Scottish Athletics Limited (scottishathletics) is seeking a new Company Secretary to join the diverse and experienced
Board of an industry leading governing body of sport.
Our existing Board can be viewed by clicking
here.
About the Role
Our Board is seeking a new Company Secretary to ensure the organisation continues to operate within a strong
governance and compliance framework, meeting all legal and regulatory requirements, as well as those set out in
scottishathletics governing documents.
You will support and advise the Board and senior leadership team to enable effective decision-making, oversight, and
continuous improvement of governance practices.
General duties and responsibilities
Support and advise the Board of Directors to:
- Set objectives, define policy and work with the executive team to develop strategic
direction;
- Incorporate good governance and ethical standards into daily activities and ensure compliance
of policies, laws and regulations;
- Ensure the CEO provides excellent leadership, planning, organisation,
control and succession;
- Monitor the performance of scottishathletics against the agreed goals and ensure
present plans and actions provide for scottishathletics’ continuity;
- Manage risk; and
- Ensure the
Board receives and reviews regular financial information concerning the management of scottishathletics and is
informed in a timely manner about any concerns about the activities of scottishathletics
Specific duties and responsibilities:
- Ensuring the organisation has a robust framework for compliance with governance standards, and for applying the
recommendations of the SGB Governance Framework, the guidelines of other appropriate sector bodies and other
good practice.
- Ensuring ongoing compliance by the organisation with the Articles of Association,
relevant Terms of Reference and any other associated documents designed to ensure the smooth operation of the
formal decision-making and reporting procedures.
- Advising the Board, CEO and Head of Operations on
relevant regulatory, legal and funding requirements and changes, and supporting the implementation of procedures
to ensure ongoing compliance and monitoring.
- Providing governance support to the Board, CEO and Head of
Operations and ensuring the Board receives the information it requires, conducts its business legally and
effectively, and has the appropriate processes in place to carry out oversight of the
organisation.
- Ensuring regular reviews of the organisation’s governance structures, Articles of
Association, Terms of Reference and other associated documents are undertaken and advise on any ongoing
development matters.
- Advising and assisting Board members with respect to discharging their duties and
responsibilities, conflicts of interest in accordance with the governing document, code of conduct and
legislation.
- Ensuring that the procedure for the appointment of directors is conducted in accordance
with our Board Recruitment Policy and support the induction and performance evaluation of Board
members.
- Work with the CEO and Head of Operations to coordinate preparation, publication, distribution
and presentation of the annual report.
- Providing support to the CEO and Head of Operations as legal
counsel in disciplinary matters falling within the jurisdiction of scottishathletics
About Us
scottishathletics is the national governing body for athletics in Scotland. Our vision is to give everyone in
Scotland the opportunity to participate in athletics and running and to achieve their personal ambitions.
Our mission is to deliver an integrated, inclusive and adaptable model of athletics and running provision that
inspires everyone in Scotland to enjoy the sport and experience personal success. Equality, Diversity and
Inclusion (EDI) is at the heart of the work that scottishathletics leads, and the organisation works closely
with all stakeholders in athletics in Scotland, to continue improving diversity in the sport and to be
reflective of Scottish society.
Our strategy, Building a Culture of Success (2023-2027), captures the breadth or work that scottishathletics
facilitates, from supporting performance athletes on the world stage to providing opportunities for people to
participate in the sport within their local community. The members clubs play a crucial role in growing and
developing the sport, and with the volunteer workforce, they are integral to the sports future success.
Everyone has a role to play in athletics in Scotland and scottishathletics strives to continuously evolve to deliver
on our vision for the sport.
Key information for applicants
Conditions of Appointment
The Company Secretary will be appointed for an initial period of four years. In accordance with Scottish Athletics
Limited Articles of Association, the Company Secretary will have no vote on resolutions.
Staff
scottishathletics employs 33 members of staff and 23 Club Together Officers.
Commitment
The successful candidate will be required to attend five Board meetings per year, the Annual General Meeting and
contribute to Board sub-committees where appropriate. The expected time commitment is 6-10 days per year.
Remuneration
This is a voluntary role.
Travel and Subsistence
The post holder will be required on occasion to travel to meetings within Scotland. Travel and subsistence will be
reimbursed in accordance with the scottishathletics policy.
Other Information
The successful candidate will be required to complete a fit and proper persons declaration and regularly update their
declaration of interests.
Company Secretary - Scottish
Athletics