We are seeking a highly motivated and capable Administrative Assistant to support the Senior Leadership Team (SLT), Executive Team, and wider organisation across a range of administrative responsibilities.

This role will play a key part in ensuring smooth day-to-day operations across the organisation, including diary management, document preparation, meeting support, and inbox coordination. The position reports to the Executive Assistant (EA) to the CEO and COO and provides reliable backup to the Executive and Senior Leadership Teams.

The ideal candidate will be highly organised, an efficient note-taker, and a confident communicator with strong people skills and the ability to balance multiple tasks effectively. The role requires a proactive individual who can use their initiative to identify needs, solve problems, and drive tasks forward. While previous office experience is an advantage, we place significant value on strong interpersonal skills, eagerness to learn, and the right cultural fit.

A full Job Description is available for download below.

About the Veterans' Foundation

The Veterans’ Foundation was founded in 2016 to provide vital support to our armed forces community with lifelong needs. As a grant-giving charity, we raise funds to support many small to medium charities to provide essential services to our armed forces community in need.

Since our launch, we have now awarded over £32m towards 1150 projects for 540 small to medium charities and providers of support for physical injury, disability, mental health issues, addiction, homelessness, bereaved children, family welfare, education, and unemployment.

Our latest Impact Report 2024 and video from Mark Ormrod highlight some fantastic organisations and essential services we can make available to our UK armed forces community.

Background

The Regenerative Futures Fund is a co-designed, community-rooted initiative to tackle poverty, racism and climate change in Edinburgh. A pooled fund providing unrestricted long-term funding, and decisions made by residents with lived experience, it is reshaping how funding can empower and transform. The programme was designed between 2022 and 2024, the capacity building phase launched in 2025, and the ten-year programme starts in 2026. Our first Annual Report was published in late 2025.

Role Overview

As we enter this new phase, we are seeking a dedicated Programme Coordinator to help strengthen our communications, collect data, deepen relationships, coordinate events, and support our long-term learning.

Working closely with the Regenerative Futures Fund team of three (Aala and Leah, Co-Heads x 2 and Andy, Participation Lead) and our host organisation, Foundation Scotland, you will ensure our communications and engagement reflect our values, and that our reporting and data practices support long-term systemic change.

What We Are Looking For

This job is for you if you have excellent organisational skills, and are comfortable working at the intersection of administration, digital communications, digital and in-person community engagement, events, and data collection and record keeping. You will be passionate about working with communities to help shape how we tell stories, convene communities, share learning, and understand our impact over time.

Families Outside is looking for a Fundraiser with knowledge and experience of fundraising. The postholder will support our work to ensure we can continue to deliver our full range of programmes effectively whilst ensuring our long-term financial stability.

Staff Benefits

• 25 flexible leave days plus 10 public holidays (pro rata)
• 4% matched contribution workplace pension scheme
• Hybrid & flexible working
• Employee Assistance Programme (Health Assured)
• Cycle to Work Scheme
• Laptop and mobile phone

The Role

As a key member of the Families Outside team, supported by the Director of Policy & Influencing, the Fundraiser will provide a strategic approach to fundraising, working alongside the Fundraising Officer to source funding for existing staff and resources, identify and pursue ethical and diverse funding sources, and compose funding bids that support the Strategic Aims of Families Outside. The right candidate will develop and maintain relationships with funders and potential funders, including through the timely drafting and submission of comprehensive funding reports, and work across the organisation to develop relevant funding applications with colleagues for a range of projects and initiatives.

About You

We are looking for a creative, confident, and experienced individual, ideally with a charitable organisation background, to join us to support and promote the work of Families Outside. With experience in fundraising and relationship management, you will be able to support the identification, contact, and development of new funding relationships and to manage existing ones. We are looking for individuals who have:

• experience of working in fundraising or business development
• knowledge of the principles of fundraising
• good negotiation, communication, and interpersonal skills
• excellent organisational skills, including ability to work on your own initiative and to manage and prioritise workloads effectively
• a strong understanding and commitment to our organisational mission and values

About Us

Families Outside is the only national charity in Scotland that works solely to support families affected by imprisonment. Imprisonment can often have a huge impact on the things that matter most to families: money and secure housing, safe and connected relationships at home and in the community, and emotional health and wellbeing. Families Outside is dedicated to providing a range of practical, social, and emotional support to people with someone in prison that are relationship-based, prison-aware, and family-focused.

At Prostate Scotland, we are dedicated to supporting men across Scotland in their prostate health journey. Nearly 1 in 2 men in Scotland will be affected by prostate disease at some stage of their lives and 1 in 10 are likely to develop prostate cancer. Our mission is to inform, educate, support, campaign, and advance on prostate disease in Scotland.

The Fundraising Officer plays a key relationship-focused and operational role in enabling and supporting income generation across Prostate Scotland. The postholder will contribute to the delivery of high-quality fundraising campaigns, events, and supporter engagement activity, initially with a focus on supporting individual and community supporters. Thereafter the focus would be on developing corporate fundraising and sponsorship.

Working closely with colleagues across fundraising, communications and supporter care, the Fundraising Officer will provide essential relationship-management and operational support to ensure fundraising activity is well coordinated, effectively delivered and accurately reported.

This role is suited to an initiative taking, people-focused fundraiser who enjoys building relationships, supporting team delivery, and contributing to the growth of sustainable income streams.