuss the working pattern at interview.
Application notes
For more information or to request a full job description, please contact: recruitment@petbloodbankuk.org
Before applying, please read our Guidance for Candidates. To apply, please complete our application form and email it to: recruitment@petbloodbankuk.org
Downloads
At Edinburgh Dog & Cat Home, love has no limits. We take a big picture view of what is best for dogs and cats; and a tireless, long-term approach to their care. We believe in protecting loving homes, finding love homes, and running our loving Home. We strive to create a safe and nurturing environment not only to the animals, but also our people.
Are you a confident fundraiser who is great at connecting with people? Are you a creative thinker who loves to work out what makes supporters tick?
If so, this role leading our Individual Giving support is for you.
What You’ll Be Doing
With no government funding, our Individual supporter base is crucial to the existence of the Home. You will take the lead on offline giving including direct mail, face-to-face and telephone campaigns, nurturing our regular giving programme, and implementing acquisition and appeal activity that inspires engagement and donations.Working closely with colleagues, you will ensure our supporters enjoy excellent stewardship experiences that maximise the value of these relationships.
This role is an essential part of the ambitious Public Fundraising team, where you will be working alongside the Public Fundraising Manager and a collaborative, motivated team to build long-term sustainable income.
What We’re Looking For
We’d love to hear from you if you are:
- Experienced in a related fundraising role in the charity sector, ideally working with Individual Giving audiences
- Ambitious and motivated with a track record of delivering successful fundraising campaigns
- An excellent copywriter who can create engaging, impactful content that works across multichannel activity
- Skilled in utilising mass email platforms to build lasting donor relationships
- Able to use data and insight to optimise campaigns, segment audiences and maximise impact
- Organised with an ability to manage multiple projects and priorities in a varied role
- A confident, positive self-starter who enjoys working as part of a team but is equally happy working independently
- Confident spotting opportunities, and creative and motivated enough to put new ideas into action
Further information on the role can be found in the attached recruitment pack.
At Edinburgh Dog & Cat Home, love has no limits. We take a big picture view of what is best for dogs and cats; and a tireless, long-term approach to their care. We believe in protecting loving homes, finding love homes, and running our loving Home. We strive to create a safe and nurturing environment not only to the animals, but also our people.
The Home, supported by a dedicated and skilled team, is seeking to expand our Board of Trustees. We are looking for several passionate individuals to join our board, helping to guide and strengthen our organisation into the future.
As a Trustee, you will play a crucial role in supporting the leadership of our charity, driving our organisational strategy, and leveraging your networking skills to advance our mission. Your expertise will complement our existing team and contribute significantly to our success.
We are ideally looking for individuals with any of the following experience:
- Social inclusion and wellbeing
- Animal welfare
- Project or Programme delivery
Joining our Board of Trustees offers a unique opportunity to make a meaningful impact on the lives of animals and the community. You will be part of a passionate team committed to our cause, helping to shape the future of the Home.
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We are seeking two new directors to fill vacancies in our Board of Directors. We are particularly looking for applications from individuals with expertise or experience in finance, charity governance, public relations / communications and fundraising. Previous experience of working in the ecology or the wider biodiversity network, including as a service user of Local Environmental Records Centre (LERC) data, would be desirable.
The Wildlife Information Centre (TWIC) is an environmental charity with an established reputation for excellence in the provision of biodiversity data within south-east and part of central Scotland. With 3.6 FTE staff plus volunteers, TWIC currently holds 4.57 million species records as well as extensive habitats and designated sites information. Our programme of events supports new and existing recorders and stimulates interest in biological recording amongst the wider public.
As a Director and Charity Trustee you will be able to contribute to the success and future development of the organisation and help ensure TWIC meets its legal and charitable obligations.
Sight Scotland Veterans is looking for an Activity Worker / Driver to join our team at the Linburn Centre on a part-time basis (30 hours per week). In this role, you will deliver and support a varied programme of activities. You will encourage veterans to try new experiences, develop skills and engage with others in a person-centred and accessible way.
You will also contribute to planning and developing new activities and events, supporting the day-to-day running of the service and working closely with colleagues and volunteers to ensure a high standard of delivery. Driving and/or escorting duties are part of the role, so a full UK driving licence is essential.
This is a hands-on and rewarding opportunity for someone who is organised, approachable and confident in motivating others. You should have strong communication and organisational skills, good IT knowledge and the ability to work both independently and as part of a team. Experience in a social care, recreational or community setting would be advantageous.
If you are passionate about supporting others and want to be part of a service that makes a real difference to people’s lives, we would love to hear from you.
You don’t need to meet every single requirement to be a great candidate. Most people learn parts of the job once they’re in post, so if a role interests you and you believe you could grow into it, we’d love to hear from you.
We’re committed to fair, accessible recruitment. If you need any adjustments, like extra time, a different format, or other support, at any stage of the process, just let us know. Please contact People and Culture on 0131 378 2793 or via peopleand culture@sightscotland.org.uk who can arrange for any support you need.
About us
For more than 230 years we've been supporting and empowering people with sight loss to live fulfilling lives. We’re proud of what we’ve achieved, but we want to do more. We will build on our rich history to create an organisation which is prepared for the future, and ready to respond to the needs of people impacted by vision loss.
Our vision is bold. We want to be at the leading edge of positive societal change by:
• Investing our funds in the support that makes the biggest difference
• Putting our community at the heart of what we do
• Campaigning for change
• Accelerating prevention and treatment of eye conditions
• Fostering a collaborative culture of innovation and learning
We're determined that no-one should face sight loss alone. We're committed to improving, diversifying and growing our services to make sure we can reach many more people with sight loss - when and where they need us.
Our organisational values - Transform, Unite and Thrive - underpin all the work we do at Sight Scotland and Sight Scotland Veterans.
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