Office Coordinator
- Full time
- £25,000 – £30,000
- On site: Edinburgh
- Closing 6th February 2026
- Advertised from 13th January 2026
- Salary dependent on experience. 35 hours per week. Permanent (following 3-month probationary period)
Role
About the role
The Royal British Legion Scotland is seeking an organised and proactive Office Coordinator to support the smooth day-to-day running of our Head Office.
This varied role provides administrative and coordination support across the organisation, acting as a key point of contact for staff, members, branches, external contractors, and the public. You will work closely with senior management and play an important role in ensuring effective office systems, communications, and support services are in place.
This is a coordination and support role, not a specialist or management position in HR, IT, or compliance.
Key responsibilities
- Coordinate the day-to-day administration of the Head Office.
- Act as a central point of contact for general enquiries by phone and email.
- Maintain accurate electronic and paper filing systems.
- Manage office supplies, post, and general office processes.
- Liaise with external contractors (IT, HR, Health & Safety) to coordinate support and escalate issues as needed.
- Support recruitment and onboarding administration.
- Assist with compliance administration, including Health & Safety and data protection records, under guidance.
- Provide administrative support to the CEO and senior management.
- Support the organisation of events, including the Annual Conference.
- Assist with communications activity, including basic website updates and membership communications.
About you
You will be a well-organised administrator who enjoys coordinating multiple activities and working with a wide range of people.
Essential:
- At least 2 years’ experience in an office or administrative role
- Strong organisational skills and attention to detail
- Confident using Microsoft 365, email, spreadsheets, and databases
- Clear and professional communication skills
- Experience liaising with external suppliers or contractors
- Ability to work independently and prioritise workload
Desirable:
- Experience in a charity or membership organisation
- Basic knowledge of HR or Health & Safety administration
- Awareness of GDPR principles
- Previous UK military service or experience through a military family
What we offer
- Salary of £25,000–£30,000 depending on experience
- Supportive working environment within a respected Scottish charity
- Training and induction to support you in the role
- Opportunity to contribute to work supporting Scotland’s Armed Forces community
- Pension contribution, death-in-service, EAP
- 31 days holiday (increasing to 35 days for long service) and additional Christmas closure days
Application notes
How to apply
To apply, please submit:
- A CV (including 2 referees)
- A short covering letter outlining your suitability for the role
To recruitment@legionscotland.org.uk
Closing date: 12 noon, Friday 6th February
Interviews: Week of 9th of February
If you have any questions before applying, you can contact us on info@legionscotland.org.uk
Only those successful to be called to interview will be contacted after the closing date.
Young Carer Development Worker (5-9s service)
- Full time
- from £29,756
- Hybrid: Edinburgh
- Closing 17th March 2026
Edinburgh Young Carers is seeking a suitably experienced and qualified applicant to join the service in developing and providing high quality support to young carers in Edinburgh between the ages of 5 and 25 years, focused primarily on our 5-9s service.
The post-holder will work alongside colleagues to raise awareness of young carers and their support needs, identify hidden young carers, and develop and provide support plans to ensure that young carers identified personal outcomes are being met, in accordance with the Carers (Scotland) Act 2016 and Disclosure (Scotland) Act 2020.
The candidate will need to be suitably qualified and experienced in working with children and young people, with at least three years proven experience in a role including individual and group work.
Organisation Profile
EYC is a voluntary organisation working with and on behalf of young carers throughout Edinburgh. We are one of the largest and most well established independent young carers organisations in Scotland. We have a strong commitment to the rights of children and young people.
Benefits
We take good care of our staff and offer a benefit package including: 27 days’ annual leave plus all public holidays, 6% matched pension, free healthcare through Benenden Health after probation, hybrid working, flexible hours, Cycle to Work scheme and extensive training opportunities. We are also a recognised Carer Positive and Real Living Wage employer.
Do you share our determination to address the inequalities arising from childhood abuse or neglect in care in Scotland?
Are you someone that enjoys a fast paced, varied role?
Good at prioritising and supporting others to succeed, you will lead a team that is collectively responsible for the general administration of the service, associated improvement work and the organisation of events and meetings.
You will join a warm, supportive team that strives to continually improve our work on behalf of the people we work with.
Future Pathways encourages all staff to maintain a healthy work-life balance. Hours can be worked flexibly in accordance with the needs of the service.
The role is based out of one of our two offices (Glasgow and Edinburgh) There is scope for occasional home working. Semi-regular travel may be required across Scotland.
Learning & Membership Co-ordinator
- Part time
- £27,039 pro-rata
- Hybrid: Edinburgh*
- Closing 16th February 2026
About the role
We are looking for a new Learning & Membership Co-ordinator. This is a role that offers lots of variety as you would be crucial both in maintaining and building our membership which sits at the heart of Children in Scotland, as well as supporting our Learning Programme.
This role will sit across the Membership Service and the Learning & Events team. The role will suit someone who wants to help make a difference in the lives of children in Scotland. They will like variety in their role, have an eye for detail and excellent organisation skills, as well as the ability to build relationships across organisations. They will bring with them experience of supporting the delivery of services or activities, including administrative tasks.
About Children in Scotland
Giving all children in Scotland an equal chance to flourish is at the heart of everything we do.
By bringing together a network of people working with and for children, alongside children and young people themselves, we offer a broad, balanced and independent voice. We create solutions, provide support and develop positive change across all areas affecting children in Scotland. We do this by listening, gathering evidence, and applying and sharing our learning, while always working to uphold children’s rights.
Our range of knowledge and expertise means we can provide trusted support on issues as diverse as the people we work with and the varied lives of children and families in Scotland.
Diversity
Children in Scotland values the contribution of all our staff, whatever their background. Our recruitment decisions are based on fair, open processes, with appointment on merit. We welcome applications from everyone.
Further information
For an informal chat about the job, please contact Cat Kozlowski, Learning and Membership Manager, by email on ckozlowski@childreninscotland.org.uk
See detail of our salary structure here.
*Children in Scotland’s office is in Edinburgh and this will be your official contracted place of work. We have introduced hybrid working based on trust and flexibility. As long as business needs are met, individuals have flexibility in terms of where they work (home / office).
Administration Officer - Partners
- Full time
- £26,882 – £29,834
- Hybrid: Glasgow or Edinburgh
- Closing 25th February 2026
Do you share our determination to address the inequalities arising from childhood abuse or neglect in care in Scotland?
Are you someone that enjoys a fast paced, varied role?
Organised and with an eye for detail, you will provide administrative support the Partner Relationship Lead, responsible for enabling timely oversight and good communication with partners, suppliers and contractors who do work on behalf of Future Pathways.
You will join a warm, supportive team that strives to continually improve our work on behalf of the people we work with.
Future Pathways encourages all staff to maintain a healthy work-life balance. Hours can be worked flexibly in accordance with the needs of the service.
The role is based out of one of our two offices (Glasgow and Edinburgh) There is scope for occasional home working. Semi-regular travel may be required across Scotland.
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